FUND ADMINISTRATION SERVICING AGREEMENT
Exhibit 2(k)(1)
THIS AGREEMENT is made and entered into as of this 11th day of July, 2001, by
and between The Mexico Equity and Income Fund, Inc., a corporation organized under the laws
of the State of Maryland (the “Company”), and Firstar Mutual Fund Services, LLC, a limited
liability company organized under the laws of the State of Wisconsin (“FMFS”).
WHEREAS, the Company is a closed-end management investment company which is registered
under the Investment Company Act of 1940, as amended (the “1940 Act”);
WHEREAS, FMFS is in the business of providing fund administration services for the
benefit of its customers; and
WHEREAS,
the Company desires to retain FMFS to act as Administrator for the Company.
NOW, THEREFORE, in consideration of the mutual agreements herein made, the Company and
FMFS agree as follows:
1. | Appointment of Administrator |
The Company hereby appoints FMFS as Administrator of the Company on the terms and
conditions set forth in this Agreement, and FMFS hereby accepts such appointment and
agrees to perform the services and duties set forth in this Agreement in
consideration of the compensation provided for herein.
2. | Duties and Responsibilities of FMFS |
A. | General Fund Management |
(1) | Act as liaison among all Company service providers |
||
(2) | FMFS shall supply: |
a. | Corporate secretarial services; | ||
b. | Office facilities (which may be in FMFS’ office or its affiliate’s own offices); and | ||
c. | Non-investment related statistical and research data as needed. |
(3) | Coordinate board communication by: |
a. | Assisting Company counsel in establishing meeting agendas; | ||
b. | Preparing board reports based on financial and administrative data; |
||
c. | Evaluating independent auditor; |
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d. | Securing and monitoring fidelity bond and director and officer liability coverage, and making the necessary SEC filings relating thereto; and | ||
e. | Preparing minutes of meetings of the board and shareholders. |
(4) | Audits |
a. | Prepare appropriate schedules and assist independent auditors; | ||
b. | Provide information to SEC and facilitate audit process; and | ||
c. | Provide office facilities. |
(5) | Assist in overall operations of the Company. | ||
(6) | Pay Company expenses upon written authorization from the Company. |
B. | Compliance |
(1) | Regulatory Compliance |
a. | Monitor compliance with 1940 Act requirements, including: |
(i) | Asset diversification tests; | ||
(ii) | Total return and SEC yield calculations; | ||
(iii) | Maintenance of books and records under Rule 3la-3; and | ||
(iv) | Code of Ethics for the disinterested directors of the Company. |
b. | Monitor Company’s compliance with the policies and investment limitations of the Company as set forth in its Prospectus and Statement of Additional Information. |
(2) | SEC Registration and Reporting |
a. | Assist Company counsel in updating Prospectus and Statement of Additional Information (if necessary) and in preparing proxy statements; | ||
b. | Prepare annual and semiannual reports; | ||
c. | Coordinate the printing of publicly disseminated Prospectuses and reports; | ||
d. | File fidelity bond under Rule I7g-l; | ||
e. | File shareholder reports under Rule 30b2-1; and | ||
f. | Prepare and file reports and other documents required by U.S. stock exchanges on which the Company’s shares are listed. |
(3) | IRS Compliance |
a. | Monitor Company’s status as a regulated Investment company under Subchapter M through review of the following: |
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(i) | Asset diversification requirements; | ||
(ii) | Qualifying income requirements; and | ||
(iii) | Distribution requirements. |
b. | Calculate required distributions (including excise tax distributions) |
C. | Financial Reporting |
(1) | Provide financial data required by Company’s Prospectus and Statement of Additional Information; | ||
(2) | Prepare financial reports for shareholders, the board, the SEC, U.S. stock exchanges on which the Company’s shares are listed and independent auditors; and | ||
(3) | Supervise the Company’s custodian and accountants in the maintenance of the Company’s general ledger and in the preparation of the Company’s financial statements, including oversight of expense accruals and payments, of the determination of net asset value of the Company’s net assets and of the Company’s shares, and of the declaration and payment of dividends and other distributions to shareholders. |
D. | Tax Reporting |
(1) | Prepare and file on a timely basis appropriate federal and state tax returns | ||
including Forms 1120/8610 with any necessary schedules; | |||
(2) | Prepare state income breakdowns where relevant; | ||
(3) | File Form 1099 Miscellaneous for payments to directors and other service | ||
providers; | |||
(4) | Monitor wash losses; and | ||
(5) | Calculate eligible dividend income for corporate shareholders. |
3. | Compensation |
The Company agrees to pay FMFS the fees and reasonable out-of-pocket expenses as set
forth in the attached Exhibit A for the performance of the
duties listed in this Agreement.
These fees may be changed from time to time, subject to mutual written Agreement
between the Company and FMFS.
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The Company agrees to pay all fees and reimbursable expenses within ten (10)
business days following the receipt of the billing notice.
4. | Performance of Service; Limitation of Liability |
A.
FMFS shall exercise reasonable care in
the performance of its duties under this
Agreement. FMFS shall not be liable for any error of judgment or mistake of law or for any
loss suffered by the Company in connection with matters to which this Agreement relates,
including losses resulting from mechanical breakdowns or the failure of communication or
power supplies beyond FMFS’s control, except a loss resulting from FMFS’s refusal or
failure to comply with the terms of this Agreement or from bad faith, negligence, or
willful misconduct on its part in the performance of its duties under
this Agreements.
Notwithstanding any other provision of this Agreement, the Company shall indemnify and hold
harmless FMFS from and against any and all claims, demands, losses, expenses, and
liabilities (whether with or without basis in fact or law) of any and every nature
(including reasonable attorneys’ fees) which FMFS may sustain or incur or which may be
asserted against FMFS by any person arising out of any action taken or omitted to be taken
by it in performing the services hereunder (i) in accordance with the foregoing standards,
or (ii) in reliance upon any written or oral instruction provided to FMFS by any duly
authorized officer of the Company, such duly authorized officer to be included in a list of
authorized officers furnished to FMFS and as amended from time to time in writing by
resolution of the Board of Directors of the Company.
FMFS shall indemnify and hold the Company harmless from and against any and all
claims, demands, losses, expenses, and liabilities (whether with or without basis in fact
or law) of any and every nature (including reasonable attorneys’ fees) which the Company
may sustain or incur or which may be asserted against the Company by any person arising
out of any action taken or omitted to be taken by FMFS as a result of FMFS’s refusal or
failure to comply with the terms of this Agreement, its bad faith, negligence, or willful
misconduct.
In the event of a mechanical breakdown or failure of communication or power supplies
beyond its control, FMFS shall take all reasonable steps to minimize service interruptions
for any period that such interruption continues beyond FMFS’s control. FMFS will make
every reasonable effort to restore any lost or damaged data and correct any errors
resulting from such a breakdown at the expense of FMFS. FMFS
agrees that it shall, at all
times, have reasonable contingency plans with appropriate parties, making reasonable
provision for emergency use of electrical data processing equipment to the extent
appropriate equipment is available. Representatives of the Company shall be entitled to
inspect FMFS’s premises and operating capabilities at any time during regular business
hours of FMFS, upon reasonable notice to FMFS.
Regardless of the above, FMFS reserves the right to reprocess and correct
administrative errors at its own expense.
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B. In order that the
indemnification provisions contained in this section shall
apply, it is understood that if in any case the indemnitor may be asked to indemnify or
bold the indemnitee harmless, the indemnitor shall be fully and promptly advised of all
pertinent facts concerning the situation in question, and it is further understood that
the indemnitee will use all reasonable care to notify the indemnitor promptly concerning
any situation which presents or appears likely to present the probability of a claim for
indemnification. The indemnitor shall have the option to defend the indemnitee against any
claim which may be the subject of this indemnification, In the event that the indemnitor so
elects, it will so notify the indemnitee and thereupon the indemnitor shall take over
complete defense of the claim, and the indemnitee shall in such situation initiate no
further legal or other expenses for which it shall seek indemnification under this section.
The indemnitee shall in no case confess any claim or make any compromise in any case in
which the indemnitor will be asked to indemnify the indemnitee except with the indemnitor’s
prior written consent.
5. | Proprietary and Confidential Information |
FMFS agrees on behalf of itself and its directors, officers, and employees to
treat confidentially and as proprietary information of the Company all records and other
information relative to the Company and prior, present, or potential shareholders of the
Company (and clients of said shareholders), and not to use such records and information for
any purpose other than the performance of its responsibilities-and duties hereunder, except
after prior notification to and approval in writing by the Company, which approval shall
not be unreasonably withheld and may not be withheld where FMFS may be exposed to civil or
criminal contempt proceedings for failure to comply, when requested to divulge such
information by duly constituted authorities, or when so requested by the Company.
6. | Data Necessary to Perform Services |
The Company or its agent, which may be FMFS, shall furnish to FMFS the data
necessary to perform the services described herein at times and in such form as mutually
agreed upon.
7. | Term of Agreement |
This Agreement shall become effective as of the date hereof and shall continue in
effect for a period of one (1) year. Subsequent to the initial one (1) year term, this
Agreement may be terminated by either party upon giving ninety (90) days prior written
notice to the other party or such shorter period as is mutually agreed upon by the parties.
However, this Agreement may be amended by mutual written consent of the parties.
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8. | Notices |
Notices of any kind to be given by either party to the other party shall be in writing
and shall be duly given if mailed or delivered as follows: Notice to FMFS shall be sent to:
Xx. Xxxxx X. Xxxxx
Firstar Mutual Fund Services, LLC
000 Xxxx Xxxxxxxx Xxxxxx
Xxxxxxxxx, XX 00000
Firstar Mutual Fund Services, LLC
000 Xxxx Xxxxxxxx Xxxxxx
Xxxxxxxxx, XX 00000
and notice to the Company shall be sent to:
The Mexico Equity and Income Fund, Inc.
Xxxxxxx & Xxxxxxx P.C.
000 Xxxx Xxxxxx
Xxx Xxxx, XX 00000
Attention: Xxxxxx X. Xxxxxx
Xxxxxxx & Xxxxxxx P.C.
000 Xxxx Xxxxxx
Xxx Xxxx, XX 00000
Attention: Xxxxxx X. Xxxxxx
000-000-0000
9. | Duties in the Event of Termination |
In the event that, in connection with termination, a successor to any of
FMFS’s duties or responsibilities hereunder is designated by the Company by written notice
to FMFS, FMFS will promptly, upon such termination and at the expense of the Company,
transfer to such successor all relevant books, records, correspondence, and other data
established or maintained by FMFS under this Agreement in a form reasonably acceptable to
the Company (if such form differs from the form in which FMFS has maintained, the Company
shall pay any expenses associated with transferring the data to such form), and will
cooperate in the transfer of such duties and responsibilities, including provision for
assistance from FMFS’s personnel in the establishment of books, records, and other data by
such successor.
10. | Governing Law |
This Agreement shall be construed and the provisions hereof interpreted under and
in accordance with the laws of the State of Wisconsin. However, nothing herein shall be
construed in a manner inconsistent with the 1940 Act or any rule or regulation promulgated
by the Securities and Exchange Commission thereunder.
11. | Records |
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FMFS shall keep records relating to the services to be performed hereunder, in
the form and manner, and for such period as it may deem advisable and is agreeable to the
Company but not inconsistent with the rules and regulations of appropriate government
authorities, in particular. Section 31 of the 1940 Act and the rules thereunder. FMFS
agrees that all such records prepared or maintained by FMFS relating
to the services to be performed by FMFS hereunder are the property of the Company and will be preserved,
maintained, and made available in accordance with such section and rules of the 1940 Act
and will be promptly surrendered to the Company on and in accordance
with its request.
12. | No Agency Relationship | ||
Nothing herein contained shall be deemed to authorize or empower FMFS to act as agent for the other party to this Agreement, or to conduct business in the name of, or for the account of the other party to this Agreement |
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by a duly
authorized officer on one or more counterparts as of the day and year first written above,
THE MEXICO EQUITY AND INCOME FUND, INC. | FIRSTAR MUTUAL FUND SERVICES, LLC | |||||
By: |
/s/ Xxxxxx X. Xxxxxx | By: | /s/ Xxxx Rock | |||
Print: |
Xxxxxx X. Xxxxxx | Print: | Xxxx Rock | |||
Title: |
Secretary | Title: | Senior V.P. | |||
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Fund Administration and Compliance
Annual Fee Schedule — Domestic Funds
Annual Fee Schedule — Domestic Funds
Exhibit A
Annual fee based upon average net fund assets
9 basis points on the first $200 million
7 basis points on the next $500 million
5 basis points on the balance
Minimum annual fee: $58,000
7 basis points on the next $500 million
5 basis points on the balance
Minimum annual fee: $58,000
Plus reasonable out-of-pocket expense reimbursements, including but not limited to:
Postage
Programming
Stationery
Proxies
Retention of records
Special reports
Federal and state regulatory filing fees
Certain insurance premiums
Expenses from board of directors meetings
Auditing and legal expenses
Programming
Stationery
Proxies
Retention of records
Special reports
Federal and state regulatory filing fees
Certain insurance premiums
Expenses from board of directors meetings
Auditing and legal expenses
Extraordinary services — quoted separately
Fees and reasonable out-of-pocket expense reimbursements are billed monthly
AMENDMENT TO THE FUND ADMINISTRATION SERVICING AGREEMENT
THIS AMENDMENT dated as of January 1, 2002 to the Fund Administration Servicing
Agreement dated as of the 11th day of July, 2001, by and between The Mexico Equity and
Income Fund, Inc., a corporation organized under the laws of the State of Maryland, and
Firstar Mutual Fund Services, LLC, a Wisconsin limited liability company, shall be as
follows:
Effective
January 1, 2002, the name Firstar Mutual Fund Services, LLC has been
changed to U.S. Bancorp Fund Services. LLC. Accordingly, all references to Firstar Mutual
Fund Services, LLC in this Agreement should be replaced with U.S. Bancorp Fund Services,
LLC, Similarly, any references to Firstar Bank, N.A. should be replaced with U.S. Bank,
N.A.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by a
duly authorized officer on one or more counterparts as of the day and year first written
above.
THE MEXICO
EQUITY AND INCOME FUND, INC.
By: |
[Illegible] | By: | [Illegible] | |||||
U.S. BANCORP FUND SERVICES, LLC
FUND ADMINISTRATION & COMPLIANCE SERVICES
ANNUAL FEE SCHEDULE
FUND ADMINISTRATION & COMPLIANCE SERVICES
ANNUAL FEE SCHEDULE
Fee per fund for Closed-End International Equity Funds
Annual fee based upon the greater of:
Annual
basis point charge calculated utilizing the assets of the Fund as determined by the schedule below:
12 basis points on the first $200 million
10 basis points on the next $500 million
5 basis points on the balance
12 basis points on the first $200 million
10 basis points on the next $500 million
5 basis points on the balance
Or a Minimum annual fee of: $50,000 effective January 1, 2003 through July 31, 2004
$53,000
effective August 1, 2004 through July 31, 2005
$57,000 effective August 1, 2005 through July 31, 2006
$57,000 effective August 1, 2005 through July 31, 2006
Extraordinary services — quoted separately
Plus out-of-pocket expenses, including but not
limited to.
Postage, Stationery
Programming
Proxies
XXXXX filing - Approx. $9.00/page
Retention of records
Federal and state regulatory filing fees
Certain insurance premiums
Expenses from board of directors meetings
Auditing and legal expenses
Programming
Proxies
XXXXX filing - Approx. $9.00/page
Retention of records
Federal and state regulatory filing fees
Certain insurance premiums
Expenses from board of directors meetings
Auditing and legal expenses
Fees are billed monthly
In addition to the termination provisions under Paragraph 7 of this Agreement, the Fund
agrees that should it (or the Board of Directors) be required to terminate this Agreement
within the initial 3-year period due to a merger of the Fund, sale of the Fund, change of
fund administration servicing agents or similar reason (other than the dissolution of the
Fund), the Fund shall be responsible for reimbursing USBFS any amount lost between the
effective date of this Agreement and the termination date due to the special discounted fee
arrangement provided for the Fund under Exhibit A compared to the standard fee schedule shown
below (Exhibit B).
Exhibit B to the
Fund Administration Servicing Agreement
Fund Administration Servicing Agreement
U.S. BANCORP FUND SERVICES, LLC
FUND ADMINISTRATION & COMPLIANCE SERVICES
ANNUAL FEE SCHEDULE
FUND ADMINISTRATION & COMPLIANCE SERVICES
ANNUAL FEE SCHEDULE
Fee per fund for Closed-End International Equity Funds
Annual fee based upon the greater of:
Annual basis points charge calculated utilizing the assets of the Fund as determined by the schedule below:
9 basis points on the first $200 million
7 basis points on the next $500 million
5 basis points on the balance
9 basis points on the first $200 million
7 basis points on the next $500 million
5 basis points on the balance
Or a Minimum annual fee of: $58,000
Extraordinary services — quoted separately
Plus out-of-pocket expenses, including but not
limited to:
Postage, Stationery
Programming
Proxies
XXXXX filing — Approx. $9.00/page
Retention of records
Federal and state regulatory filing fees
Certain insurance premiums
Expenses from board of directors meetings
Auditing and legal expenses
Programming
Proxies
XXXXX filing — Approx. $9.00/page
Retention of records
Federal and state regulatory filing fees
Certain insurance premiums
Expenses from board of directors meetings
Auditing and legal expenses
Fees are billed monthly
AMENDMENT TO THE FUND ADMINISTRATION SERVICING AGREEMENT
BETWEEN
THE MEXICO EQUITY AND INCOME FUND, INC.
AND
U.S. BANCORP FUND SERVICES,LLC
BETWEEN
THE MEXICO EQUITY AND INCOME FUND, INC.
AND
U.S. BANCORP FUND SERVICES,LLC
Xxxxxxxxx 0, Xxxx of Agreement, of the Fund Administration Servicing Agreement
made and entered into as of July 11, 2001, by and between The Mexico Equity Income
Fund, Inc., a corporation organized under the laws of the State of Maryland (the
“Fund”), and U.S. Bancorp Fund Services, LLC, a limited liability company
organized under the laws of the State of Wisconsin (“USBFS”) is hereby amended as
follows:
7. Term of Agreement (amended January 1, 2003)
This Agreement shall become effective as of January 1, 2003
and shall continue in effect for a period of three (3) years.
Subsequent to the initial three-year term, this Agreement may be
terminated by either party upon giving ninety (90) days prior
written notice to the other party or such shorter period as is
mutually agreed upon by the parties. However, this Agreement may
be amended by mutual written consent of the parties. See Exhibit D
for additional termination conditions.
This
Amendment to the Agreement is dated as of
January 22, 2003 and effective
retroactively to January 1, 2003 by:
THE MEXICO EQUITY AND INCOME FUND, INC. | U.S. BANCORP FUND SERVICES, LLC | |||||
By: |
/s/ Xxxxxx Xxxxxxxxx | By: | /s/ Xxxxxx Xxxxxxx | |||
Print: |
Xxxxxx Xxxxxxxxx | Print: | Xxxxxx Xxxxxxx | |||
Title: |
President | Title: | President | |||
Date: |
1/24/03 | Date: | 1/22/03 | |||