Ex. k(2)
ADMINISTRATION, ACCOUNTING AND INVESTOR SERVICES AGREEMENT
THIS
AGREEMENT is made as of July 25, 2001 by and between UBS PW EVENT & EQUITY
FUND, L.L.C., a Delaware limited liability company (the "Fund"), and
PFPC INC., a Delaware corporation ("PFPC"), which is an indirect
subsidiary of PNC Bank Corp.
W I T N E S S E T H :
WHEREAS, the Fund is registered as a closed-end, management investment company
under the Investment Company Act of 1940, as amended (the "1940 Act"); and
WHEREAS,
the Fund wishes to retain PFPC to provide certain administration, accounting and
investor services provided for herein, and PFPC wishes to furnish such services.
NOW,
THEREFORE, in consideration of the premises and the mutual covenants herein
contained, and intending to be legally bound hereby, the parties hereto agree as
follows:
| 1. |
Definitions. As Used in this Agreement: |
| |
(a)
(b) |
"1933 Act" means the Securities Act of 1933, as amended.
"1934 Act" means the Securities Exchange Act of 1934, as amended. |
|
(c) |
"Authorized Person" means any person duly authorized by the
Fund's Board to give Oral Instructions and Written Instructions on behalf
of the Fund and listed on the Authorized Persons Appendix attached hereto or any
amendment thereto as may be received by PFPC from time to time. An Authorized
Person's scope of authority may be limited to the extent set forth in the
Authorized Persons Appendix. |
| |
(d) |
"CEA" means the Commodities Exchange Act, as amended. |
|
(e) |
"Board" and "Members" shall have the same
meanings as set forth in the Fund's limited liability company agreement
(the "Limited Liability Company Agreement"). |
| |
(f) |
"Manager" means PW Fund Advisor, L.L.C. |
|
(g) |
"Oral Instructions" mean oral instructions received by PFPC
from an Authorized Person or from a person reasonably believed by PFPC to be an
Authorized Person. |
| |
(h)
(i)
(j) |
"SEC" means the Securities and Exchange Commission.
"Securities Laws" means the 1933 Act, the 1934 Act, the 1940 Act and the CEA.
"Written Instructions" mean written instructions signed by an Authorized Person
or a person reasonably believed by PFPC to be an Authorized Person and received
by PFPC. The instructions may be delivered by hand, mail, tested telegram,
cable, telex or facsimile sending device. |
| 2. |
Appointment. The Fund hereby appoints PFPC to
provide administration, accounting and investor services to the Fund, in
accordance with the terms set forth in this Agreement. PFPC accepts such
appointment and agrees to furnish such services. |
| 3. |
Delivery of Documents. The Fund has provided or,
where applicable, will provide PFPC with the following: |
| |
(a) |
certified or authenticated copies of the resolutions of the Board, approving the
appointment of PFPC or its affiliates to provide services and approving this
Agreement; |
| |
(b) |
a copy of the Fund's most recent effective registration statement on Form N-2
under the 1940 Act, as filed with the SEC; |
| |
(c)
(d)
(e) |
a copy of the Limited Liability Company Agreement;
a copy of any distribution agreement with respect to the Fund;
a copy of any additional administration agreement with respect to the
Fund; |
| |
(f) |
a copy of any investor servicing agreement made with respect to the Fund; and |
| |
(g) |
copies (certified or authenticated, where applicable) of any and all amendments
or supplements to the foregoing. |
| 4. |
Compliance with Rules and Regulations. |
| |
PFPC undertakes to comply with all applicable
requirements of the Securities Laws, and any laws, rules and regulations of
governmental authorities having jurisdiction with respect to the duties to be
performed by PFPC hereunder. Except as specifically set forth herein, PFPC
assumes no responsibility for such compliance by the Fund or any other
party. |
|
(a) |
Unless otherwise provided in this Agreement, PFPC shall act only upon Oral
Instructions and Written Instructions. |
|
(b) |
PFPC shall be entitled to rely upon any Oral Instructions or Written
Instructions it receives from an Authorized Person (or from a person reasonably
believed by PFPC to be an Authorized Person) pursuant to this Agreement. PFPC
may assume that any Oral Instruction or Written Instruction received hereunder
is not in any way inconsistent with the provisions of organizational documents
or this Agreement or of any vote, resolution or proceeding of the Board or the
Members, unless and until PFPC receives Written Instructions to the contrary. |
|
(c) |
The Fund agrees to forward to PFPC Written Instructions confirming Oral
Instructions and shall endeavor to ensure that PFPC receives the Written
Instructions by the close of business on the same day that such Oral
Instructions are received. The fact that such confirming Written Instructions
are not received by PFPC shall in no way invalidate the transactions or
enforceability of the transactions authorized by the Oral Instructions. Where
Oral Instructions or Written Instructions reasonably appear to have been
received from an Authorized Person, PFPC shall incur no liability to the Fund in
acting upon such Oral Instructions or Written Instructions provided that
PFPC's actions comply with the other provisions of this Agreement. |
| 6. |
Right to Receive Advice. |
|
(a) |
Advice of the Fund. If PFPC is in doubt as to any
action it should or should not take, PFPC may request directions or advice,
including Oral Instructions or Written Instructions, from the Fund. |
|
(b) |
Advice of Counsel. If PFPC shall be in doubt as to
any question of law pertaining to any action it should or should not take, PFPC
may request advice at its own cost from such counsel of its own choosing (who
may, without limitation, be counsel for the Fund, or PFPC, at the option of
PFPC), provided that such counsel is selected with reasonable care. |
|
(c) |
Conflicting Advice. In the event of a conflict
between directions, advice or Oral Instructions or Written Instructions PFPC
receives from the Fund, and the advice PFPC receives from counsel selected with
reasonable care, PFPC may rely upon and follow the advice of such counsel. PFPC
shall promptly inform the Fund of such conflict. If PFPC relies on the advice of
counsel, PFPC will remain liable for any action or omission on the part of PFPC
which constitutes willful misfeasance, bad faith, gross negligence or reckless
disregard by PFPC of any duties, obligations or responsibilities set forth in
this Agreement. |
|
(d) |
Protection of PFPC. PFPC shall be protected in any
action it takes or does not take in reliance upon directions, advice or Oral
Instructions or Written Instructions it receives from the Fund or from counsel
selected with reasonable care and which PFPC believes, in good faith, to be
consistent with those directions, advice and Oral Instructions or Written
Instructions. Nothing in this section shall be construed so as to impose an
obligation upon PFPC (i) to seek such directions, advice or Oral Instructions or
Written Instructions, or (ii) to act in accordance with such directions, advice
or Oral Instructions or Written Instructions unless, under the terms of other
provisions of this Agreement, the same is a condition of PFPC's properly taking
or not taking such action. Nothing in this subsection shall excuse PFPC when an
action or omission on the part of PFPC constitutes willful misfeasance, bad
faith, gross negligence or reckless disregard by PFPC of any duties, obligations
or responsibilities set forth in this Agreement. |
|
(a) |
The books and records pertaining to the Fund, which
are in the possession or under the control of PFPC, shall be the property of the
Fund. Such books and records shall be prepared and maintained as required by the
1940 Act and other applicable securities laws, rules and regulations. The Fund
and Authorized Persons shall have access to such books and records at all times
during PFPC's normal business hours. Upon the reasonable request of the Fund,
copies of any such books and records shall be provided by PFPC to the Fund or to
an Authorized Person, at the Fund's expense. |
| |
(b) |
PFPC shall keep the following records: |
| |
|
(i) |
all books and records with respect to the Fund's books of account; |
| |
|
(ii) |
records of the Fund's securities transactions; and |
| |
|
(iii) |
all other books and records as the Fund is required to maintain
pursuant to Rule 31a-1 of the 1940 Act in connection with the services of PFPC
provided hereunder. |
| |
(c) |
Upon termination of this Agreement, PFPC in accordance with the
Fund's reasonable request, shall, in accordance with Written Instructions,
deliver a copy of the books and records pertaining to the Fund, which are in the
possession or under control of PFPC, to the Fund or any other person designated
by the Fund. |
| 8. |
Confidentiality. PFPC agrees to keep
confidential all records of the Fund and information relating to the Fund and
its Members, unless the release of such records or information is otherwise
consented to, in writing, by the Fund. The Fund agrees that such consent shall
not be unreasonably withheld. The Fund further agrees that, should PFPC be
required to provide such information or records to duly constituted authorities
(who may institute civil or criminal contempt proceedings for failure to
comply), PFPC shall not be required to seek the Fund's consent prior to
disclosing such information. |
| 9. |
Liaison with Accountants. PFPC shall
act as liaison with the Fund's independent public accountants and shall provide
account analyses, fiscal year summaries, and other audit-related schedules as
the Fund or such accountants may reasonably request. PFPC shall take all
reasonable action in the performance of its duties under this Agreement to
ensure that the necessary information is made available to such accountants for
the expression of their opinion, as required by the Fund. |
| 10. |
Disaster Recovery. PFPC shall enter
into and shall maintain in effect with appropriate parties one or more
agreements making reasonable provisions for emergency use of electronic data
processing equipment to the extent appropriate equipment is available. In the
event of equipment failures, PFPC shall, at no additional expense to the Fund,
take reasonable steps to minimize service interruptions. PFPC shall have no
liability with respect to the loss of data or service interruptions caused by
equipment failure, provided such loss or interruption is not caused by PFPC's
own willful misfeasance, bad faith, gross negligence or reckless disregard of
its duties or obligations under this Agreement. |
| 12. |
Compensation. As compensation for services rendered by PFPC
during the term of this Agreement, the Fund will pay to PFPC a fee or fees as
may be agreed to in writing by the Fund and PFPC. |
|
(a) |
The Fund agrees to indemnify and hold harmless PFPC
and its affiliates from all taxes, charges, expenses, assessments, claims and
liabilities (including, without limitation, liabilities arising under the
Securities Laws and any state or foreign securities and Blue Sky laws, and
amendments thereto), and expenses, including, without, limitation reasonable
attorneys' fees and disbursements (collectively, "Losses") arising directly or
indirectly from any action which PFPC takes or does not take (i) at the request
or on the direction of or in reliance on the advice of the Fund or (ii) upon
Oral Instructions or Written Instructions. Neither PFPC, nor any of its
affiliates, shall be indemnified against any liability (or any expenses incident
to such liability) arising out of PFPC's or its affiliates own willful
misfeasance, bad faith, gross negligence or reckless disregard of its duties and
obligations under this Agreement. |
|
(b) |
Notwithstanding anything in this Agreement to the
contrary, the Fund shall not be liable to PFPC or its affiliates for any
consequential, special or indirect losses or damages which PFPC or its
affiliates may incur or suffer, whether or not the likelihood of such losses or
damages was known by the Fund. |
| 14. |
Responsibility of PFPC. |
|
(a) |
PFPC shall be under no duty to take any action on
behalf of the Fund except as specifically set forth herein or as may be
specifically agreed to by PFPC in writing. PFPC shall be obligated to exercise
care and diligence in the performance of its duties hereunder, to act in good
faith and to use its best efforts, within reasonable limits, in performing
services provided for under this Agreement. PFPC agrees to indemnify and hold
harmless the Fund from Losses arising out of PFPC's failure to perform its
duties under this Agreement to the extent such damages arise out of PFPC's
willful misfeasance, bad faith, gross negligence or reckless disregard of such
duties. |
|
(b) |
Without limiting the generality of the foregoing or
of any other provision of this Agreement, (i) PFPC shall not be liable for
losses beyond its control, provided that PFPC has acted in accordance with the
standard of care set forth above; and (ii) PFPC shall not be liable for (A) the
validity or invalidity or authority or lack thereof of any Oral Instruction or
Written Instruction, notice or other instrument which conforms to the applicable
requirements of this Agreement, and which PFPC reasonably believes to be
genuine; or (B) subject to Section 10 of this Agreement, delays or errors or
loss of data occurring by reason of circumstances beyond PFPC's control,
including acts of civil or military authority, national emergencies, labor
difficulties, fire, flood, catastrophe, acts of God, insurrection, war, riots or
failure of the mails, transportation, communication or power supply. |
|
(c) |
Notwithstanding anything in this Agreement to the
contrary, neither PFPC nor its affiliates shall be liable to the Fund for any
consequential, special or indirect losses or damages which the Fund may incur or
suffer by or as a consequence of PFPC's or any affiliates' performance of the
services provided hereunder, whether or not the likelihood of such losses or
damages was known by PFPC or its affiliates. |
| 15. |
Description of Accounting Services on a Continuous Basis. |
PFPC will perform the following accounting services:
| |
(i) |
Journalize investment, capital and income and expense activities; |
| |
(ii) |
Verify investment buy/sell trade tickets when received from the Manager in accordance with
PFPC's written procedures; |
| |
(iii) |
Maintain individual ledgers for investment securities; |
| |
(iv) |
Maintain historical tax lots for each security; |
| |
(v) |
Record and reconcile corporate action activity and all other
capital changes with the Manager; |
| |
(vi) |
Reconcile cash and investment balances of the Fund with the
custodian, and provide the Managerwith the beginning cash balance available for
investment purposes. |
|
(vii) |
Update the cash availability throughout the day as
required by the Manager, including details of cash movements related to
securities and payment of Fund expenses; |
| |
(viii) |
Calculate contractual expenses (e.g. advisory and custody fees) in
accordance with the Fund's then current prospectus and statement of additional
information; |
| |
(ix) |
Maintain expense budget for the Fund and notify an officer of the
Fund of any proposed adjustments; |
| |
(x) |
Control all disbursements and authorize such disbursements from
the Fund's account at the custodian upon Written Instructions; |
| |
(xi) |
Calculate capital gains and losses; |
| |
(xii) |
Determine net income; |
| |
(xiii) |
Determine applicable foreign exchange gains and
losses on payables and receivables; |
| |
(xiv) |
Interface with global custodian to monitor collection of tax
reclaims; |
| |
(xv) |
Obtain daily security market quotes from independent pricing
services approved by the Manager, or if such quotes are unavailable, then obtain
such prices from the Manager, and in either case calculate the market value and
the appreciation/depreciation on the Fund's investments; |
| |
(xvi) |
Transmit or otherwise send a copy of the daily
portfolio valuation to the Manager; |
| |
(xvii) |
Compute net asset values at such times as are set forth in the
Fund's then current prospectus and statement of additional information; |
| |
(xviii) |
Research and recommend portfolio accounting tax
treatment for unique security types; and |
| |
(xix) |
As appropriate, compute yields, total return, expense ratios,
portfolio turnover rate, and, if required, portfolio average dollar-weighted
maturity in accordance with applicable regulations. |
| 16. |
Description of Administration Services On a Continuous
Basis. PFPC will perform the following administration
services: |
| |
(i) |
Prepare quarterly broker security transactions summaries including
principal and agency transactions and related commissions; |
| |
(ii) |
Prepare monthly security transaction listings; |
| |
(iii) |
Supply various normal and customary Fund statistical data as
requested on an ongoing basis; |
| |
(iv) |
Provide to the extent contained in accounting records materials
required for board reporting as may be requested from time to time; |
| |
(v) |
Prepare for execution and file the Fund's Federal Form 1065 and
state tax returns; |
| |
(vi) |
Prepare and file the Fund's Annual and Semi-Annual Reports with
the SEC on Form N-SAR via XXXXX; |
| |
(vii) |
Prepare and coordinate the services of the Fund's printer for the
printing of and filing with the SEC via XXXXX the Fund's annual and semi-annual
shareholder reports; |
| |
(viii) |
Assist in the preparation of registration statements; |
| |
(ix) |
Transmit or otherwise send, to the extent practicable and
feasible, requested detailed information related to the Members, including
admission details, income, capital gains and losses, and performance
detail; |
| |
(x) |
Mail Fund offering materials to prospective investors; and |
|
(xi) |
Mail quarterly reports of the Manager and Semi-Annual
Financial Statements to investors as well as any other necessary
correspondence. |
| 17. |
Description of Investor Services on a Continuous
Basis. PFPC will perform the following functions: |
| |
(i) |
Maintain the register of Members and enter on such register all
issues, transfers and repurchases of interests in the Fund; |
|
(ii) |
Arrange for the calculation of the issue and
repurchase prices of interests in the Fund in accordance with the Limited
Liability Company Agreement and the Fund's then current prospectus and statement
of additional information; |
|
(iii) |
Allocate income, expenses, gains and losses to
individual Members' capital accounts in accordance with applicable tax laws and
with the Fund's then current prospectus and statement of additional
information; |
|
(iv) |
Calculate the Incentive Allocation in accordance with
the Fund's then current prospectus and statement of additional information and
reallocate corresponding amounts from the applicable Members' accounts to the
Manager's account; |
| |
(v) |
Prepare and mail annually to Members a Form K-1 in accordance with
applicable tax regulations; and |
| |
(vi) |
Mail tender offers to Members for purposes of executing
repurchases. |
| 18. |
Duration and Termination. This
Agreement shall be effective on the date first above written and shall continue
in effect for an initial period of two years. Thereafter, this Agreement, unless
terminated, shall continue automatically for successive terms of one (1) year.
This Agreement may be terminated by either party upon 60 days' prior written
notice to the other party. |
| 19. |
Notices. All notices and other
communications, including Written Instructions, shall be in writing or by
confirming telegram, cable, telex or facsimile sending device. If notice is sent
by confirming telegram, cable, telex or facsimile sending device, it shall be
deemed to have been given immediately. If notice is sent by first-class mail, it
shall be deemed to have been given three days after it has been mailed. If
notice is sent by messenger, it shall be deemed to have been given on the day it
is delivered. Notices shall be addressed (a) if to PFPC, at 000 Xxxxxxxx
Xxxxxxx, Xxxxxxxxxx, Xxxxxxxx 00000, Attn: Xxxx X. Xxxxxxx; (b) if to the Fund,
at c/o UBS PaineWebber Inc., 1285 Avenue of the Xxxxxxxx, Xxx Xxxx, Xxx Xxxx
00000, Attn: Xxxx X. Xxxxxxxxx, Esq.; or (c) if to neither of the foregoing, at
such other address as shall have been provided by like notice to the sender of
any such notice or other communication by the other party. |
| 20. |
Amendments. This Agreement, or any term thereof, may
be changed or waived only by written amendment, signed by the party against whom
enforcement of such change or waiver is sought. |
| 21. |
Delegation; Assignment. PFPC may assign
its rights and delegate its duties hereunder to any affiliate (as defined in the
0000 Xxx) of or any majority-owned direct or indirect subsidiary of PFPC Inc.,
or PNC Bank Corp., provided that (i) PFPC gives the Fund (60) days' prior
written notice; (ii) the delegate (or assignee) agrees with PFPC and the Fund to
comply with all relevant provisions of the Securities Laws, and any laws, rules
and regulations of governmental authorities having jurisdiction with respect to
the duties to be performed by the delegate (or assignee) hereunder; and (iii)
PFPC and such delegate (or assignee) promptly provide such information as the
Fund may request, and respond to such questions as the Fund may ask, relative to
the delegation (or assignment), including, without limitation, the capabilities
of the delegate (or assignee). |
| 22. |
Counterparts. This Agreement may be executed in
counterparts, each of which shall be deemed an original, but all of which
together shall constitute one and the same instrument. |
| 23. |
Further Actions.Each party agrees to perform such
further acts and execute such further documents as are necessary to effectuate
the purposes hereof. |
| |
(a) |
Entire Agreement. This Agreement embodies the entire
agreement and understanding between the parties with respect to the subject
matter hereof and supersedes all prior agreements and understandings relating to
the subject matter hereof. |
|
(b) |
Captions. The captions in this Agreement are
included for convenience of reference only and in no way define or delimit any
of the provisions hereof or otherwise affect their construction or
effect. |
| |
(c) |
Governing Law. This Agreement shall be deemed to be a
contract made in Delaware and governed by Delaware law, without regard to
principles of conflicts of law. |
| |
(d) |
Partial Invalidity. If any provision of this Agreement
shall be held or made invalid by a court decision, statute, rule or otherwise,
the remainder of this Agreement shall not be affected thereby. |
|
(e) |
Successors and Assigns. This Agreement shall
be binding upon and shall inure to the benefit of the parties hereto and their
respective successors and permitted assigns. |
| |
(f) |
Facsimile Signatures. The facsimile signature of any party
to this Agreement shall constitute the valid and binding execution hereof by
such party. |
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
as of the day and year first above written.
| |
PFPC INC.
By:
Title:
UBS PW EVENT & EQUITY FUND, L.L.C.
By: /S/ Xxxxxx Xxxxxxxx
Title: Authorized Person
|
AUTHORIZED PERSONS APPENDIX
