FUND SERVICES AGREEMENT
Exhibit (j)
• Fund Administration Services
• Fund Accounting Services
• Transfer Agency Services
, 2005
Table of Contents
Section | Page | |||
1. Appointment
|
1 | |||
2. Representations and Warranties
|
1 | |||
3. Delivery of Documents
|
3 | |||
4. Services Provided
|
3 | |||
5. Fees and Expenses
|
4 | |||
6. Limitation of Liability and Indemnification
|
6 | |||
7. Term
|
9 | |||
8. Notices
|
9 | |||
9. Waiver
|
10 | |||
10. Force Majeure
|
10 | |||
11. Amendments
|
10 | |||
12. Severability
|
10 | |||
13. Governing Law
|
10 | |||
14. Confidentiality
|
10 | |||
Signatures
|
11 |
Table of Contents (continued)
Page | ||||
Schedule A — Fees and Expenses |
A-1 | |||
Schedule B — Services Description |
B-1 |
AGREEMENT made as of___, 2005 by and between Kiewit Investment Fund LLLP (the “Fund”), a Delaware limited partnership and X.X. Xxxxxx Investor Services Co. (“X.X. Xxxxxx”), a Delaware corporation.
WITNESSETH:
WHEREAS, the Fund is registered as an closed-end management investment company under the Investment Company Act of 1940, as amended (the “1940 Act”); and
WHEREAS, the Fund wishes to contract with X.X. Xxxxxx to provide certain services with respect to the Fund;
NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, it is agreed between the parties hereto as follows:
1. Appointment. The Fund hereby appoints X.X. Xxxxxx to provide services for the Fund, as described hereinafter, subject to the supervision of the Board of Directors of the Fund (the “Board”), for the period and on the terms set forth in this Agreement. X.X. Xxxxxx accepts such appointment and agrees to furnish the services herein set forth in return for the compensation as provided in Section 5 of and Schedule A to this Agreement.
2. Representations and Warranties.
(a) X.X. Xxxxxx represents and warrants to the Fund that:
(i) X.X. Xxxxxx is a corporation, duly organized and existing under the laws of the State of Delaware;
(ii) X.X. Xxxxxx is duly qualified to carry on its business in the Commonwealth of Massachusetts;
(iii) X.X. Xxxxxx is empowered under applicable laws and by its Certificate of Incorporation and By-Laws to enter into and perform this Agreement;
(iv) all requisite corporate proceedings have been taken to authorize X.X. Xxxxxx to enter into and perform this Agreement;
(v) X.X. Xxxxxx has, and will continue to have, access to the facilities, personnel and equipment required to fully perform its duties and obligations hereunder;
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(vi) no legal or administrative proceedings have been instituted or threatened which would impair X.X. Xxxxxx’x ability to perform its duties and obligations under this Agreement;
(vii) X.X. Xxxxxx’x entrance into this Agreement shall not cause a material breach or be in material conflict with any other agreement or obligation of X.X. Xxxxxx or any law or regulation applicable to X.X. Xxxxxx; and
(viii) assuming execution and delivery of this Agreement by the Fund, this Agreement is X.X. Xxxxxx’x legal, valid and binding obligation, enforceable in accordance with its terms.
(b) The Fund represents and warrants to X.X. Xxxxxx that:
(i) the Fund is a Delaware limited liability limited partnership, duly organized and existing and in good standing under the laws of Delaware;
(ii) the Fund is empowered under applicable laws and by its Amended and Restated Agreement of Limited Partnership (“Partnership Agreement”), Certificate of Limited Partnership (“Certificate”) and By-Laws to enter into and perform this Agreement;
(iii) all requisite proceedings have been taken to authorize the Fund to enter into and perform this Agreement;
(iv) the Fund is registered as investment company under the 1940 Act;
(v) a registration statement on Form N-2 filed under the Securities Act of 1933, as amended (“1933 Act”) and the 1940 Act and will be effective under the 1933 Act prior to the sale of any Units to the public and will remain effective under the 1933 Act so long as such sales are continuing;
(vi) no legal or administrative proceedings have been instituted or threatened which would impair the Fund’s ability to perform its duties and obligations under this Agreement;
(vii) assuming execution and delivery of this Agreement by X.X. Xxxxxx, this Agreement is the Fund’s legal, valid and binding obligation, enforceable in accordance with its terms; and
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(viii) the Fund’s entrance into this Agreement shall not cause a (a) material breach or be in material conflict with any other agreement or (b) obligation of the Fund or any law or regulation applicable to it.
3. Delivery of Documents. The Fund will promptly furnish to X.X. Xxxxxx such copies, properly certified or authenticated, of contracts, documents and other related information that X.X. Xxxxxx may reasonably request or requires to properly discharge its duties. Such documents may include but are not limited to the following:
(a) Resolutions of the Board authorizing the appointment of X.X. Xxxxxx to provide certain services to the Fund and approving this Agreement;
(b) The Fund’s Partnership Agreement and Certificate;
(c) The Fund’s By-Laws;
(d) A copy of the Fund’s Notification of Registration on Form N-8A under the 1940 Act as filed with the Securities and Exchange Commission (“SEC”);
(e) A copy of the Fund’s Registration Statement;
(f) A copy of the Investment Advisory Agreement between the Fund and its investment adviser (the “Advisory Agreement”);
(g) Opinions of counsel and auditors’ reports;
(h) Copies of the Fund’s prospectus(es) and statement of additional information and continue in the Registration Statement and amendments and supplements thereto, as presently in effect and as from time to time hereafter amended and supplemented, (herein called the “Prospectuses”); and
(i) Such other agreements as the Fund may enter into from time to time such as securities lending agreements, futures and commodities account agreements, brokerage agreements and options agreements.
4. Services Provided.
(a) X.X. Xxxxxx will provide the following services subject to the control, direction and supervision of the Board and in compliance with the objectives, policies and limitations set forth in the Fund’s Registration Statement, Limited Partnership Agreement, Certificate and By-Laws; applicable laws and regulations; and all resolutions and policies implemented by the Board, of which X.X. Xxxxxx has been notified by the Fund:
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(i) Fund Administration,
(ii) Fund Accounting, and
(iii) Transfer Agency.
A detailed description of each of the above services is contained in Schedule B to this Agreement.
(b) X.X. Xxxxxx will also:
(i) provide office facilities with respect to the provision of the services contemplated herein (which may be in the offices of X.X. Xxxxxx or a corporate affiliate of X.X. Xxxxxx);
(ii) provide the services of individuals to serve as officers of the Fund who will be designated by X.X. Xxxxxx and elected by the Board subject to reasonable Board approval;
(iii) provide or otherwise obtain personnel sufficient for provision of the services contemplated herein;
(iv) furnish equipment and other materials, which are necessary or desirable for provision of the services contemplated herein; and
(v) keep records relating to the services provided hereunder in such form and manner as X.X. Xxxxxx may deem appropriate or advisable. To the extent required by Section 31 of the 1940 Act and the rules thereunder, X.X. Xxxxxx agrees that all such records prepared or maintained by X.X. Xxxxxx relating to the services provided hereunder are the property of the Fund and will be preserved for the periods prescribed under Rule 31a-2 under the 1940 Act, maintained at the Fund’s expense, and made available in accordance with such Section and rules. Upon reasonable written notice by the Fund, X.X. Xxxxxx will provide copies of Fund documents and reasonable access to its premises for valid Fund purposes, including requests for access by the Fund’s auditors, up to two times per year.
5. Fees and Expenses.
(a) As compensation for the services rendered to the Fund pursuant to this Agreement the Fund shall pay X.X. Xxxxxx monthly fees determined as set forth in Schedule A to this Agreement. Such fees are to be billed monthly and shall be due and payable upon receipt of the invoice. Upon any termination of the provision of services under this Agreement before the end of any month, the fee for the part of the month before such termination shall be prorated
4
according to the proportion which such part bears to the full monthly period and shall be payable upon the date of such termination.
(b) For the purpose of determining fees calculated as a function of the Fund’s assets, the value of the Fund’s assets shall be computed as required by its currently effective Prospectus, generally accepted accounting principles, and resolutions of the Board.
(c) The Fund may request additional services, additional processing, or special reports, with such specifications and requirements documentation as may be reasonably required by X.X. Xxxxxx. In addition, significant regulatory and legal changes and changes in the Fund’s status may necessitate additional services, processing or reports. In either instance, if X.X. Xxxxxx elects to provide such services or arrange for their provision, it shall be entitled to additional fees and expenses at its customary rates and charges.
(d) X.X. Xxxxxx will bear its own expenses in connection with the performance of the services under this Agreement except as provided herein or as agreed to by the parties. The Fund will bear all other expenses of operation. Such other expenses to be incurred in the operation of the Fund and to be borne by the Fund, include, but are not limited to: taxes; interest; brokerage fees and commissions; salaries and fees of officers, employees and directors who are not officers, directors, shareholders or employees of X.X. Xxxxxx, or the Fund’s investment adviser or distributor; SEC and state Blue Sky registration and qualification fees, levies, fines and other charges; XXXXX filing fees, processing services and related fees; postage and mailing costs; costs of share certificates; advisory and administration fees; charges and expenses of pricing and data services, independent public accountants and custodians; insurance premiums including fidelity bond premiums; legal expenses; consulting fees; customary bank charges and fees; costs of maintenance of corporate existence; expenses of typesetting and printing of Prospectuses for regulatory purposes and for distribution to current shareholders of the Fund (the Fund’s distributor to bear the expense of all other printing, production, and distribution of Prospectuses, and marketing materials); expenses of printing and production costs of shareholders’ reports and proxy statements and materials; expenses of proxy solicitation, proxy tabulation and annual meetings; costs and expenses of Fund stationery and forms; costs and expenses of special telephone and data lines and devices; costs associated with corporate, shareholder, and Board meetings; trade association dues and expenses; reprocessing costs to X.X. Xxxxxx caused by third party errors;
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copying charges; overtime work when necessitated by unusual client requests; microfilm and storage, audio response unit costs; corporate action services; service termination and conversion costs; any expenses necessitated by regulatory or legal changes; and any extraordinary expenses and other customary Fund expenses. In addition, X.X. Xxxxxx may utilize one or more independent pricing services to obtain securities prices and to act as backup to the primary pricing services designated by the Fund, in connection with determining the net asset values of the Fund. The Fund agrees to promptly reimburse X.X. Xxxxxx for any services, equipment or supplies ordered by or for the Fund through X.X. Xxxxxx and for any other expenses that X.X. Xxxxxx may incur on the Fund’s behalf at the Fund’s written request or as consented to in writing by the Fund, including those costs and expenses set forth on Exhibit A. The Fund will reimburse X.X. Xxxxxx for the Fund’s share of the cost of such services based upon the actual usage, or a pro-rata estimate of the use, of the services for the benefit of the Fund.
(e) All fees, out-of-pocket expenses, or additional charges of X.X. Xxxxxx shall be billed on a monthly basis and shall be due and payable upon receipt of the invoice.
(f) X.X. Xxxxxx will render, after the close of each month in which services have been furnished, a statement reflecting all of the charges for such month. Charges remaining unpaid after thirty (30) days shall bear interest in finance charges equivalent to, in the aggregate, the Prime Rate (as determined by X.X. Xxxxxx) plus two percent per year and all costs and expenses of effecting collection of any such sums, including reasonable attorney’s fees, shall be paid by the Fund to X.X. Xxxxxx.
(g) In the event that the Fund is more than sixty (60) days delinquent in its payments of monthly xxxxxxxx in connection with this Agreement (with the exception of specific amounts which may be contested in good faith by the Fund), this Agreement may be terminated upon thirty (30) days’ written notice to the Fund by X.X. Xxxxxx. The Fund must notify X.X. Xxxxxx in writing of any contested amounts within thirty (30) days of receipt of a billing for such amounts. Disputed amounts are not due and payable while they are being investigated.
6. Limitation of Liability and Indemnification.
(a) X.X. Xxxxxx shall not be liable for any error of judgment or mistake of law or for any loss or expense suffered by the Fund or third parties, in connection with the matters to
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which this Agreement relates, except for a loss or expense solely caused by or resulting from X.X. Xxxxxx’x gross negligence or willful misconduct.
(b) X.X. Xxxxxx shall not be responsible for, and the Fund shall indemnify and hold X.X. Xxxxxx and its directors, officers, agents and employees (collectively the “Indemnitees”) harmless from and against any and all claims, liabilities, losses, damages, fines, penalties and expenses, including out-of-pocket and incidental expenses and legal fees (“Losses”) that may be imposed on, incurred by, or asserted against, the Indemnitees or any of them in the performance of its/their duties hereunder, including but not limited to those arising out of or attributable to:
(i) any and all actions of the Indemnitees required to be taken pursuant to this Agreement;
(ii) the reliance on or use by the Indemnitees of information, records, or documents which are received by the Indemnitees and furnished to it or them by or on behalf of the Fund, and which have been prepared or maintained by the Fund or any third party on behalf of the Fund;
(iii) the Fund’s refusal or failure to comply with the terms of this Agreement or the Fund’s lack of good faith, or its actions, or lack thereof, involving negligence or willful misfeasance;
(iv) the breach of any representation or warranty of the Fund hereunder;
(v) the taping or other form of recording of telephone conversations or other forms of electronic communications with investors and shareholders, or reliance by the Indemnitees on telephone or other electronic instructions of any person acting on behalf of a shareholder or shareholder account for which telephone or other electronic services have been authorized;
(vi) following any instructions or other directions reasonably believed to be requests of the Fund or otherwise duly authorized, and upon which X.X. Xxxxxx is authorized to rely pursuant to the terms of this Agreement;
(vii) the recognition and processing by X.X. Xxxxxx of any Unit certificates which are reasonably believed to bear the proper signatures of the officers of the Fund and the proper countersignature of any transfer agent or registrar of the Fund;
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(viii) any delays, inaccuracies, errors in or omissions from information or data provided to X.X. Xxxxxx by the Fund, its investment advisers and/or sub-advisers, and providers of other services such as data services, corporate action services, pricing services or securities brokerage;
(ix) the offer or sale of Units by the Fund in violation of any requirement under the Federal securities laws or regulations or the securities laws or regulations of any state, or in violation of any stop order or other determination or ruling by any Federal agency or any state agency with respect to the offer or sale of such shares in such state (1) resulting from activities, actions, or omissions by the Fund or its other service providers and agents, or (2) existing or arising out of activities, actions or omissions by or on behalf of the Fund prior to the effective date of this Agreement;
(x) any failure of the Fund’s registration statement to comply with the 1933 Act and the 1940 Act (including the rules and regulations thereunder) and any other applicable laws, or any untrue statement of a material fact or omission of a material fact necessary to make any statement therein not misleading in a Fund’s prospectus;
(xi) the actions taken by the Fund, its investment adviser and/or sub-advisers, and its distributor in compliance with applicable securities, tax, commodities and other laws, rules and regulations, or the failure to so comply; and
(xii) all actions, inactions, omissions, or errors caused by third parties to whom the Fund or the Indemnitees have assigned any rights and/or delegated any duties under this Agreement at the request of or as required by the Fund, its investment advisers, distributor, administrator or sponsor.
(c) In addition to and not in limitation of paragraph (b) immediately above, the Fund also agrees to indemnify and hold the Indemnitees and each of them harmless from and against any and all Losses that may be imposed on, incurred by, or asserted against, the Indemnitees or any of them in connection with or arising out of X.X. Xxxxxx’x performance under this Agreement, provided the Indemnitees have not acted with negligence or engaged in willful misconduct.
(d) In performing its services hereunder, X.X. Xxxxxx shall be entitled to rely on any oral or written instructions, notices or other communications, including electronic
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transmissions, from the Fund and its custodians, officers and directors, investment advisers and sub-advisers, investors, agents and other service providers which X.X. Xxxxxx reasonably believes to be genuine, valid and authorized in accordance with this Agreement. X.X. Xxxxxx shall also be entitled to consult with and rely on the advice and opinions of outside legal counsel and public accountants retained by the Fund, as necessary or appropriate.
(e) Anything in this agreement to the contrary notwithstanding, in no event shall X.X. Xxxxxx be liable for any indirect, incidental, special or consequential losses or damages of any kind whatsoever (including but not limited to lost profits), even if X.X. Xxxxxx has been advised of the likelihood of such loss or damage and regardless of the form of action in which any such loss or damage may be claimed. This provision shall survive the termination of this Agreement.
7. Term. This Agreement shall become effective on the date first hereinabove written and may be modified or amended from time to time by mutual agreement between the parties hereto. The Agreement shall continue in effect unless terminated by either party on 180 days’ prior written notice. Upon termination of this Agreement, the Fund shall pay to X.X. Xxxxxx such compensation and any out-of-pocket or other reimbursable expenses which may become due or payable under the terms hereof as of the date of termination or after the date that the provision of services ceases, whichever is later. In the event of late payment or non-payment, X.X. Xxxxxx shall have the right to retain the records of the Fund until all fees and monies due X.X. Xxxxxx are paid.
8. Notices. Any notice required or permitted hereunder shall be in writing and shall be deemed effective on the date of personal delivery (by private messenger, courier service or otherwise) or upon confirmed receipt of telex or facsimile, whichever occurs first, or upon receipt if by mail to the parties at the following address (or such other address as a party may specify by notice to the other):
If to the Fund: [Same as Custody Agreement]
Attention:
Fax:
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If to X.X. Xxxxxx:
X.X. Xxxxxx Investor Services Co.
00 Xxxxxxx Xxxxxx
Xxxxxx, XX 00000
Attention:
Fax:
9. Waiver. The failure of a party to insist upon strict adherence to any term of this Agreement on any occasion shall not be considered a waiver nor shall it deprive such party of the right thereafter to insist upon strict adherence to that term or any term of this Agreement. Any waiver must be in writing signed by the waiving party.
10. Force Majeure. X.X. Xxxxxx shall not be responsible or liable for any harm, loss or damage suffered by the Fund, its investors, or other third parties or for any failure or delay in performance of X.X. Xxxxxx’x obligations under this Agreement arising out of or caused, directly or indirectly, by circumstances beyond X.X. Xxxxxx’x control. In the event of a force majeure, any resulting harm, loss, damage, failure or delay by X.X. Xxxxxx will not give the Fund the right to terminate this Agreement.
11. Amendments. This Agreement may be modified or amended from time to time by mutual written agreement between the parties. No provision of this Agreement may be changed, discharged, or terminated orally, but only by an instrument in writing signed by the party against which enforcement of the change, discharge or termination is sought.
12. Severability. If any provision of this Agreement is invalid or unenforceable, the balance of the Agreement shall remain in effect, and if any provision is inapplicable to any person or circumstance it shall nevertheless remain applicable to all other persons and circumstances.
13. Governing Law. THIS AGREEMENT SHALL BE GOVERNED BY THE SUBSTANTIVE LAWS OF THE STATE OF NEW YORK.
14. Confidentiality. In accordance with the Securities and Exchange Commission’s regulation S-P (“Regulation S-P”), nonpublic personal financial information relating to consumers and customers of the Fund provided by, or at the direction of the Fund to X.X. Xxxxxx, or collected or retained by X.X. Xxxxxx in the course of performing its duties as transfer agent shall be considered confidential information. X.X. Xxxxxx agrees that it shall not use such confidential information for any purpose other than to carry out its obligations under this
10
Agreement, and further agrees that it shall not give, sell or in any way transfer or disclose such confidential information to any person or entity, other than (i) affiliates of X.X. Xxxxxx or third parties who have entered into contractual arrangements with the Fund or with X.X. Xxxxxx, and then only to the extent necessary to carry out the obligations under such contractual arrangements, (ii) at the direction of the Fund, (iii) as required by law or (iv) subject to (i) above, as permitted by law. X.X. Xxxxxx represents that it has in place and shall maintain physical, electronic, and procedural safeguards reasonably designed to protect the security, confidentiality and integrity of, and to prevent unauthorized access to or use of records and information related to consumers or customers of the Fund. X.X. Xxxxxx warrants that it shall not disclose such confidential information to any person or entity as permitted in the previous sentence unless such person or entity has agreed to keep such information confidential. The Fund represents to X.X. Xxxxxx that it has adopted a Statement of its privacy policies and practices as required by Regulation S-P and agrees to provide X.X. Xxxxxx with a copy of that statement annually.
15. Binding Effect; Assignment. This Agreement shall be binding upon and inure to the benefit of the parties and their legal successors and representatives. X.X. Xxxxxx shall not have the right to delegate or assign any of its material obligations or rights under this Agreement without the prior written consent of the Fund, which consent shall not be unreasonably withheld; provided, however, that no such consent shall be required in the event of an assignment of this Agreement: (a) to any parent, subsidiary or corporate affiliate of X.X. Xxxxxx; provided that X.X. Xxxxxx remains primarily liable hereunder; or (b) as result of: (i) the merger or consolidation of X.X. Xxxxxx with or into any other entity: or (ii) the sale of all or substantially all of X.X. Xxxxxx’x assets.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their officers designated below as of the date first written above.
Kiewit Investment Fund LLLP | ||||||
By: | ||||||
Name: | ||||||
Title: | ||||||
X.X. Xxxxxx Investor Services Co. | ||||||
By: | ||||||
Name: | ||||||
Title: |
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SCHEDULE B
GENERAL DESCRIPTION OF SERVICES
X.X. Xxxxxx’x services are designed and intended to address the Fund’s routine financial and tax reporting, portfolio compliance and general administration needs. X.X. Xxxxxx will work closely with the Fund’s experts, such as its public accountants and legal counsel, with respect to these services.
Portfolio Accounting, Administration and Performance Measurement Services
Standard/Automated Inputs
Real Time Trade Processing
Capital Processing
Expense Analysis and Processing
Portfolio Income Recognition
Corporate Actions Processing
Market Value Calculations utilizing automated price vendors
Standard/Automated Reporting & Deadlines
Unitized Value Calculation
Standard Unitized Value Delivery Timeframe (Based on market close)
Risk Reporting (e.g., Statistics, Past Due Income, etc.)
Daily Cash Reconciliation
Asset Reconciliation
1940 Act Compliance and Prospectus testing
Communication with Lead Advisor
External Audit, SAS 70 Co-ordination
Capital Call Correspondence
Generally Accepted Accounting Principles and Materiality Thresholds to Support a daily, weekly or monthly valuation
environment
Total Return Performance
B-1
Financial Reporting Services
Coordination, preparation and review of Annual financial statements including: | ||
Schedule of Investments | ||
Statement of Assets, Liabilities & Partner Capital | ||
Statement of Operations | ||
Statement of Changes in Partners’ Capital | ||
Financial Highlights ( Including Fund Level Performance ) | ||
Statement of Cash Flows | ||
Notes to Financial Statements | ||
Review of Financial Data in MD&A | ||
Preparation and review of line graphs and performance information. | ||
Creation, distribution and review of up to 3 production drafts | ||
Coordination, preparation and review of quarterly financial statements including: | ||
Schedule of Investments | ||
Statement of Assets, Liabilities & Partner Capital | ||
Statement of Operations | ||
Statement of Changes in Partners’ Capital |
B-2
Tax Services
Monthly preparation and review of book allocations under economic, full, partial or layering allocation methods. | ||
Allocation of all tax M-1 adjustments will be based on year-end capital balances. | ||
Maintenance of the following partner specific allocations: | ||
Built-in gains/losses for contributions in kind | ||
Side pockets and hot issues | ||
Preparation and review of the following: | ||
Annual partnership tax year-end provisions (includes all book/tax adjustments except those noted in the Additional Services and Fees section); | ||
Federal Form 1065 and up to five state tax returns (including filings by extended due dates); | ||
Schedule K-1 reporting for up to 1500 partners | ||
Calculation of foreign partner distributive share amounts subject to tax withholding | ||
Tax year-end majority interest test | ||
Facilitate partner level tax withholding payments and Form 1042 and Form 1042-S filings. | ||
Up to 25 hours of tax consultation and research per year per Fund Complex | ||
Non-unitized Capital Balance Reporting per partner | ||
Performance Fee Maintenance on Non Unitized Basis | ||
Review complex corporate actions | ||
REIT Tracking for limited activity | ||
Tax shelter compliance for limited activity: | ||
Work with client to identify possible tax shelters | ||
Prepare and review Form 8886 |
B-3
Regulatory Services
Disclosure filings (Form N-2)
• | Preparation of annual tender offer documents for repurchase of shares, subject to fund counsel review | |||
• | Prepare for filing forms N-Q, N-PX as may be applicable | |||
• | Review of annual disclosure updates contained in the annual and semi-annual reports | |||
• | If an N-2 filing must be made, it will have to be quoted on the basis of reviewing the labor needed to prepare the filing at that time |
Board of Directors — 4 to 5 meetings per year routine
• | Preparatory work (agendas, minutes, resolutions, etc.) | |||
• | Collect materials from other parties, combine into board books and distribute | |||
• | Attend board meetings, take minutes, coordinate trustee/advisor fee payments |
Compliance program/manual—service is to assist the Fund’s own Chief Compliance Officer
• | Compile fund’s compliance policies and procedures—complete review and revision once yearly | |||
• | Quarterly updates—as needed | |||
• | Assist CCO in compiling annual review and report for Board of Trustees |
Miscellaneous
• | SEC exams – coordinate response with counsel and advisor | |||
• | Review N-SAR, N-CSR, proxy materials, etc., and provide support and advice for JPMISC or fund’s administrative or other staff preparing materials | |||
• | General consulting |
Compliance Manual
• | One time initial preparation of compliance procedures, manual, checklists, etc. |
B-4
Transfer Agency Services
Transaction Processing | ||
Redemptions (once per year, 5% fund maximum tracking, pro-ration as necessary) | ||
Purchases (three times per year) | ||
Transfers | ||
Account maintenance | ||
Correspondence | ||
Call Center | ||
Partnership 800 line (hours to be determined) | ||
Fund liaison (Kiewit to provide contact) | ||
Financial Control | ||
Cash reconciliation | ||
Share reconciliation | ||
Money movements | ||
Fed wire release | ||
Annual distributions (in conjunction with Fund Accounting) | ||
On-line Access | ||
Voice Response Unit (inquiry only) | ||
Web access (Broker Browser, inquiry only) | ||
Statements | ||
Quarterly production and distribution |
B-5