THE ZWEIG TOTAL RETURN FUND, INC. ADMINISTRATION AGREEMENT
Exhibit K(1)
THE XXXXX TOTAL RETURN FUND, INC.
ADMINISTRATION AGREEMENT
ADMINISTRATION AGREEMENT
ADMINISTRATION AGREEMENT, dated
as of the 1st day of March, 1999 between THE XXXXX TOTAL
RETURN FUND, INC., a Maryland corporation (the “Fund”), and XXXXX/XXXXXX ADVISERS, a New York
general partnership (the “Administrator”).
W I T N E S S E T H
WHEREAS, the Fund is a closed-end management investment company registered under the
Investment Company Act of 1940, as amended (the “1940 Act”); and
WHEREAS, the Fund desires to avail itself of the facilities available to the Administrator with
respect to the administration of the Fund’s day to day corporate affairs, and the Administrator is
willing to furnish such administrative services to or for the benefit of the Fund on the terms and
conditions hereinafter set forth;
NOW, THEREFORE, the parties hereby agree as follows:
1. The Fund appoints the Administrator to administer its corporate affairs, subject to the overall
supervision of the Board of Directors of the Fund, for the period and on the terms set forth in
this Agreement. The Administrator accepts such appointment and agrees during such period to render
the services herein described and to assume the obligations set forth herein, for the compensation
herein provided.
2. (a) Subject to the supervision of the Board of Directors of the Fund, the Administrator
shall provide office facilities and personnel adequate to perform the following services at such
office facilities for the Fund:
(i) determine the net asset value per share of the Fund’s Common Stock ($.001 par value)
(the “Shares”) as of the close of trading on the New York Stock Exchange on each day the exchange
is open for trading, and make such net asset value available for purposes of publication in
accordance with the Fund’s policy, as adopted from time to time by the Fund’s Board of Directors;
(ii) maintain the books and records of the Fund required under Rule 31a-l(b)(2) under the
1940 Act;
(iii) assist in preparing and providing to the Fund’s accountants information necessary for
such accountants to prepare and file the Fund’s U.S. federal, state and local income tax returns;
(iv) assist in preparing the financial information for the Fund’s proxy statements and
quarterly and annual reports to shareholders;
(v) assist in preparing and providing to the Fund and its counsel information necessary for
the preparation of the Fund’s reports to the Securities and Exchange Commission;
(vi) respond to or refer to the Fund’s officers or transfer agent shareholder inquiries
relating to the Fund; and
(vii) authorize and permit any of the Administrator’s directors, officers and employees who may
be elected as directors or officers of the Fund to serve in the capacities in which they are
elected.
The performance of services described in clauses (i), (ii), (iii), (iv) and (v) is subject to the
Fund’s investment adviser furnishing, on behalf of the Fund, the Administrator with information on
a daily basis with respect to the Fund’s portfolio transactions and such other information as the
Administrator may reasonably request. All services to be furnished by the Administrator under this
Agreement may be furnished through any
medium selected by the Administrator.
2
(b) In connection with services rendered by the Administrator under this Agreement,
the Administrator will bear all of the following expenses:
(i) the salaries and expenses of all personnel of the Administrator, and
(ii)
all of the Administrator’s own office expenses incurred by the
Administrator in connection with the services to be provided to the Fund and set
forth in paragraph 2(a) hereof.
The Fund assumes and will pay all expenses other than those assumed by
the Administrator pursuant to this Agreement, including but not limited to the
expenses described below:
(a) the fees and expenses of the Fund’s investment adviser or expenses otherwise incurred by
the Fund in connection with the management of the Fund’s assets;
(b) the fees and expenses of Fund directors who are not affiliated persons of the
Administrator or the Fund’s investment adviser (including out-of-pocket expenses received for
attendance of board of directors’ meetings);
(c) the fees and expenses of the Fund’s custodian arising under the custody agreement or any
other agreement between the Fund and its custodian;
(d) the fees and expenses of the Fund’s transfer and dividend disbursing agent and registrar
(which may be the custodian) arising under the transfer agency agreement or any other agreement
with the Fund;
(e) the charges and expenses of legal counsel and independent accountants for the Fund;
(f) brokers’ commissions and any issue or transfer taxes chargeable to the Fund in connection with
its securities transactions;
(g) all taxes and corporate fees payable by the Fund to federal, state or other governmental
agencies;
3
(h) the fees of any trade association of which the Fund may be a member;
(i) the cost of stock certificates representing, and non-negotiable share deposit receipts
evidencing, the Fund’s Shares,
(j) all of the fees and expenses involved in registering and maintaining registrations of the
Fund and of its Shares with the Securities and Exchange Commission, and to the extent applicable
under state securities laws, including the preparation and printing of the Fund’s registration
statements and prospectuses for filing under federal and state securities laws for such purposes;
(k) the fees and expenses involved in obtaining and maintaining any stock exchange listings
of the Fund’s Shares;
(l) allocable communications expenses with respect to investor services (including, without
limitation, telephone, stationery and postage) and all expenses of stockholders’ and directors’
meetings and of preparing, printing and mailing reports to stockholders in the amount necessary for
distribution to the Fund’s stockholders; and
(m) insurance premiums and litigation, indemnification and other expenses not expressly
provided for herein or in the Fund’s investment advisory agreement.
3. As full compensation for the services performed and the facilities furnished by the
Administrator, the Fund shall pay the Administrator a fee at the annual rate of 0.13% of the
average daily net assets of the Fund during the previous month. This fee will be
computed daily and paid monthly.
If in any fiscal year the aggregate expenses of the Fund (including fees pursuant to this Agreement
and the Fund’s investment advisory agreement, but excluding interest, taxes, brokerage and, with
the prior written consent of the necessary state securities
4
commissions, extraordinary expenses) exceed the expense limitations of any state having
jurisdiction over the Fund, the Fund may deduct from the fees to be paid hereunder, or the
Administrator will bear, to the extent required by state law, that portion of such excess which
bears the same relation to the total of such excess as the Administrator’s fee hereunder bears to
the total fees otherwise payable for the fiscal year by the Fund, pursuant to this Agreement and
the investment advisory agreement between the Fund and its investment adviser. The Administrator’s
reimbursement obligation under this paragraph 3 is limited by the amount of fees received by it
under this Agreement. Such deduction or payment, if any, will be estimated weekly, and reconciled
and effected or paid, as the case may be, on a monthly basis.
4. The Administrator assumes no responsibility under this Agreement other than to render the
services called for hereunder, and specifically assumes no responsibilities for investment advice
or the investment or reinvestment of the Fund’s assets, or any other responsibilities not
specifically assumed herein.
5. The Administrator shall not be liable for any error of judgment or for any loss suffered by the
Fund in connection with any matter to which this Agreement relates, except a loss resulting from
its own willful misfeasance, bad faith or gross negligence in the performance of its duties or from
its reckless disregard of its obligations and duties under this Agreement.
6. The Administrator and the Fund each hereby represent and warrant, but only as to themselves,
that each has all requisite authority to enter into, execute, deliver and perform its obligations
under, this Agreement, and that this Agreement is legal, valid and binding, and enforceable in
accordance with its terms.
5
7. The Fund hereby covenants and agrees that it will:
(a) promptly advise the Administrator of all portfolio transactions made for the Fund on a daily
basis;
(b) provide the Administrator with any information it requires to furnish services pursuant to
this Agreement, in a timely fashion, and will provide any other information, in a timely fashion,
as the Administrator may reasonably request; and
(c) immediately notify the Administrator in the event of any material change in the condition,
operation or activities of the Fund.
8. Nothing in this Agreement shall limit or restrict the right of any director, officer or
employee of the Administrator who may also be a director, officer or employee of the Fund to engage
in any other business or to devote his time and attention in part to the management or other
aspects of any business, whether of a similar or a dissimilar nature, nor limit or restrict the
right of the Administrator to engage in any other business or to render services of any kind to any
other corporation, firm, individual or association.
9. This Agreement shall continue in effect for a period of two years from the date hereof and
thereafter shall continue in effect only so long as such continuance is specifically approved at
least annually by the Board of Directors (including a majority of the directors who are not
“interested persons” (as defined in the 1940 Act)) of the Fund or the Administrator; provided,
however, that this Agreement may be terminated by the Fund at any time, without the payment of any
penalty, by the Board of Directors of the Fund or by vote of a majority of the outstanding voting
securities (as such term is defined in the 0000 Xxx) of the Fund and may be terminated by the
Administrator at any time, without the payment of any penalty, in either case on not more than 90
days’ nor less than 60 days’ written notice to the other party. This Agreement shall terminate
automatically in the event of its assignment (as such term is defined in the 1940 Act).
6
10. During the term of this Agreement, the Fund shall furnish the Administrator, at its office at
000 Xxxxx Xxxxxx, Xxx Xxxx, Xxx Xxxx, 00000, or such other place as the Administrator may designate
in writing, with all prospectuses, proxy statements, reports to stockholders, sales literature, or
other material prepared for distribution to stockholders of the Fund or the public, that refer in
any way to the Administrator, prior to the public dissemination or use thereof, and shall not use
such material if the Administrator reasonably objects in writing within five business days after
the receipt thereof or at such other time as may be mutually agreed upon. In the event of
termination of this Agreement, the Fund will continue to furnish to the Administrator copies of any
of the above-mentioned materials which refer in any way to the Administrator. The Fund shall
furnish or otherwise make available to the Administrator such other information relating to the
business affairs of the Fund as the Administrator at any time, and from time to time, reasonably
requests in order to discharge its obligations hereunder.
11. This Agreement may be amended or modified, but only by mutual written consent.
12. It is understood that the Administrator is an independent contractor and not an employee or
agent of the Fund and shall, unless otherwise expressly provided or authorized, have no authority
to act for or represent the Fund in any way or otherwise be deemed an agent of the Fund.
13. Any notice or other communication required to be given pursuant to this Agreement shall be
deemed duly given if delivered or mailed by certified or registered mail, postage prepaid, (a) to
the Administrator at 000 Xxxxx Xxxxxx, Xxx Xxxx, Xxx Xxxx 00000, Attention: Fund Services; or (b)
to the Fund at 000 Xxxxx Xxxxxx, Xxx Xxxx, Xxx
0
Xxxx 00000, Attention: President with a copy to Xxxxxx X. Xxxxx, Esq. of Rosenman & Colin
LLP, 000 Xxxxxxx Xxxxxx, Xxx Xxxx, Xxx Xxxx 00000.
14. This Agreement contains the entire agreement between the parties hereto and supersedes all
prior agreements, understandings and arrangement with respect to the subject matter hereof.
15. This Agreement shall be governed by and construed in accordance with the laws of the State of
New York.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their officers
designated below as of the day and year first above written.
THE XXXXX TOTAL RETURN FUND, INC. | ||||||
By: | /s/ | |||||
President | ||||||
XXXXX/XXXXXX ADVISERS | ||||||
By: | /s/ | |||||
President |
8