PROFESSIONALLY MANAGED PORTFOLIOS TRANSFER AGENCY SERVICES AGREEMENT FOR THE JORDAN OPPORTUNITY FUND
FOR
THE JORDAN OPPORTUNITY FUND
TABLE
OF CONTENTS
SECTION 1
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DEFINED
TERMS; APPOINTMENT; DELIVERY OF DOCUMENTS
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1
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SECTION 2
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DUTIES
OF ATLANTIC AND THE TRUST
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5
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SECTION 2A
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CONTRACT
MANAGEMENT
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8
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SECTION 3
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STANDARD
OF CARE; INDEMNIFICATION; RELIANCE; AND LIABILITY
LIMITATIONS
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9
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SECTION 4
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COMPENSATION
AND EXPENSES
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12
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SECTION 5
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EFFECTIVENESS,
DURATION, TERMINATIN AND ASSIGNMENT
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13
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SECTION 6
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ADDITIONAL
FUNDS
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16
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SECTION 7
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RECORDKEEPING;
PROPRIETARY INFORMATION; CONFIDENTIALITY
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16
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SECTION 8
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PREPRESENTATIONS
AND WARRANTIES
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18
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SECTION 9
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FORCE
MAJEURE
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19
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SECTION 10
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ACTIVITIES
OF ATLANTIC
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19
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SECTION 11
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AUDIT
RIGHTS; COOPERATION WITH CHIEF COMPLIANCE OFFICER OTHER SERVICE PROVIDERS
AND INDEPENDENT ACCOUNTANTS
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19
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SECTION 12
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SERVICE
DAYS
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21
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SECTION 13
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LIMITATION
OF SHAREHOLDER AND TRUSTEE LIABILITY
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21
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SECTION 14
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TAXES
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22
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SECTION 15
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MISCELLANEOUS
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22
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APPENDIX A
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TRANSFER
AGENCY SERVICES
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X-0
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XXXXXXXX X
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DEPENDENCIES
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B-1
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APPENDIX C
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FORMS
OF CERTIFICATIONS
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C-1
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AGREEMENT dated as of the 1st
day of May, 2009, by and between Professionally Managed Portfolios, a
Massachusetts business trust, with its principal office and place of business at
000 Xxxx Xxxxxxxx Xxxxxx, Xxxxxxxxx, Xxxxxxxxx 00000 (the “Trust”), and
Atlantic Shareholder Services, LLC a Delaware limited liability company, with
its principal office and place of business at Three Xxxxx Xxxxx, Xxxxxxxx, Xxxxx
00000 (“Atlantic”)
WHEREAS, the Trust is
registered under the Investment Company Act of 1940, as amended (the “1940
Act”), as an open-end management investment company and may issue its shares of
beneficial interest, no par value (such shares issued solely with respect to the
Fund, the “Shares”), in separate series and classes;
WHEREAS, the Trust offers
shares in the Jordan Opportunity Fund (the “Fund”) as listed in the Fee Schedule
(as defined below) and the Trust may in the future offer shares of various
classes of the Fund (each a class together with all other classes subsequently
established by the Trust in the Fund being herein referred to as a “Class,” and
collectively as the “Classes”);
WHEREAS, the Trust desires
that Atlantic perform certain services for the Fund and Class, if any, thereof,
and Atlantic is willing to provide those services, on the terms and conditions
set forth in this Agreement; and
WHEREAS, the Trust and
Atlantic acknowledge that this is a short-term Agreement to accommodate a smooth
and seamless transfer of records from Atlantic to U.S. Bancorp Fund Services,
LLC (the “De-conversion”), the Fund’s newly-designated transfer agent, effective
upon the completion of the De-conversion process;
NOW THEREFORE, for and in
consideration of the mutual covenants and agreements contained herein, the Trust
on its behalf and on behalf of the Fund and Atlantic hereby agree as
follows:
SECTION 1. DEFINED TERMS;
APPOINTMENT; DELIVERY OF DOCUMENTS
(a) As
used in this Agreement, the following terms have the following
meanings:
“1940
Act” has the meaning set forth in the preamble hereto.
“38a-1
Compliance Program” has the meaning set forth in Section 1(b).
“38a-1
Manuals” shall have the meaning set forth in Section 11(b).
“Adviser”
has the meaning set forth in Section 2(b).
“Affiliate”
means, with respect to any Person, any other Person that is controlled by,
controls, or is under common control with such Person; for purposes hereof,
“control” of a Person means (i) ownership of, or possession of the right to
vote, more than 25% of the outstanding voting equity of that Person or (ii) the
right to control the appointment of the board of directors, management or
executive officers of that Person.
“Affiliated”
mean the relationship of being an Affiliate to another person.
“Agreement” means this Agreement and
any appendices and schedules attached hereto, in each case as any of them may be
amended from time to time.
“AML Compliance Officer” has the
meaning set forth in Section 4.1 of Appendix A.
“Atlantic” has the meaning set forth in
the preamble hereto and includes successors-in-interest.
“Atlantic Indemnitees” has the meaning
set forth in Section 3(b).
“Atlantic Processes” has the meaning
set forth in Section 2(e).
“Authorized Person(s)” has the meaning
set forth in Section 2(d).
“Board” has the meaning set forth in
Section 2(a).
“CCO” has the meaning set forth in
Section 2(g).
“Change Control Process” has the
meaning set forth in Section 2(c).
“Class” and “Classes” have the meaning
set forth in the preamble hereto.
“Contract Manager” has the meaning set
forth in Section 2A(a).
“Dependencies” has the meaning set
forth in Section 2(d).
“Dependencies Schedule” has the meaning
set forth in Section 2(d).
“Disclosing Party” has the meaning set
forth in Section 7(f).
“Effective Date” has the meaning set
forth in Section 5(a).
“Executive Officers” has the meaning
set forth in Section 2(a).
“Existing Adviser” has the meaning set
forth in Section 5(f).
“Fee Schedule” has the meaning set
forth in Section 4(a).
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”Fund” has the meaning set forth in the
preamble hereto.
“Fund Intermediaries” has the meaning
set forth in Section 2(d).
“Governing Body” means, for any entity,
the Person or body of Persons governing the operations of the entity (for
example, if the entity is a corporation, its board of directors).
“Governmental Authority” has the
meaning set forth in Section 2(d).
“Instruction” means any oral and
written notice or statement directing action or inaction, including any such
notice or statement transmitted to Atlantic (i) in electronic format by
machine-readable input, electronic mail, CRT data entry or other similar means,
or (ii) in person or by telephone, telecopy, vocal telegram or similar
means.
“Intellectual Property Rights” means:
(i) trademarks, service marks, brand names, certification marks, trade dress,
trade names and other indications of origin, and the goodwill associated with
the foregoing; (ii) inventions, discoveries and improvements, whether patentable
or not; (iii) patents, applications for patents, inventors’ certificates and
invention disclosures; (iv) non-public information, ideas, trade secrets and
confidential information and rights to limit the use or disclosure thereof by
any person; (v) copyrightable works, including writings, databases, computer
software programs and documentation; (vi) copyrights and mask works; (vii) any
similar intellectual property or proprietary rights; and (viii) any claims or
causes of action arising out of or related to any infringement or
misappropriation of any of the foregoing; in each case, including all
registrations, applications for registration, applications, renewals,
extensions, and reissues, of or for any of the foregoing and in any
jurisdiction.
“Law” has the meaning set forth in
Section 2(d).
“Non-Discretionary Subcontractors” has
the meaning set forth in Section 2(d).
“Organic Documents” has the meaning set
forth in Section 1(b).
“Parties” means the Trust and
Atlantic.
“Person” means any natural person or
incorporated or unincorporated entity.
“Plan” has the meaning set forth in
Section 1(b).
“Policies and Procedures” has the
meaning set forth in Section 1(c).
“Principal Executive Officer (or
“PEO”)” has the meaning set forth in Section 2(a).
“Principal Financial Officer (or
“PFO”)” has the meaning set forth in Section 2(a).
“Proprietary Information” has the
meaning set forth in Section 7(e).
-3-
“Prospectus” has the meaning set forth
in Section 1(b).
“Receiving Party” has the meaning set
forth in Section 7(f).
“Registration Statement” has the
meaning set forth in Section 1(b).
“Reviews” has the meaning set forth in
Section 11(c).
“SEC” means the United States
Securities and Exchange Commission and any successor governmental
authority.
“Securities Act” means the Securities
Act of 1933, as amended.
“Service Change” has the meaning set
forth in Section 2(c).
“Service Change Plan” has the meaning
set forth in Section 2(c).
“Services” means the services set forth
in Section
2(b).
“Services Operations” has the meaning
set forth in Section 11(b).
“Shares” has the meaning set forth in
the preamble hereto.
“Standard of Care” has the meaning set
forth in Section 3(a).
“Termination Payment Amount” has the
meaning set forth in Section 5(e).
“Third Party Contract” means a contract
or other understanding or agreement (other than this Agreement) between or among
(i) the Trust and (ii) a third party service provider to the Trust pursuant to
which such third party is obligated to take or refrain from taking actions that
are necessary or useful for the orderly and timely delivery of the Services,
including contracts or understandings with (A) Advisers, (B) principal
underwriters, (C) Persons acting as PEO, PFO or CCO and their respective
employers, (D) Fund Intermediaries, and (E) Non-Discretionary
Subcontractors.
“Third Party Service Provider” means
any Person that provides services to the Trust under a Third Party
Contract.
“Trust” has the meaning set forth in
the preamble hereto.
“Trust Counsel” has the meaning set
forth in Section 2(g).
“Trust Records” has the meaning set
forth in Section 7(a).
Other
capitalized terms used but not defined in this Section 1(a) shall have the
meanings set forth in this Agreement.
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(b) The
Trust hereby appoints Atlantic, and Atlantic hereby agrees, to act or to cause
an Affiliate to act for the Trust and for the Fund for the period and on the
terms set forth in this Agreement as transfer agent for the authorized and
issued Shares, including dividend disbursing agent and agent in connection with
any accumulation plan, open-account plan, periodic investment plan, periodic
withdrawal program or similar plan or programs provided to the registered owners
of Shares (“Shareholders”) and set out in the currently effective prospectus and
statement of additional information of the Fund (collectively, as currently in
effect and as amended or supplemented, the “Prospectus”). As the
context may require (including in relation to the delivery of the Services and
information, and compliance with recordkeeping requirements), references herein
to Atlantic include Atlantic and such Affiliates to which Atlantic may from time
to time subcontract the performance of the Services or any portion thereof
pursuant to Section 5(h) of this Agreement. Pursuant and subject to the
provisions of this Agreement, including Section 5(h) hereof, Atlantic shall be
fully responsible to the Trust for the acts and omissions of any such
subcontractor as Atlantic is for its own acts and omissions under this
Agreement.
(c) In
connection therewith, the Trust has delivered to Atlantic or Atlantic has
received copies of (i) the Trust’s Trust Instrument and Bylaws (collectively, as
amended from time to time, “Organic Documents”), (ii) the Trust’s Registration
Statement and all amendments thereto filed with the U.S. Securities and Exchange
Commission (“SEC”) pursuant to the Securities Act of 1933, as amended (the
“Securities Act”), or the 1940 Act (the “Registration Statement”), (iii) the
current Prospectus for the Fund, (iv) each current plan of distribution or
similar document adopted by the Trust under Rule 12b-1 under the 1940 Act
(“Plan”) and each current shareholder service plan or similar document adopted
by the Trust (“Service Plan”), (v) all policies and procedures adopted by the
Trust with respect to the Fund (e.g., repurchase agreement procedures)
(“Policies and Procedures”) and (vi) the Trust’s current compliance program
adopted under Rule 38a-1 under the 1940 Act (the “38a-1 Compliance Program”),
and shall promptly furnish Atlantic with all amendments of or supplements to the
foregoing.
SECTION 2. DUTIES OF
ATLANTIC AND THE TRUST
(a) Subject
to the direction and control of the Board of Trustees of the Trust (the “Board”)
and as detailed in this Agreement, Atlantic shall manage, coordinate and report
to the Board and, subject and pursuant to Section 11 of this Agreement, to the
principal executive officer (“PEO”) and the principal financial officer (“PFO”)
of the Trust (the “Executive Officers”) regarding the (i) Services and (ii) such
other matters related to the services provided to the Trust by an Affiliate of
Atlantic as may be specifically set forth in this Agreement.
(b) With
respect to the Trust or the Fund, as applicable, and subject to the terms and
conditions of this Agreement, Atlantic shall provide the services set forth in
Appendix A (the “Services”) Atlantic shall provide such other services and
assistance relating to the affairs of the Trust or the investment adviser to the
Fund (the “Adviser”) as the Trust may, from time to time, reasonably request
pursuant to mutually acceptable compensation agreements.
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(c) Atlantic
shall reasonably cooperate with the Trust to accommodate non-material changes
and adjustments to the Service; the Trust recognizes that isolated requests for
changes or adjustments, when combined with other such requests, may in the
aggregate have a material effect. If (i) the Trust requests (A) the
addition of a new service, or (B) any material change or adjustment to any
Service, or (ii) in the event that the Trust materially amends its Policies and
Procedures or 38a-1 Compliance Program or there is a material change in Law (as
defined below) related to or affecting any Service (collectively, a “Service
Change”), the parties shall cooperate with one another to implement such
addition, change or adjustment in a manner that minimizes any material adverse
effect on the Trust. The parties shall mutually determine the date on
which such Service Change shall take place, and develop a written plan to
implement such Service Change (a “Service Change Plan”), as well as any
implementation or additional fees and expenses that may be required to effect
such Service Change. Each Service Change Plan will include applicable
obligations for each party and will specify (A) actions to be taken by parties
to Third Party Contracts, and (B) an effective date for the completion of the
Service Change Plan. Notwithstanding the foregoing, Atlantic shall
have no obligation to effect any Service Change unless and until it has agreed
to do so in writing. Any Service Change made by the parties shall
become part of the Services for all purposes under this Agreement
thereafter. For purposes of this Agreement, the foregoing shall be
the “Change Control Process.”
(d) In
addition to the limitation of liability set forth in Section 3 of this
Agreement, Atlantic shall not be liable to the Trust or any other person for any
failure to provide the Service in the following circumstances, but only for so
long as such circumstances continue (and for a reasonable period thereafter
taking into account the impact that such an occurrence has on Atlantic’s ability
to comply with its obligations under this Agreement):
(i)
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if
any relevant Dependencies (as defined in Appendix B, hereinafter the
“Dependencies Schedule”) upon which performance of the relevant Service
depends are not met and the failure to meet any such Dependencies was not
a result of delay, or failure to provide information or take action, by
Atlantic required to be provided or taken under this Agreement; provided that
Atlantic shall not be exculpated pursuant to this Section 1(d) for any
such failure to perform a Service caused solely and directly by a breach
by Atlantic of its standard of care as set forth in the
Agreement;
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(ii)
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if
the failure to perform the Services is at the request or with the consent
of the Trust or an Authorized
Person;
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(iii)
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if
the failure to perform the Services results from incorrect or corrupted
information provided by (A) any Third Party Service Provider, including,
without limitation, any Adviser, the principal underwriter for a Fund,
brokers or other intermediaries through which a Fund’s shares may be sold
or distributed (“Fund Intermediaries”) and any other current or
predecessor service providers to the Trust or (B) valuation or market
information providers, pricing services, couriers, software houses,
custodians, clearing systems or depositories, provided, that
(1) if any such person described in clauses (A) or (B) above is chosen by
Atlantic and the selection of such a person is reasonable and (2) in any
event, persons shall be deemed reasonable if they are selected or retained
at the direction of the Trust or an Authorized Person (“Non-Discretionary
Subcontractors”) or with the consent of the Trust or an Authorized Person;
and/or
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(iv)
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if
any Law to which Atlantic or any third party is subject prevents or limits
the performance of the duties and obligations of Atlantic, and, if such
Law affects Atlantic, Atlantic has notified the Trust or an Authorized
Person.
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Notwithstanding
the foregoing, Atlantic shall nevertheless use reasonable efforts to provide the
Services while any of the circumstances specified in this Section 2(d)
above subsist, provided that
Atlantic shall not be required to incur any additional costs in doing so (other
than costs that it would have had to incur in the ordinary course of providing
the Services, assuming such circumstances had not so occurred). If,
despite the foregoing, Atlantic incurs any such additional costs in endeavoring
to supply the Services, Atlantic shall promptly notify an Authorized Person, and
the Trust shall reimburse those costs to Atlantic to the extent that they have
been reasonably incurred (and Atlantic used reasonable efforts to mitigate such
costs) or they have been agreed in advance between the parties. For
purposes of this Agreement, (i) the capitalized term “Law” means any statutes,
rules and regulations of any Governmental Authority and applicable judicial or
regulatory interpretations thereof, (ii) “Governmental Authority” means any
court, government department, central bank, commission, board, bureau, agency,
securities or futures industry associations or other regulatory,
self-regulatory, administrative, judicial, executive, legislative or
governmental entity in any country or jurisdiction and (iii) “Authorized Person”
means any Executive Officer or the Board or any committee thereof.
(e) Nothing
contained herein shall be construed to require Atlantic to perform any service
that could cause Atlantic to be deemed an investment adviser for purposes of the
1940 Act or the Investment Advisers Act of 1940, as amended, or that could cause
a Fund to act in contravention of the Prospectus or any provision of the 1940
Act. The Trust acknowledges and agrees that (i) the summaries of the
Services set out in Appendix A are
intended to define the scope of the Services to be provided; and (ii) subject to
the Board’s right to audit the efficacy of the Atlantic Processes in connection
with discharging the Board’s obligations under Rule 38a-1 and pursuant to
Section 11 of this Agreement, the procedures, features, functionalities, systems
and/or facilities (“Atlantic Processes”) that support the provision of the
Services by Atlantic or any Affiliated subcontractor shall be a matter for the
sole discretion of Atlantic. Except as otherwise specifically
provided in Appendix
A with respect to the Services, the Trust assumes all responsibility for
ensuring that the Trust complies in all material respects with all applicable
requirements of the Securities Act, the 1940 Act and any other Laws applicable
to the Trust.
(f) Atlantic
shall perform the Services (i) in material compliance with Laws applicable to
Atlantic and (ii) subject to the terms of this Agreement, in observance of the
Policies and Procedures and the 38a-1 Compliance Program.
(g) Atlantic
shall (i) promptly notify the Trust’s chief compliance officer (“CCO”) and its
legal counsel (“Trust Counsel”) of any material violation of Law known to
Atlantic by the Trust or the Fund and (ii) at each meeting of the Board and at
such other times as determined appropriate by Atlantic, notify the Board of any
other violation of Law by Atlantic or a Third Party Service Provider affecting
the Trust of which Atlantic becomes aware in providing the Services, including
as a result of information generated by Atlantic, detected through Atlantic’s
internal or external audit procedures or provided to Atlantic by other service
providers to the Trust or any Atlantic subcontractor. In addition,
the CCO will receive reports pursuant to Section 11 of this
Agreement.
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SECTION
2A. CONTRACT MANAGEMENT
(a) Atlantic
will appoint one individual with sufficient seniority, experience and authority
to oversee Atlantic’s performance under this Agreement (the Atlantic “Contract
Manager”) and, for periods when any Contract Manager is absent due to illness or
vacation, a deputy for him or her, who will be the primary point of contact for
the Executive Officers. One of the Trust’s PEO, PFO, or such other
Person designated by the Board from time to time, shall be the Trust’s “Contract
Manager”. The Contract Managers for each Party shall be responsible
for the overall management of this Agreement. Subject to and as
contemplated by this Agreement (including specifically Section 11), the Contract
Managers or their deputies will have the authority and be given the primary
responsibility to:
(i) oversee
matters relating to their respective appointing Party that are set out in this
Agreement;
(ii) represent
the appointing Party in relation to this Agreement and make or communicate
management decisions by or on behalf of the appointing Party on day-to-day
issues;
(iii) on behalf
of the appointing Party and in relation to this Agreement, receive and respond
to, and deliver, (A) requests for information and reports and (B) notices and
communications, excepting for Instructions and as otherwise specifically
provided in this Agreement.
(iv) monitor
the appointing Party’s compliance with its obligations under this
Agreement;
(v) review
the performance of the Services;
(vi) conduct
preliminary discussions concerning new, or changes to existing Services,
including a determination of whether any such change or addition requires or
does not require a Service Change before implementation;
(b) Each
Party shall notify the other Party promptly of any planned change of its
Contract Manager or any deputy to the Contract Manager.
(c) Each
Party shall cause its Contract Managers to attend:
(i) a
quarterly meeting (or as otherwise agreed by the Contract Managers) at which
Atlantic’s performance of the Services shall be reviewed; and
(ii) a
periodic meeting (as agreed by such persons) at which strategic review and
planning issues in relation to the Services are discussed.
-8-
Each
Party shall provide its Contract Manager with such information and documentation
as may be reasonably necessary for the Contract Manager to carry out its
functions. The Contract Managers shall agree on the form and content
of the minutes of each such meeting or any other report relating to the
foregoing and the Services (i) that may be requested by the Board or (ii) to be
delivered to the Board.
SECTION 3. STANDARD OF CARE;
INDEMNIFICATION; RELIANCE; AND LIABILITY LIMITATIONS
(a) Atlantic
shall be under no duty to take any action except as specifically set forth
herein or as may be specifically agreed to by Atlantic in
writing. Atlantic shall use commercially reasonable judgment and
efforts in rendering the Services, provided, however, that notwithstanding the
foregoing or any other provision of this Agreement to the contrary, Atlantic
shall not be liable to the Trust, any Shareholders or any other person for any
action or inaction of Atlantic relating to any event whatsoever in the absence
of bad faith, willful misfeasance or negligence in the performance of Atlantic’s
duties or obligations under this Agreement or Atlantic’s reckless disregard of
its duties and obligations under this Agreement (the “Standard of
Care”).
(b) The
Trust agrees to indemnify and hold harmless Atlantic, its employees, agents,
subcontractors, directors, officers and managers and any person who controls
Atlantic within the meaning of section 15 of the Securities Act or section 20 of
the Securities Exchange Act of 1934, as amended, (“Atlantic Indemnitees”)
against and from any and all claims, demands, actions, suits, judgments,
liabilities, losses, damages, costs, charges, reasonable counsel fees and other
expenses of every nature and character arising out of or in any way related to a
claim from a third party and arising directly out of (A) Atlantic’s actions
taken or failures to act with respect to a Fund or (B) incident to the delivery
of the Services, except those actions or failures to act for which Atlantic
would be liable under Section 3(a).
(c) Atlantic
agrees to indemnify and hold harmless the Trust, its employees, agents, trustees
and officers against and from any and all claims, demands, actions, suits,
judgments, liabilities, losses, damages, costs, charges, reasonable counsel fees
and other expenses of every nature and character arising out or in any way
related to a claim from a third party and arising directly out of (A) Atlantic’s
actions taken or failures to act with respect to a Fund or (B) incident to the
delivery of the Services for which Atlantic would be liable under Section
3(a).
(d) An
Atlantic Indemnitee shall not be liable for any action taken or failure to act
in good faith reliance upon:
(i)
the
advice of the Trust or of its counsel, and upon statements of accountants,
brokers and other persons reasonably believed in good faith by Atlantic to be
expert in the matters upon which they are consulted;
(ii)
any
oral instruction which it receives and which it reasonably believes in good
faith was transmitted by the person or persons authorized by the Board to give
such oral instruction. Atlantic shall have no duty or obligation to
make any inquiry or effort of certification of such oral
instruction;
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(iii)
any
written instruction or certified copy of any resolution of the Board, and
Atlantic may rely upon the genuineness of any such document or copy thereof
reasonably believed in good faith by Atlantic to have been validly executed;
or
(iv)
any
signature, instruction, request, letter of transmittal, certificate, opinion of
counsel, statement, instrument, report, notice, consent, order, or other
document reasonably believed in good faith by Atlantic to be genuine and to have
been signed or presented by the Trust or other proper party or
parties;
(v)
any share certificates which are reasonably believed to bear the proper
manual or facsimile signatures of the officers of the Trust, and the proper
countersignature of any former transfer agent or former registrar or of a
co-transfer agent or co-registrar of the Trust;
(vi) any
electronic instructions from the Trust in conformity with security procedures
established by Atlantic from time to time in order to (x) effect the transfer or
movement of cash or Shares or (y) transmit Shareholder information or other
information.
(e) In
order that the indemnification provisions contained in this Section shall apply,
upon the assertion of a claim for which either party may be required to
indemnify the other, the party seeking indemnification shall promptly notify the
other party of such assertion, and shall keep the other party advised with
respect to all developments concerning such claim. The party who may
be required to indemnify shall have the option to participate with the party
seeking indemnification in the defense of such claim or to defend against said
claim in its own name or in the name of the other party. The party
seeking indemnification shall in no case confess any claim or make any
compromise in any case in which the other party may be required to indemnify it
except with the other party’s prior written consent.
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(f) Notwithstanding
any other provision of this Agreement to the contrary, neither party to this
Agreement shall be liable to the other party or any indemnitee for any indirect,
special or consequential damages in relation to the subject matter of this
Agreement or under any provision of this Agreement, even if advised of the
possibility of the same.
SECTION 4. COMPENSATION AND
EXPENSES
(a) In
consideration of the Services provided by Atlantic pursuant to this Agreement,
the Trust shall pay Atlantic, with respect to the Fund, the fees set forth in a
separate document agreed to from time to time by the Parties (the “Fee
Schedule”). These fees shall be accrued by the Trust daily and shall
be payable monthly in arrears on the fifteenth business day of each calendar
month for services performed under this Agreement during the prior calendar
month. Reimbursement shall be payable monthly in arrears on the
fifteenth business day of each calendar month for services performed under this
Agreement during the prior calendar month.
If fees begin to accrue in the middle
of a month or if this Agreement terminates before the end of any month, all fees
for the period from that date to the end of that month or from the beginning of
that month to the date of termination, as the case may be, shall be prorated
according to the proportion that the period bears to the full month in which the
effectiveness or termination occurs. Upon the termination of this
Agreement with respect to the Fund, the Trust shall pay to Atlantic such
compensation for Services provided through the effective date of the termination
within 15 days after the effective date of termination.
(b) Notwithstanding
anything in this Agreement to the contrary, Atlantic and its affiliated persons
may receive compensation or reimbursement from the Trust with respect to
(i) the provision of services not covered by this Agreement on behalf of
the Fund in accordance with any Plan or Service Plan, (ii) the provision of
shareholder support or other services not covered by this Agreement, and (iii)
service as a trustee of the Trust.
(c) In
connection with the services provided by Atlantic pursuant to this Agreement,
the Trust, on behalf of the Fund, agrees to reimburse Atlantic for the expenses
set forth in the Fee Schedule. In addition, the Trust, on behalf of
the applicable Fund, shall reimburse Atlantic for all expenses and employee time
(at 150% of salary) attributable to any review, outside of routine and normal
periodic reviews or other reviews provided for under this Agreement, of the
Trust’s accounts and records by the Trust’s independent accountants or any
regulatory body of which the Trust is first notified and that are not
attributable to any negligent action or inaction of Atlantic or any custodian
that was (as of the relevant time period) an Affiliate of Atlantic.
(d) Atlantic
may, with respect to questions of law relating to its services hereunder, apply
to and obtain the advice and opinion of counsel to the Trust or counsel to
Atlantic. The costs of any such advice or opinion of counsel to the
Trust shall be borne by the Trust, and Atlantic shall notify the Trust of any
such advice and shall cooperate with the Trust to ensure that such costs are
reasonable.
-11-
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SECTION
5. EFFECTIVENESS, DURATION, TERMINATION AND
ASSIGNMENT
|
(a) This
Agreement shall become effective as between Atlantic and the Trust on the date
first above written (“Effective Date”). This Agreement shall have a
term of not more than 78 days from the Effective Date and shall thereafter
continue for additional periods, in the event that the De-conversion of Services
to the Fund’s newly-designated service provider, as contemplated in the preamble
to this Agreement, has not been completed. For purposes hereof, a “period” shall
be fifteen calendar days. This Agreement shall become effective with
respect to the Fund on the Effective Date. Upon effectiveness of this
Agreement, it shall supersede all previous agreements between the parties hereto
covering the subject matter hereof insofar as such Agreement may have been
deemed to relate to the Trust or the Fund; provided that the fees and liability
and indemnification agreement provisions applicable to services provided and
acts or failure to act before the Effective Date shall be the agreement
provisions in effect at the time under the Prior Agreements.
(b) This
Agreement shall continue in effect until terminated in its
entirety.
(c) This
Agreement may be terminated in its entirety without the payment of any
penalty:
|
(i)
|
with
or without cause, at any time, by either party on the date specified in a
written notice to the other party provided not less than ten (10) days
prior to the termination date specified in the notice, which termination
date shall be no earlier than five (days) prior to the end of
the then current period if both parties agree that the De-conversion
process is complete; and provided that in the event Atlantic gives notice
of termination, the Board may delay the termination for up to 30 days upon
written notice to Atlantic and a finding that doing so is in the best
interest of shareholders of the Fund;
and
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(ii)
|
for
cause at any time by the non-breaching party on at least ten (10) days’
written notice thereof to the other party, if the other party has
materially breached any of its obligations hereunder including, with
respect to Atlantic, the failure by Atlantic to act consistently with the
standard of care set forth in Section 3(a); provided, however, that
(i) the termination notice shall describe the breach, and (ii) no such
termination shall be effective if, with respect to any breach that is
capable of being cured prior to the date set forth in the termination
notice, the breaching party has cured such breach to the reasonable
satisfaction of the non-breaching
party.
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(d) Upon
notice of termination by either party of this Agreement, in its entirety or with
respect to the Fund or any Service provided to the Fund, Atlantic shall promptly
transfer to any successor service providers the original or copies of all books
and records maintained by Atlantic under this Agreement including, in the case
of records maintained on computer systems, copies of such records in
commercially reasonable, machine-readable form, and shall cooperate with, and
provide reasonable assistance to, the successor service provider(s) in the
establishment of the books and records necessary to carry out the successor
service providers’ responsibilities. Should the Trust exercise its
right to terminate this Agreement, the Trust shall reimburse Atlantic for
Atlantic’s reasonable costs associated with the copying and movement of records
and material to any successor person and providing assistance to any successor
person in the establishment of the accounts and records necessary to carry out
the successor’s responsibilities (“termination costs”); provided, however, that,
notwithstanding anything herein to the contrary, the Trust shall have no
obligation to reimburse Atlantic for its costs if the Trust terminates this
Agreement pursuant to clause (ii) of subsection (c) above or if Atlantic
terminates this Agreement pursuant to clause (i) of subsection (c)
above.
-12-
(e) Reserved.
(f) The
provisions of Sections 3, 4, 5, 7, 13 and 15 shall survive any termination of
this Agreement.
(g) Except
as otherwise provided in this Agreement, neither this Agreement nor any rights
or obligations under this Agreement may be assigned by any party without the
written consent of the other party. This Agreement shall inure to the
benefit of and be binding upon the parties and their respective permitted
successors and assigns. Subject to prior notice to the Trust,
Atlantic may, without further consent on the part of the Trust, (i) assign this
agreement to any Affiliate of Atlantic or (ii) subcontract for the performance
hereof with any entity, including an Affiliate of Atlantic; provided however, that
Atlantic shall be as fully responsible to the Trust for the acts and omissions
of any assignee or subcontractor as Atlantic is for its own acts and omissions
under this Agreement and that no such assignment or subcontract will increase
the compensation payable by the Trust to Atlantic under this Agreement for the
Services. Notwithstanding the foregoing, (A) Atlantic shall not be
liable for the acts or omissions of (i) any Non-Discretionary Subcontractors or
(ii) any assignee provided that the Trust has consented to such
assignment.
SECTION 6. ADDITIONAL FUNDS
OR CLASSES OF SHARES
In the event that the Trust establishes
one or more classes of Shares of the Fund after the effectiveness of this
Agreement, each such class of Shares shall become a class of Shares of the Fund
(if applicable), under this Agreement and shall be added to the Fee
Schedule.
SECTION
7. RECORDKEEPING; PROPRIETARY INFORMATION;
CONFIDENTIALITY
(a) Atlantic
shall prepare and maintain on behalf of the Trust the books and records detailed
in the Appendices and such other records as are agreed from time to time in
writing by Atlantic and the Trust (the “Trust Records”). The books
and records maintained by Atlantic shall be prepared, maintained and, subject to
Section 7(d) below, preserved by Atlantic in such form, for such periods and in
such locations as may be required by the Laws applicable to the Trust,
including, without limitation, Section 31 of the 1940 Act, as
amended. The Trust Records in Atlantic’s possession shall be the
property of the Trust.
-13-
(b) Subject
to Atlantic’s then-current, reasonable confidentiality, security and data
protection procedures, the Trust and its authorized representatives and any
Governmental Authority with jurisdiction over the Trust shall have reasonable
access to the Trust Records at all times during Atlantic’s normal business
hours. Upon the reasonable advance request of the Trust, an
Authorized Person or the CCO, copies of Trust Records shall be provided by
Atlantic to the Trust or its authorized representatives, provided that the Trust
or the appropriate Fund shall pay Atlantic’s reasonable costs of copying the
Trust Records.
(c) If
Atlantic receives a request or demand from a third party, including a
Governmental Authority with jurisdiction over the Trust, to inspect any Trust
Records, Atlantic will endeavor to notify the Trust and to secure instructions
from the Trust or an authorized representative about such
inspection. Atlantic shall abide by such instructions for granting or
denying the inspection; provided, that
Atlantic may grant the inspection without instructions or in contravention of
instructions if Atlantic is advised by counsel to Atlantic or the Trust that
failure to do so is substantially likely to result in liability to Atlantic; and
provided, further, that in such
event, Atlantic shall endeavor promptly to advise the Trust of such contrary
advice, to the extent practicable in advance of any inspection.
(d) Upon
termination of this Agreement, Atlantic shall, subject to payment of all
undisputed amounts due to Atlantic hereunder and at the expense and direction of
the Trust, transfer to the Trust or any successor service provider all Trust
Records in the electronic or other medium in which such material is then
maintained by Atlantic.
(e) The
Trust acknowledges that the information provided by Atlantic pursuant to Section
11 of this Agreement, databases, computer programs, screen formats, report
formats, interactive design techniques, and documentation manuals maintained by
Atlantic on databases under the control and ownership of Atlantic or a third
party retained by Atlantic constitute copyrighted, trade secret, or other
proprietary information (collectively, “Proprietary Information”) of substantial
importance to Atlantic or the third party. The Trust agrees to treat
all Proprietary Information as proprietary to Atlantic and further agrees that
it shall (i) maintain as confidential any Proprietary Information and (ii) cause
its Authorized Persons and other officers, directors and representatives to
treat as confidential any Proprietary Information, and Atlantic may request and
shall receive from any such persons an executed acknowledgement by them of such
obligations.
(f) The
Trust and Atlantic (for purposes of Sections 7(f) and 7(g), each a “Receiving
Party”) agree to keep confidential all information disclosed by the other party
(for purposes of this Sections 7(f) and 7(g), each a “Disclosing Party”),
including, without limitation all forms and types of financial, business,
marketing, operations, technical, economic, engineering and personnel
information of the Disclosing Party, whether tangible or
intangible.
(g) Notwithstanding
any provision of this Agreement to the contrary, the Trust and Atlantic agree
that the following information shall not be deemed confidential information: (i)
information that was known to the Receiving Party before receipt thereof from or
on behalf of the Disclosing Party; (ii) information that is disclosed to the
Receiving Party by a third person who has a right to make such disclosure
without any obligation of confidentiality to the Party seeking to enforce its
rights under this Section; (iii) information that is or becomes generally known
in the trade without violation of this Agreement by the Receiving Party; or (iv)
information that is independently developed by the Receiving Party or its
employees or affiliates without reference to the Disclosing Party’s
information.
-14-
(h) Notwithstanding
any provision of this Agreement to the contrary, Atlantic may: (i) provide
information to Atlantic’s counsel and to persons engaged by Atlantic or the
Trust to provide Services; (ii) provide information consistent with operating
procedures that are customary with respect to the services in the industry;
(iii) identify the Trust as a client of Atlantic for Atlantic’s sales and
marketing purposes; and (iv) provide information as approved by the Trust or its
authorized representative.
(i) Atlantic
acknowledges that certain Shareholder information made available by the Trust to
Atlantic or otherwise maintained by Atlantic under this Agreement may be deemed
nonpublic personal information under the Xxxxx-Xxxxx-Xxxxxx Act and other
applicable privacy laws (collectively, “Privacy Laws”). Atlantic
agrees (i) not to disclose or use such information except as required to carry
out its duties under the Agreement or as otherwise permitted by law in the
ordinary course of business; (ii) to limit access to such information to
authorized representatives of Atlantic and the Trust; (iii) to establish and
maintain reasonable physical, electronic and procedural safeguards to protect
against access to such information by unauthorized persons; and (iv) to
cooperate with the Trust and provide reasonable assistance in ensuring
compliance with such Privacy Laws to the extent applicable to either or both of
the parties, including to the extent Atlantic maintains or otherwise possesses
consumer report information for a business purpose, the proper disposal of such
information.
(j) Atlantic
shall establish and maintain commercially reasonable facilities and procedures
for safekeeping of all records maintained by Atlantic pursuant to this
Agreement.
SECTION 8. REPRESENTATIONS
AND WARRANTIES
(a) Representations and
Warranties of Atlantic. Atlantic represents and warrants to
the Trust that:
(i)
|
It
is a limited liability company duly organized and existing and is in good
standing under the laws of the State of
Delaware.
|
(ii)
|
It
is duly qualified to carry on its business in the State of
Maine
|
(iii)
|
It
is empowered under applicable laws and by its Limited Liability Company
Agreement to enter into this Agreement and perform its duties under this
Agreement.
|
(iv)
|
All
requisite limited liability company proceedings have been taken to
authorize it to enter into this Agreement and perform its duties under
this Agreement.
|
(v)
|
It
has access to the necessary facilities, equipment, and personnel to
perform its duties and obligations under this
Agreement.
|
-15-
(vi)
|
This
Agreement, when executed and delivered, will constitute a legal, valid and
binding obligation of Atlantic, enforceable against Atlantic in accordance
with its terms, subject to bankruptcy, insolvency, reorganization,
moratorium and other laws of general application affecting the rights and
remedies of creditors and secured
parties.
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(b) Representations and
Warranties of the Trust. The Trust represents and warrants to
Atlantic that:
(i)
|
It
is a statutory trust duly organized and existing and in good standing
under the laws of the Commonwealth of
Massachusetts.
|
(ii)
|
It
is empowered under Law applicable to the Trust and by its Organic
Documents to enter into this Agreement and perform its duties under this
Agreement.
|
(iii)
|
All
requisite trust proceedings have been taken to authorize it to enter into
this Agreement and perform its duties under this
Agreement.
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(iv)
|
It
is registered as an open-end management investment company under the 1940
Act.
|
(v)
|
This
Agreement, when executed and delivered, will constitute a legal, valid and
binding obligation of the Trust, enforceable against the Trust in
accordance with its terms, subject to bankruptcy, insolvency,
reorganization, moratorium and other laws of general application affecting
the rights and remedies of creditors and secured
parties.
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(vi)
|
A
registration statement under the Securities Act is currently effective and
will remain effective, and appropriate State securities law filings have
been made and will continue to be made, with respect to all Shares of the
Fund and Classes of the Trust being offered for sale, except to the extent
that Atlantic is responsible for any of the foregoing under this Agreement
or a Prior Agreement and has failed to cause such filings to be made not
as the result of the failure of a
Dependency.
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SECTION 9. FORCE
MAJEURE
Atlantic shall not be responsible or
liable for any failure or delay in performance of its obligations under this
Agreement arising out of or caused, directly or indirectly, by circumstances
beyond its reasonable control including, without limitation, acts of civil or
military authority, national emergencies, labor difficulties, fire, mechanical
breakdowns, flood or catastrophe, acts of God, insurrection, war, riots or
failure of the mails, transportation, communication or power
supply. In addition, to the extent Atlantic’s obligations hereunder
are to oversee or monitor the activities of third parties, Atlantic shall not be
liable for any failure or delay in the performance of Atlantic’s duties caused,
directly or indirectly, by the failure or delay of such third parties in
performing their respective duties or cooperating reasonably and in a timely
manner with Atlantic.
-16-
SECTION 10. ACTIVITIES OF
ATLANTIC
Except to the extent necessary to
perform Atlantic’s obligations under this Agreement, nothing herein shall be
deemed to limit or restrict Atlantic’s right, or the right of any of Atlantic’s
managers, officers or employees who also may be a trustee, officer or employee
of the Trust, or persons who are otherwise affiliated persons of the Trust to
engage in any other business or to devote time and attention to the management
or other aspects of any other business, whether of a similar or dissimilar
nature, or to render services of any kind to any other corporation, trust, firm,
individual or association.
SECTION 11. AUDIT RIGHTS;
COOPERATION WITH CHIEF COMPLIANCE OFFICER OTHER SERVICE PROVIDERS AND
INDEPENDENT ACCOUNTANTS
(a) Atlantic
shall (i) measure, monitor and track the performance of the Services and report
such performance to the Trust or a designated Authorized Person on a periodic
basis in arrears in a form and with such frequency as (A) may mutually agreed by
the parties or, (B) with respect to specified components of the Services, as may
be specifically set forth in Appendix
A.
(b) Subject
to the terms of this Agreement and provided the term of this Agreement exceeds
90 days from the date of effectiveness, Atlantic shall also provide to the CCO a
copy of (i) any SAS 70 report obtained by Atlantic (or any Affiliated
subcontractor of a material portion of the Services) with respect to its
operations (and the operations of any such Affiliated subcontractor) related to
the Services from time to time, (ii) the reports in the form set forth in
Appendix C-4 (which may be delivered by Atlantic or, as applicable, any
Affiliated subcontractor of a material portion of the Services) with the
frequency set forth therein, and (iii) Atlantic’s (or such Affiliated
subcontractors’) compliance policies (“38a-1 Manuals”) applicable to Atlantic’s
(or such Affiliated subcontractors’) operations related to the Services
(“Services Operations”), as amended from time to time.
(c) Upon
the Trust’s reasonable request, subject to Atlantic’s then-current, reasonable
confidentiality, security and data protection procedures, and provided the
duration of this Agreement exceeds 90 days, Atlantic will permit the CCO and
other authorized representatives of the Trust to visit with the appropriate
personnel at Atlantic (or such Affiliated subcontractors) in order to conduct
due diligence on, audit, inspect or otherwise examine the Services Operations
and the Atlantic Processes (collectively, “Reviews”). The Trust
agrees that a Review may cover the entire scope of the Services Operations and
will occur at Atlantic’s (or such Affiliated subcontractors’) facilities upon
reasonable advance notice and will be scheduled to occur during regular business
hours. The expenses incurred by a person conducting a Review shall
not be borne by Atlantic. The parties will cooperate to minimize the
disruption associated with Reviews, including the scope and timing of such
Reviews. On-site Reviews of Atlantic (or such Affiliated
subcontractors) will be limited to two (2) Reviews per calendar year, except if
and to the extent that material service, information security or compliance
issues with respect to the Services Operations merit additional Reviews in the
reasonable opinion of the CCO or a Review is requested in writing by an Adviser
to a Fund; for the avoidance of doubt, a Review shall not include routine
discussions about scheduling Reviews or other discussions between the Contract
Managers or their deputies pursuant to Section 2A.
-17-
(d) Atlantic
shall provide certifications about Atlantic’s Services Operations in the form
attached hereto as Appendices C-1 through C-3 with the frequency and to the
person(s) detailed in such Appendices, as they may be amended as agreed by the
Parties taking into account industry standards for such
certifications. At such other times as the Trust and Atlantic may
agree, Atlantic shall provide reasonable, mutually acceptable, written
certifications about such other matters as may be reasonably requested by the
Trust and agreed by Atlantic.
(e) If
Atlantic or any Atlantic Affiliate to which this Agreement has been assigned or
to which a material portion of the Services has been subcontracted is notified
in writing by a Governmental Authority that Atlantic (or any Affiliated assignee
or subcontractor of a material portion of the Services) is in violation of any
Law applicable to Atlantic (or such assignee or subcontractor) and related to
the Services, Atlantic shall:
(A)
|
determine
whether such Law applies to Atlantic (or such assignee or subcontractor)
and whether Atlantic (or such assignee or subcontractor) is in violation
of such applicable Law;
|
(B)
|
provide
the CCO (and each Executive Officer that requests such report) with a
report identifying the cause of, and the intended procedure/steps for
correcting or resolving, such violation and the timeline for completing
such procedure/steps;
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(C)
|
with
respect to any such violation that is material, and if requested by the
CCO or an Executive Officer, meet with the CCO or an Executive Officer to
discuss such violation and such intended procedure/steps and timeline;
and
|
(D)
|
implement
the intended procedure/steps for correcting such
failure.
|
Atlantic
shall notify the CCO or an Executive Officer upon completing the intended
procedure/steps for correcting any such failure or violation.
(f) Subject
to the provisions of this Agreement (including the Fee Schedule, the Change
Control Process and Section 7 related to confidentiality), Atlantic shall
provide such additional cooperation or information (to the extent not covered by
the foregoing provisions of this Section 11) with respect to Atlantic, the
Atlantic Processes and the Services Operations as the Executive Officers, the
CCO and the Fund’s independent public accountants may reasonably
request.
(g) Notwithstanding
any other provision of this Agreement to the contrary, to the extent Atlantic is
under this Agreement (including the Appendices) required to deliver or provide
data, information or reports to any Executive Officer or the CCO, Atlantic shall
be deemed to have satisfied any such obligation if it has provided commercially
reasonable access to a single database per Service containing the required data,
information or report, which access may be granted subject to reasonable
confidentiality and security requirements.
-18-
SECTION 12. SERVICE
DAYS
Nothing contained in this Agreement is
intended to or shall require Atlantic, in any capacity under this Agreement, to
perform any functions or duties on any day other than a business day of the
Trust or of a Fund. Functions or duties normally scheduled to be
performed on any day, which is not a business day of the Trust or of a Fund,
shall be performed on, and as of, the next business day, unless otherwise
required by law.
SECTION 13. LIMITATION OF
SHAREHOLDER AND TRUSTEE LIABILITY
The trustees of the Trust and the
Shareholders shall not be liable for any obligations of the Trust or of the Fund
under this Agreement, and Atlantic agrees that, in asserting any rights or
claims under this Agreement, it shall look only to the assets and property of
the Trust or the Fund to which Atlantic’s rights or claims relate in settlement
of such rights or claims, and not to the trustees of the Trust or the
Shareholders.
SECTION
14. TAXES
Atlantic
shall not be liable for any taxes, assessments or governmental charges that may
be levied or assessed on any basis whatsoever in connection with the Trust or
any Shareholder or any purchase of Shares, excluding taxes assessed against
Atlantic for compensation received by it under this Agreement, unless the taxes,
assessments or governmental charges are the result of acts or failures to act
for which Atlantic would be liable under Section 3(a).
SECTION
15. MISCELLANEOUS
(a) Except
for the Fee Schedule to add new Funds and Classes in accordance with Section 6,
no provisions of this Agreement may be amended or modified in any manner except
by a written agreement properly authorized and executed by both parties
hereto.
(b) This
Agreement shall be governed by, and the provisions of this Agreement shall be
construed and interpreted under and in accordance with, the laws of the State of
Delaware.
(c) This
Agreement constitutes the entire agreement between the parties hereto and
supersedes any other agreement executed prior to the date hereof with respect to
the subject matter hereof, whether oral or written.
(d) This
Agreement may be executed by the parties hereto on any number of counterparts,
and all of the counterparts taken together shall be deemed to constitute one and
the same instrument.
(e) If
any part, term or provision of this Agreement is held to be illegal, in conflict
with any law or otherwise invalid, the remaining portion or portions shall be
considered severable and not be affected, and the rights and obligations of the
parties shall be construed and enforced as if the Agreement did not contain the
particular part, term or provision held to be illegal or invalid.
-19-
(f) Section
headings in this Agreement are included for convenience only and are not to be
used to construe or interpret this Agreement.
(g) Notices,
requests, instructions and communications received by the parties at their
respective principal places of business, or at such other address as a party may
have designated in writing, shall be deemed to have been properly
given.
(h) No
affiliated person, employee, agent, director, officer or manager of Atlantic
shall be liable at law or in equity for Atlantic’s obligations under this
Agreement.
(i) Each
of the undersigned warrants and represents that they have full power and
authority to sign this Agreement on behalf of the party indicated and that their
signature will bind the party indicated to the terms hereof.
(j) Notwithstanding
any provision of this Agreement to the contrary, Atlantic shall not be obligated
to provide legal representation to the Trust or any Fund, including through the
use of attorneys that are employees of Atlantic.
(k) Each
Appendix to this Agreement is part of the Agreement. In the event of
any conflict between this Agreement and any Appendices, this Agreement shall
control. To the extent Atlantic is required to deliver a report to
the Trust under this Agreement, such obligation cannot be discharged by Atlantic
delivering such report to itself or to an Affiliated subcontractor (including
itself or such Affiliated subcontractor acting in any capacity under this
Agreement other than in its capacity in delivering such report).
(l) Except
as specifically set forth in Sections 3(b) and (c), there are no third party
beneficiaries of this Agreement.
-20-
IN WITNESS WHEREOF, the
parties hereto have caused this Agreement to be executed in their names and on
their behalf by and through their duly authorized officers, as of the day and
year first above written.
(on behalf of the Jordan Opportunity
Fund only)
By:
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/s/Xxxxxx X. Xxxxxx
|
Xxxxxx
X. Xxxxxx
|
|
President
and Principal Executive
Officer
|
|
ATLANTIC
SHAREHOLDER SERVICES, LLC
|
By:
|
/s/ Xxxxxx X. Xxxx
|
Xxxxxx
X. Xxxx
|
|
President
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-21-
Appendix A -
Transfer Agency Services
Pursuant
to Section 2(b) of the Transfer Agency Services Agreement
(the “Agreement”) by and between Professionally Managed Portfolios (the “Trust”)
and Atlantic Shareholder Services, LLC (“Atlantic”), Atlantic shall provide the
following services, solely with respect to the Jordan Opportunity Fund, and the
shares of beneficial interest, no par value, of the Trust in respect of the
series of Jordan Opportunity Fund, subject to the terms and conditions of the
Agreement and this Appendix A:
1. General.
Transfer
agent services, dividend disbursing agent services, shareholder support services
and, as relevant, services in connection with accumulation, open-account or
similar plans (including without limitation any periodic investment plan or
periodic withdrawal program) that in each case are customary for open-end,
management investment companies, including:
(a)
|
Setting
up Shareholder account information, including, as applicable, name,
address, dividend option, taxpayer identification numbers, privileges and
wire instructions;
|
(b)
|
Maintaining
all Shareholder account information
changes;
|
(c)
|
Preparing
Shareholder meeting lists;
|
(d)
|
Delivering
proxies and related materials to direct Shareholders and making the same
available for intermediaries (subject to instructions from intermediaries
or their agents, or information from reputable third parties that maintain
such information (e.g., ADP));
|
(e)
|
Delivering
Shareholder reports and prospectuses to direct Shareholders and making the
same available for intermediaries (subject to instructions from
intermediaries or their agents, or information from reputable third
parties that maintain such information (e.g.,
ADP));
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(f)
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Withholding
taxes on U.S. resident and non-resident alien
accounts;
|
(g)
|
Preparing
and filing U.S. Treasury Department Forms 945, 1042, 1099 and 5498 with
respect to distributions for
Shareholders;
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(h)
|
Preparing
and mailing confirmation statements in compliance with Rule 10b-10 of the
1934 Act and statements of account to Shareholders for all purchases and
redemptions of Shares and other confirmable transactions in Shareholder
accounts;
|
(i)
|
Preparing
and mailing activity statements and other routine communications to
Shareholders;
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(j)
|
Providing
Shareholder account information;
|
(k)
|
Providing
data regarding broker commissions and providing related reports to the
Trust’s distributor;
|
(l)
|
Calculating
the Fund’s fees under 12b-1 plans and providing related reports to the
Trust’s distributor;
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A-1
(Transfer Agency)
Appendix A -
Transfer Agency
Services
(m)
|
Transmitting
to the Fund’s fund accounting service provider appropriate data to allow
the service provider’s daily reconciliations of cash, Shares outstanding
and other data;
|
(n)
|
Maintaining
and following an open account, closed account and purged account procedure
approved by the Trust; and
|
(o)
|
Providing
standard information reporting based on data maintained by Atlantic as set
forth in Appendix C-4.
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2.1 Purchase,
Redemption and Transfer of Shares
(a) Receive
for acceptance orders for the purchase of Shares and promptly deliver payment
and appropriate documentation to the custodian for the Fund;
(b) Pursuant
to purchase orders, issue the appropriate number of Shares and hold such Shares
in the appropriate Shareholder account;
(c) Receive
for acceptance redemption requests and deliver the appropriate documentation to
the custodian for the applicable Fund;
(d) As and
when it receives monies paid to it by the Custodian with respect to any
redemption, pay the redemption proceeds as required by the Prospectus pursuant
to which the redeemed Shares were offered and as instructed by the redeeming
Shareholders; and
(e) Effect
transfers of Shares upon receipt of appropriate instructions from
Shareholders.
(f) Process
“as of” transactions relating to transaction in Fund shares consistent with
38a-1 Manuals as in effect from time to time and any further Instructions
received from the Trust.
2.2 Notes
and Conditions to Purchase, Redemption and Transfer of Shares:
(a) Processing
requests to purchase, redeem and transfer shares of the Fund shall be subject to
Atlantic’s and the Trust’s anti-money-laundering (“AML”) program.
(b) Atlantic
may require any or all of the following in connection with the original issue of
Shares: (i) instructions requesting the issuance, (ii) evidence that
the Trust’s Board has authorized the issuance, (iii) any required funds for
the payment of any original issue tax applicable to such Shares, and
(iv) an opinion of the counsel to the Trust regarding the legality and
validity of the issuance.
(c) Shares
shall be issued in accordance with the terms of the Fund’s or Class’ Prospectus
after Atlantic or its agent receives either of the following, in each case in
good order and with such additional items or materials as may be required by the
Trust’s Policies and Procedures, Atlantic’s operational procedures and/or
Atlantic’s AML Program:
A-2
(Transfer Agency)
Appendix A -
Transfer Agency
Services
(i) (A)
an instruction directing investment in a Fund or Class, (B) a check (other than
a third party check) or a wire or other electronic payment in the amount
designated in the instruction and (C), in the case of an initial purchase, a
completed account application; or
(ii) the
information required for purchases pursuant to a selected dealer agreement,
processing organization agreement, or a similar contract with a financial
intermediary.
(d) Shareholder
payments shall be considered Federal Funds no later than on the day indicated
below unless other times are noted in the Prospectus of the applicable Fund or
Class:
(i) for
a wire received, at the time of the receipt of the wire;
|
(ii)
|
for
a check drawn on a member bank of the Federal Reserve System, on the next
Fund business day following receipt of the check;
and
|
|
(iii)
|
for
a check drawn on an institution that is not a member of the Federal
Reserve System, at such time as Atlantic is credited with Federal Funds
with respect to that check.
|
(e) In
registering transfers of Shares, Atlantic may rely upon the Uniform Commercial
Code as in effect in the State of Delaware or any other statutes that, in the
opinion of Atlantic’s counsel, protect Atlantic and the Trust from liability
arising from (i) not requiring complete documentation, (ii) registering a
transfer without an adverse claim inquiry, (iii) delaying registration for
purposes of such inquiry or (iv) refusing registration whenever an adverse claim
requires such refusal. As Transfer Agent, Atlantic will be
responsible for delivery to the transferor and transferee of such documentation
as is required by the Uniform Commercial Code.
3. Processing
Distributions
Prepare
and, subject to receipt of good funds therefor from the custodian for the Fund,
transmit to Shareholders (or credit the appropriate Shareholder accounts)
payments for all distributions declared by the Trust with respect to Shares of
the Fund.
4.1
|
AML
Services
|
The Trust
delegates to Atlantic the performance of the anti-money laundering services set
forth below (the “AML Services”) with respect to shareholder accounts maintained
by Atlantic pursuant to the Agreement; and subject to the terms and conditions
of the Agreement, Atlantic accepts this delegation and agrees to perform the AML
Services in accordance with the Trust’s and Atlantic’s AML program and
reasonably to cooperate with the Trust’s AML compliance officer (the “AML
Compliance Officer”) in the performance of that person’s
responsibilities. Notwithstanding this delegation, the Trust shall
maintain full responsibility for ensuring that its AML program is and continues
to be reasonably designed to ensure compliance with the applicable AML
laws.
A-3
(Transfer Agency)
Appendix A -
Transfer Agency
Services
(a) Verify
shareholder identity upon opening new customer accounts in accordance with
Section 326 of the USA PATRIOT Act (the “Patriot Act”) and any
regulations thereunder, as required under Applicable Law;
(b) Monitor
shareholder transactions and identify and report suspicious activities that are
required to be so identified and reported, in each case consistent with the AML
programs of the Trust and Atlantic;
(c) Review
all new accounts and registration maintenance transactions against the Office of
Foreign Asset Control (“OFAC”) database and other
such lists or databases of trade restricted individuals or entities as may be
required from time to time by applicable regulatory authorities, including
review of such shareholder information upon changes to such
databases;
(d) Follow
the Trust’s policies with respect to the acceptance of cash equivalents and
third party checks; provided, however, that unless the parties agree otherwise
under no circumstance will Atlantic accept a corporate third party
check;
(e) Place
holds on transactions in shareholder accounts or freeze shareholder accounts, as
provided in the AML programs of the Trust and Atlantic and in accordance with
the Patriot Act and OFAC;
(f)
|
(i)
subject to the Change Control Process, maintain reasonably adequate
policies, procedures and internal controls that are consistent with the
Trust's AML program as in effect from time-to-time, (ii) conduct (or have
a third party conduct) an independent review of its AML Program at least
annually and provide the report of such independent review to the Trust
and the Trust’s AML Compliance Officer; and (iii) maintain a reasonable,
ongoing training program with respect to its own personnel relating to AML
matters.
|
4.2 Notes
and Conditions to AML Services
(a) The
Trust authorizes Atlantic to take such actions in the performance of the AML
Services as Atlantic deems appropriate and consistent with the Trust’s AML
program and applicable AML Laws;
(b) Atlantic
agrees to furnish the Trust its written program concerning anti-money laundering
services rendered by Atlantic to its various clients. Atlantic agrees
to notify the Trust of any changes to its anti-money laundering program that
individually or in the aggregate would materially impact the Trust’s AML
program;
A-4
(Transfer Aency)
Appendix A -
Transfer Agency
Services
(a) Atlantic
shall make its relevant personnel available to meet or speak with the Board
concerning the AML Services at such intervals as may be reasonably necessary or
appropriate.
(b) Atlantic
represents and warrants to the Trust that (i) Atlantic has adopted and will
maintain a written program concerning the anti-money laundering services it
provides to its various clients, and (ii) Atlantic’s policies and procedures are
reasonably adequate for it to provide the AML Services and comply with its
obligation xxxxxx this Agreement.
5.1 Payments
to Financial Intermediaries, Redemption Fees
(a) Atlantic
agrees to track Shareholder Accounts by financial intermediary source and
otherwise as reasonably requested by the Trust as well as rights of accumulation
and purchases made under letters of intent and to provide periodic reporting
thereof to the Trust;
(b) Atlantic
agrees to calculate, report to the Trust and receive from Shareholders or debit
Shareholder accounts for sales commissions, including sales loads, contingent
deferred, deferred and other sales charges, and service fees (e.g., wire
redemption charges);
(c) Atlantic
agrees to calculate,
report to the Trust and to the Adviser and, subject to receipt of good funds,
transmit payments to underwriters, selected dealers and others for commissions,
service fees and other payments due from the Trust or any distributor;
and
(d) Atlantic
agrees to calculate, report to the Trust and withhold redemption fees and pay
the amount of any redemption fees to the Fund.
5.2 Notes
and Conditions to Financial Intermediaries Services
The Trust
has authorized Atlantic to conduct transactions through Fund/SERV and Networking
for the Trust or various Funds, and Atlantic agrees to do so subject to the
terms of this Agreement. Fund/SERV and Networking are services
sponsored by the National Securities Clearing Corporation (“NSCC”) and as used
herein have the meanings as set forth in the then current edition of NSCC Rules and
Procedures published by NSCC or such other similar publication as may
exist from time to time.
(a) If any
Fund fails to settle any trade of Shares (a “settlement failure”)
transacted over the FundServ network, the Trust or the Adviser shall, prior to
one hour before the next settlement of Shares, (i) notify Atlantic about the
settlement failure and (ii) provide Atlantic with a description of the specific
remedial and prospective actions proposed to be taken by the Trust or the
Adviser in order to remedy such settlement failure and avoid any settlement
failures in the future (a “remediation plan”). If (i) the Trust or
the Adviser fails to notify Atlantic
about a settlement failure on a timely basis and (ii) the Trust or the Adviser
fails to deliver the remediation plan on a timely basis, or (iii) the
remediation plan is inadequate (in Atlantic's reasonable opinion), then, upon
written notice to the Trust, Atlantic may terminate the performance of any
services rendered to the Fund under Section 5.1 of this Appendix A immediately
and without penalty.
A-5
(Transfer Agency)
Appendix A -
Transfer Agency
Services
(b) If
Atlantic is or, in Atlantic’s reasonable opinion Atlantic may be, subject to any
disciplinary action by NSCC, including, but not limited to fine or censure,
expulsion, suspension, limitation of or restriction on activities, functions,
and operations (collectively, an “NSCC sanction”) that is
proximately caused by conduct of a Fund or its agents (other than Atlantic) that
contravenes this agreement or that contravenes any agreement between the Fund or
the Trust and NSCC, then Atlantic may, in its sole discretion, demand in writing
that the Fund provide Atlantic with adequate assurances specifying any remedial
and prospective actions to be taken in order to remedy or avoid the NSCC
sanction. If the Fund does not within seven (7) days of such demand
provide adequate assurances satisfactory to Atlantic in response to any NSCC
sanction, then, upon written notice to the Trust, Atlantic may terminate the
performance of any services rendered to that Fund under Section 5.1 of this
Appendix A immediately and without penalty.
(c) Notwithstanding
the foregoing, Atlantic may terminate the performance of any services rendered
the Trust under Section 5.1 of this Appendix A immediately and without penalty
upon written notice to the Trust if Atlantic is subject to more than one NSCC
sanction by NSCC during the term of this Agreement, that are proximately caused
by conduct of the Trust or its agents (other than Atlantic).
(d) The Trust
shall indemnify and hold Atlantic harmless from and against any and all losses,
damages, costs, charges, reasonable counsel fees, payments, expenses and
liability arising directly or indirectly out of or attributable to any action or
failure or omission to act by NSCC. Atlantic will subrogate to
the Trust any legal claims Atlantic has against NSCC and will, if reasonably
requested by the Trust, sign all documents necessary for the Trust to pursue
such claims.
6.1 Blue
Sky; Escheatment
(a) Atlantic
shall calculate the total number of Shares of the Fund and Class thereof sold in
each reporting jurisdiction authorized by the Trust;
(b) Atlantic
shall monitor and prepare and make appropriate filings with respect to the
escheatment laws of the various states and territories of the United
States;
(c) Atlantic
shall perform such services as are required in order to comply with Rules
17Ad-17 of the 1934 Act (the “Lost Shareholder Rules”), including, but not
limited to, those set forth below. Atlantic may, in its sole
discretion, use the services of a third party to perform some or all such
services.
(i) documentation
of search policies and procedures;
A-6
(Transfer Agency)
Appendix A -
Transfer Agency
Services
(ii) execution
of required searches;
(iii) tracking
results and maintaining data sufficient to comply with the Lost Shareholder
Rules; and
(iv) preparation
and submission of data required under the Lost Shareholder Rules.
6.2 Notes
and Conditions to Blue Sky Services
The Trust
or the distributor for a Fund shall be responsible for identifying to Atlantic
in writing those transactions and assets to be treated as exempt from reporting
for a specific state or political subdivision of the United States.
7. Shareholder
Votes and Proxy Statements
(a) Oversee
the activities of proxy solicitation firms;
(b) Receive
and tabulate proxy votes, coordinate the tabulation of proxy and shareholder
meeting votes and provide standard reports thereon to the Trust, its Executive
Officers and the Adviser; and
(c) Perform
such other additional proxy-related services as may be specified from time to
time by the Trust, pursuant to mutually acceptable compensation and
implementation agreements.
8. Recordkeeping
and Reporting; Facilities
(a) Atlantic
shall record the issuance of Shares and maintain pursuant to Rule 17Ad-10(e)
under the 1934 Act a record of the total number of Shares, the Fund and each
Class thereof, that are authorized, based upon data provided to it by the Trust,
and are issued and outstanding and provide the Trust on a regular basis a report
of the total number of Shares that are authorized and the total number of Shares
that are issued and outstanding;
(b) Atlantic
shall maintain records of account for and provide reports and statements to the
Trust and Shareholders with respect to the Fund about the matters covered by
this Appendix A; and
(c) Atlantic
shall establish and maintain facilities and procedures reasonably acceptable to
the Trust for the safekeeping, control, preparation and use of share
certificates, check forms, and facsimile signature imprinting devices with
respect to the Fund. Atlantic shall establish and maintain facilities
and procedures reasonably acceptable to the Trust for safekeeping of all records
maintained by Atlantic pursuant to this Agreement.
A-7
(Transfer Agency)
Appendix A -
Transfer Agency
Services
(d) In
addition to other references herein regarding records to be maintained regarding
shareholders, transactions, accounts, and Trust operations, Atlantic shall
maintain such records as (i) may be required by the Laws applicable to Atlantic
and (ii) are prudently and customarily maintained by third-party transfer agents
for registered open-end management investment companies.
9.1 Share
Certificates (if Applicable)
Atlantic
shall issue (i) share certificates and (ii) replacement share certificates for
those share certificates alleged to have been lost, stolen, or
destroyed. Atlantic may require the Shareholder to indemnify the
Trust and/or Atlantic with respect to the issuance of replacement share
certificates.
9.2 Notes
and Conditions to Share Certificates Services
(a) The Trust
agrees to furnish to Atlantic a supply of blank share certificates of the Fund
and Class thereof that issues shares and, from time to time, will renew such
supply upon Atlantic’s request. Blank share certificates shall be
signed manually or by facsimile signatures of officers of the Trust authorized
to sign by the Organic Documents of the Trust and, if required by the Organic
Documents or the Trust’s Board, shall bear the Trust’s seal or a facsimile
thereof. Unless otherwise directed by the Trust, Atlantic may issue
or register Share certificates reflecting the manual or facsimile signature of
an officer who has died, resigned or been removed by the Trust.
(b) New Share
certificates shall be issued by Atlantic upon surrender of outstanding Share
certificates in the form deemed by Atlantic to be properly endorsed for transfer
and satisfactory evidence of compliance with all Applicable Law relating to the
payment or collection of taxes. Atlantic shall forward Share
certificates in “non-negotiable” form by first-class or registered mail, or by
whatever means Atlantic deems equally reliable and
expeditious. Atlantic shall not mail Share certificates in
“negotiable” form unless requested in writing by the Trust and fully indemnified
by the Trust to Atlantic’s satisfaction.
Atlantic
shall place a stop notice against any certificate reported to be lost or stolen
and comply with all applicable federal regulatory requirements for reporting
such loss or alleged misappropriation. A new certificate shall be
registered and issued only upon the Shareholder’s pledge of a lost instrument
bond or such other appropriate indemnity bond issued by a surety company
approved by Atlantic.
A-8
(Transfer Agency)
Appendix
B ¾
Dependencies
Atlantic’s
delivery of the Services is dependent upon:
(a) The Trust
and its Authorized Officers (i) responding to requests for instructions promptly
and (ii) with respect to Authorized Officers, executing such documents as are
required to be executed by such persons promptly, provided they are given
reasonable advance notice of the requirement to do the same.
(b) All
instructions from the Trust or its Authorized Officers are complete, validated
and authenticated in accordance with procedures in place from time to time
between the Trust and Atlantic, and instructions that are amended or cancelled
by the Trust are done so in accordance with procedures agreed from time to time
between the Trust and Atlantic.
(c) The
communications systems operated by the Trust or its other service providers in
respect of activities that interface with the Services remaining fully
operational, to the extent that the operations of said system have an impact on
the ability of Atlantic to provide the Services.
(d) The
authority, accuracy, truth and completeness of any information or data provided
by or on behalf of the Trust by Authorized Officers or Third Party Service
Providers that is reasonably requested by Atlantic or is otherwise provided to
Atlantic in connection with the provision of the Services. Without
limitation of the foregoing, (i) market data, portfolio trade information and
custodian information and counterparty information required to validate
instructions from the Trust or perform any reconciliation service must be
available, authorized, complete and correct; (ii) when the Trust has to provide
information to allow pricing functions to be performed (e.g. fair market value
prices), this is done by the applicable cut-off time and (iii) when a Third
Party Service Provider (including an Adviser or any subadvisor) is required to
deliver any information or report, this is done by the applicable cut-off
time.
(e) The
validity and enforceability of all Third Party Contracts, and the Trust and such
third parties remaining in compliance with their respective obligations
thereunder, and the Trust taking all reasonable steps to enforce the terms of
such contracts, to the extent that such validity, enforceability and compliance
have an impact on the ability of Atlantic to provide the Services.
(f) The Trust
informing Atlantic on a timely basis of any modification to, or replacement of,
any Policy or Procedures of the Trust or any contract to which it is a party
that is relevant to the provision of the Services (in each case to the extent
not known to Atlantic acting as administrator).
Appendix
B-1
Appendix
C-1 ¾
Form
of Quarterly Certification to Trust CCO
[To
be delivered quarterly]
Re:
|
Rule
38a-1 Certification for the Fund(s) (each a “Fund” and collectively, the
“Funds”) listed on the Fee Schedule
|
To
the Chief Compliance Officer of Professionally Managed Portfolios*
In
connection with its Services Agreement (the “Services”), Atlantic Shareholder
Services, LLC (“Atlantic”) is providing this certification for the Fund with
respect to the period Month DD, YYYY - Month DD, YYYY (the “Period”) for the
purpose of assisting you in meeting the requirements of Rule 38a-1 under the
Investment Company Act of 1940, as amended (“Rule 38a-1”).
In
relation to the Services provided, Atlantic represents that to the best of its
knowledge:
1)
|
Atlantic
has adopted and implemented written policies and procedures (the
“Procedures”) that are reasonably designed to prevent the violation of the
Federal Securities laws (as defined under Rule 38a-1) by the
Fund.
|
2)
|
With
respect to the Fund in relation to the Services, to the best of my
knowledge after due inquiry, the following items listed on Exhibit B
represent compliance matters that have come to my attention during the
period referenced above and that may reasonably be deemed material (as
defined under Rule 38a-1) individually, or in the aggregate. I
note that you may have already been notified by Atlantic of other
compliance matters in the due course of business. In addition,
except as otherwise noted, there is nothing that has come to my attention
to indicate that the Procedures are not effective in all material
respects in relation to violations of the Federal Securities
Laws that such Procedures have been designed to
prevent.
|
*This
communication is solely intended for use by the Chief Compliance Officer to whom
it is addressed and is not intended for use or reliance by any other party.
Please note that Atlantic reserves the right to amend and supplement its
policies and procedures at its discretion, and that neither Atlantic nor I shall
have any obligation to update or supplement this letter.
Sincerely,
___________________________________
Name,
title
cc:
Appendix
C-2 ¾
Form
of Quarterly Certification to Trust AML Compliance Officer
[To
be delivered quarterly]
Re:
|
Anti-Money
Laundering Program Certification for the Fund(s) (each a “Fund” and
collectively, the “Funds”) listed on the Fee
Schedule
|
To
the Anti-Money Laundering Compliance Officer of Professionally Managed
Portfolios*
In an
effort to assist the xx Trust (the “Trust”) in compliance with its Anti-Money
Laundering requirements, Atlantic, N.A. (“Atlantic”) is providing this
certification with respect to the period Month DD, YYYY - Month DD, YYYY (the
“Period”).
Atlantic
represents that to the best of its knowledge:
1)
|
Atlantic
currently provides services to [Fund Name] Fund (the “Fund”) listed on the
Fee Schedule, pursuant to an Agreement between Atlantic and the Trust (the
“Services”). We are providing this letter to you in your
capacity as the Anti-Money Laundering Compliance Officer for the Trust
with respect to the period [Month dd, yyyy] to [Month dd, yyyy] in order
to assist you in meeting the requirements of Rule 38a-1 under the
Investment Company Act of 1940, as amended (“Rule
38a-1”).
|
2)
|
Atlantic’s
transfer agency has an anti-money laundering program (“the Program”) that
includes, to the extent reasonable and practical: (A) written policies,
procedures, and controls to detect and prevent money laundering; (B) a
designated compliance officer with authority to oversee the Program; (C)
an ongoing training Program for Atlantic employees; and (D) scheduled
regular audits to test the Program.
|
3)
|
The
Program meets all current requirements required of Atlantic with respect
to the Fund.
|
4)
|
For
the Period with respect to the Fund, Atlantic has not encountered any
material violations of the Program.
|
5)
|
Atlantic
has a policy of communicating, upon request, to the Trust’s designated
Anti-Money Laundering Compliance Officer, those items required to be
communicated by Atlantic.
|
6)
|
Atlantic
provides a copy of the Program to the Fund’s designated Anti-Money
Laundering Compliance Officer, and will provide copies of any future
material amendments.
|
*This
communication is solely intended for use by the Fund’s designated Anti-Money
Laundering Compliance Officer to whom it is addressed and is not intended for
use or reliance by any other party. Please note that Atlantic reserves the right
to amend and supplement its policies and procedures at its discretion, and that
neither Atlantic nor I shall have any obligation to update or supplement this
letter.
Sincerely,
_______________________________
Name,
title
cc:
Appendix
C-3 ¾
Form
of Periodic Certification to Trust Executive Officers
[To
be delivered in connection with Executive Officers’ execution of SOX
certifications incident to Trust SEC filings required certification under the
SOX Act]
Re:
|
Xxxxxxxx-Xxxxx
[N-Q or N-CSR] Certification for the Fund(s) (each a “Fund” and
collectively, the “Funds”) listed on the Fee
Schedule
|
To
the Principal Executive Officer and Principal Financial Officer of
Professionally Managed Portfolios*
In
connection with its Services Agreement (the “Agreement”), Atlantic, N.A.
(“Atlantic”) is providing this sub-certification for the Fund(s) with respect to
the period Month DD, YYYY - Month DD, YYYY (the “Period”) for the purpose of
assisting you with the certification requirements of the Xxxxxxxx-Xxxxx Act of
2002 in connection with Form [N-Q or N-CSR] (the “Report”) to be filed by the
Fund(s) with the Securities and Exchange Commission for the Period.
In
relation to the services provided by Atlantic under the Agreement, Atlantic
represents that to the best of its knowledge:
1.
|
Atlantic
is responsible for the design and operation of Atlantic’s internal
controls relating to the services that it provides for the
Fund(s).
|
2.
|
For
the Period, Atlantic is not aware of any significant deficiencies and
material weaknesses in the design or operation of internal controls over
financial reporting for which Atlantic is responsible under the Agreement
that are likely to adversely affect the Fund’s ability to record, process,
summarize or report financial
information.
|
3.
|
For
the Period, there have been no material changes with respect to the design
or operation of the internal controls of Atlantic related to the services
provided by Atlantic under the
Agreement.
|
4.
|
For
the Period, Atlantic is not aware of any instances of fraud involving
employees of Atlantic who have significant roles with respect to the
Fund’s internal controls over financial
reporting.
|
Sincerely,
________________________
Name,
title
Atlantic,
N.A.
Appendix
C-4 ¾
List
of Reports to Trust CCO*
Reports
|
Frequency
|
CCO
Summary Letter
|
Quarterly
|
38a-1
Program Certifications
|
Quarterly
|
Notifications
regarding compliance and control matters
|
When
Applicable
|
Notifications
regarding items escalated to the Fund’s portfolio manager by the portfolio
compliance monitoring process
|
When
Applicable
|
Notifications
regarding items escalated to the Fund’s AML Compliance Officer by AML
monitoring processes
|
When
Applicable
|
Notifications
regarding items escalated to the Fund’s designated contact by the
excessive trade monitoring process
|
When
Applicable
|
Transfer
Agency
|
|
Excessive
Trading Log
|
Monthly
|
Dealer
Gain/Loss Worksheet
|
Quarterly
|
AML
Red Flag Report
|
Monthly
|
SAS
#70 Report
|
Annually
|
____________________________________
* The
listed reports assume the delivery of transfer agency services as set forth in
Appendices A. To the extent such Services are terminated for any
Fund, Atlantic will discontinue delivery of any related reports.