INVESTMENT MANAGEMENT AGREEMENT
THE XXXXX RETIREMENT FUND
XXXXX SOCIALLY RESPONSIBLE GROWTH RETIREMENT PORTFOLIO
_____________ , 0000
Xxxx Xxxxx Management, Inc.
0 Xxxxx Xxxxx Xxxxxx, Xxxxx 0000
Xxx Xxxx, XX 00000
Dear Sirs:
The Xxxxx Retirement Fund (the "Fund"), an unincorporated business trust
organized under the laws of the Commonwealth of Massachusetts, hereby confirms
its agreement with Xxxx Xxxxx Management, Inc. ("Xxxxx") as follows:
1. INVESTMENT DESCRIPTION, APPOINTMENT
The Fund desires to employ the capital of the Xxxxx Socially Responsible
Growth Retirement Portfolio (the "Portfolio") by investing and reinvesting in
investments of the kind and in accordance with the limitations specified in its
Agreement and Declaration of Trust and in its Prospectus and Statement of
Additional Information, as from time to time in effect, and in such manner and
to such extent as may from time to time be approved by the Board of Trustees of
the Fund. Copies of the fund's Prospectus, Statement of additional Information
and Agreement and Declaration of Trust, as each may from time to time be
amended, have and hereby appoints Xxxxx to act as the investment manager for the
Portfolio. Xxxxx accepts the appointment and agrees to furnish the services for
the compensation set forth below.
2. SERVICES AS INVESTMENT MANAGER
Subject to the supervision and direction of the Board of Trustees of the
Fund, Xxxxx will (a) act in strict conformity with the Fund's Agreement and
Declaration of Trust, the investment Company Act of 1940 (the "Act") and the
Investment Advisers Act of 1940, as the same may from time to time be amended;
(b) manage the Portfolio in accordance with the Portfolio's investment objective
and policies as stated in the Fund's Prospectus and Statement of Additional
Information as from time to time in effect; (c) make general investment
decisions for the Portfolio involving decisions concerning (i) the specific
types of securities to be held by the Portfolio and the proportion of the
Portfolio's assets that should be allocated to such investments during
particular market cycles and (ii) the specific issuers whole securities will be
purchased or sold by the Portfolio; and (d) supply office facilities (which may
be in Xxxxx'x own offices);
1
statistical and research data; data processing services; clerical, accounting
and bookkeeping services; internal auditing services; internal executive and
administrative services; stationery and office supplies; preparation of reports
to shareholders of the Portfolio; preparation of tax returns, reports to and
filings with the Securities and Exchange Commission (the "SEC") and state Blue
Sky authorities; calculation of the net asset value of shares of the Portfolio;
maintenance of the Portfolio's financial accounts and records; and general
assistance in all aspects of the Fund's operations with respect to the
Portfolio. In providing those services, Xxxxx will supervise the Portfolio's
investments generally and conduct a continual program of evaluation of the
Portfolio's assets.
In connection with the performance of its duties under this Agreement, it
is understood that Xxxxx may from time to time employ or associate with itself
such person or persons as Xxxxx may believe to be particularly fitted to assist
it in the performance of this Agreement, it being understood that the
compensation of such person or persons shall be paid by Xxxxx and that no
obligation may be incurred on the Fund's behalf in any such respect.
3. BROKERAGE
In executing transactions for the Portfolio and selecting brokers or
dealers, Xxxxx will use its best efforts to seek the best overall terms
available. In assessing the best overall terms available for any Portfolio
transactions, Xxxxx will consider all factors it deems relevant including, but
not limited to, breadth of the market in the security, the price of the
security, the financial condition and execution capability of the broker or
dealer and the reasonableness of any commission fore the specific transaction
and on a continuing basis. In selecting brokers or dealers to execute a
particular transaction and in evaluating the best overall terms available, Xxxxx
may consider the brokerage and research services (as those terms are defined in
Section 28(e) of the securities Exchange Act of 1934) provided to the Portfolio
and/or other accounts over which Xxxxx or an affiliate exercises investment
discretion.
4. INFORMATION PROVIDED TO THE FUND
Xxxxx will keep the fund informed of developments materially affecting the
Portfolio, and will, on its own initiative, furnish the Fund from time to time
with whatever information Xxxxx believes is appropriate for this purpose.
In compliance with the requirements of Rule 31a-3 under the Act, Xxxxx
hereby agrees that all records that it maintains for the Fund in respect of the
Portfolio are the property of the fund and further agrees to surrender promptly
to the fund any of such records upon the Fund's request.
2
5. STANDARD OF CARE
Xxxxx shall exercise its best judgment in rendering the services listed in
paragraph 2 above. Xxxxx shall not be liable for any error of judgment or
mistake of law or for any loss suffered by the Portfolio in connection with the
matters to which this Agreement relates, provided that nothing herein shall be
deemed to protect or purport to protect Xxxxx against any liability to the
Portfolio or to its shareholders to which Xxxxx would otherwise be subject by
reason of willful misfeasance, bad faith or gross negligence on its part in the
performance of its duties or by reason of Xxxxx'x reckless disregard of its
obligations and duties under this Agreement
6. COMPENSATION
In consideration of the services rendered pursuant to this Agreement, the
Portfolio will pay Xxxxx on the first business day of each month a fee for the
previous month at the annual rate of .75 of 1.00% of the Portfolio's average
daily net assets. The fee for the period from the date of the Fund's
registration statement is declared effective by the SEC to the end of the month
during which its registration statement is declared effective shall be prorated
according to the proportion that such period bears to the full monthly period.
Upon any termination of this Agreement before the end of a month, the fee for
such part of that month shall be prorated according to the proportion that such
period bears to the full monthly period and shall be payable upon the date of
termination of this Agreement. For the purpose of determining fees payable to
Xxxxx, the value of the Portfolio's net assets shall be computed at the times
and in the manner specified in the Fund's Prospectus and Statement of Additional
Information as form time to time in effect.
7. EXPENSES
Xxxxx will bear all expenses in connection with the performance of its
services under this Agreement. The Portfolio will bear certain other expenses to
be incurred in its operation, including: taxes, interest, brokerage fees and
commissions, if any; fees of Trustees of the Fund who are not officers,
directors or employees of Xxxxx or any of its affiliates; SEC fees and state
Blue Sky qualification fees; charges of custodians and transfer and dividend
disbursing agents; charges of any independent pricing service retained to assist
in valuing the assets of the Portfolio; the fund's proportionate share of
insurance premiums; outside auditing and legal expenses; costs of maintenance of
the Fund's existence, costs attributable to shareholder services, including,
without limitation, telephone and personnel expenses; costs of preparing and
printing prospectuses and statements of additional information for regulatory
purposes and for distribution to existing shareholders; costs of shareholders'
reports and meetings of the shareholders of the Fund and of the officers or
Board of Trustees of the Fund; and any extraordinary expenses. Fund-wide
expenses not specifically identifiable to the Portfolio or many other portfolio
of the Fund will be allocated to all portfolios pro rata on the basis of their
relative net assets.
3
8. REIMBURSEMENT TO THE PORTFOLIO
If in any fiscal year the aggregate expenses of the Portfolio (including
fees pursuant to this Agreement, but excluding interest, taxes, brokerage
expenses and distribution expenses and, if permitted by state securities
commission, extraordinary expenses) exceed the expense limitation imposed by any
state having jurisdiction over the Portfolio, Xxxxx will reimburse the Portfolio
for such excess expense. Such expense reimbursement, if any, will be estimated,
reconciled and paid on a monthly basis.
9. SERVICES TO OTHER COMPANIES OR ACCOUNTS
The Fund understands that Xxxxx now acts, will continue to act and may act
in the future as investment adviser to fiduciary and other managed accounts and
as investment manager to one or more other investment companies (including other
portfolios of the Fund), and the Fund has no objection to Xxxxx so acting,
provided that whenever the Portfolio and one or more other accounts or
investment companies advised by Xxxxx have available funds for investment,
investments suitable and appropriate for each will be allocated in accordance
with a formula believed to be equitable to each entity. The Fund recognizes
that in some case this procedure may adversely affect the size of the position
obtainable for the Portfolio. In addition, the Fund understands that the persons
employed by Xxxxx to assist in the performance of Xxxxx'x duties hereunder will
not devote their full time to such service and nothing contained herein shall be
deemed to limit or restrict the right of Xxxxx or any affiliate of Xxxxx to
engage in and devote time and attention to other businesses or to render
services of whatever kind or nature.
10. TERM OF AGREEMENT
This Agreement shall continue until October 15, 2002 and thereafter shall
continue automatically for successive annual periods, provided such continuance
is specifically approved at least annually by (i) the Board of Trustees of the
Fund or (ii) a vote of a "majority" (as defined in the Act) of the Portfolio's
outstanding voting securities, provided that in either event the continuance is
also approved by a majority of the Board of Trustees who are not "interested
persons" (as defined in the Act) of any party to this Agreement, by vote cast in
person at a meeting called for the purpose of voting on such approval. This
Agreement is terminable, without penalty, on sixty (60) days' written notice, by
the Board of Trustees of the Fund or by vote of holders of a majority of the
Portfolio's outstanding voting securities, or upon sixty (60) days' written
notice, by Xxxxx. This Agreement will also terminate automatically in the event
of its assignment (as defined in the Act and the rules thereunder).
11. REPRESENTATION BY THE FUND
The Fund represents that a copy of its Agreement and Declaration of Trust,
dated July 14, 1993, together with all amendments thereto, is on file in the
office of the Secretary of the Commonwealth of Massachusetts.
4
12. LIMITATION OF LIABILITY
This Agreement has been executed on behalf of the Fund in respect of the
Portfolio by the undersigned officer of the Fund in his capacity as an officer
of the Fund. The obligations of this Agreement shall be binding on the assets
and property of the Portfolio only and shall not be binding on any other
portfolio of the Fund or any Trustee, officer or shareholder of the Fund
individually.
13. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the
laws (except the conflict of law rules) of the State of New York.
If the foregoing is in accordance with your understanding, kindly indicate
your acceptance hereof by signing and returning the enclosed copy hereof.
Very truly yours,
THE XXXXX RETIREMENT FUND
By: /s/ Xxxxxxx X. Xxxx
-----------------------
Xxxxxxx X. Xxxx
Treasurer
Accepted and Agreed:
XXXX XXXXX MANAGEMENT, INC.
By: /s/ Xxxxxxx X. Xxxx
-----------------------
Xxxxxxx X. Xxxx
Executive Vice President
5
INVESTMENT MANAGEMENT AGREEMENT
THE XXXXX RETIREMENT FUND
XXXXX BALANCED RETIREMENT PORTFOLIO
_____________ , 0000
Xxxx Xxxxx Management, Inc.
0 Xxxxx Xxxxx Xxxxxx, Xxxxx 0000
Xxx Xxxx, XX 00000
Dear Sirs:
The Xxxxx Retirement Fund (the "Fund"), an unincorporated business trust
organized under the laws of the Commonwealth of Massachusetts, hereby confirms
its agreement with Xxxx Xxxxx Management, Inc. ("Xxxxx") as follows:
1. INVESTMENT DESCRIPTION, APPOINTMENT
The Fund desires to employ the capital of the Xxxxx Balanced Retirement
Portfolio (the "Portfolio") by investing and reinvesting in investments of the
kind and in accordance with the limitations specified in its Agreement and
Declaration of Trust and in its Prospectus and Statement of Additional
Information, as from time to time in effect, and in such manner and to such
extent as may from time to time be approved by the Board of Trustees of the
Fund. Copies of the Fund's Prospectus, Statement of Additional Information and
Agreement and Declaration of Trust, as each may from time to time be amended,
have been or will be submitted to Xxxxx. The Fund desires to employ and hereby
appoints Xxxxx to act as the investment manager for the Portfolio. Xxxxx accepts
the appointment and agrees to furnish the services for the compensation set
forth below.
2. SERVICES AS INVESTMENT MANAGER
Subject to the supervision and direction of the Board of Trustees of the
Fund, Xxxxx will (a) act in strict conformity with the Fund's Agreement and
Declaration of Trust the Investment Company Act of 1940 (the "Act") and the
Investment Advisers Act of 1940, as the same may from time to time be amended;
(b) manage the Portfolio in accordance with the Portfolio's investment objective
and policies as stated in the Fund's Prospectus and Statement of Additional
Information as from time to time in effect; (c) make general investment
decisions for the Portfolio involving decisions concerning (i) the specific
types of securities to be held by the Portfolio and the proportion of the
Portfolio's assets that should be allocated to such investments during
particular market cycles and (ii) the specific issuers whose securities will be
purchased or sold by the Portfolio; and (d) supply office facilities (which may
be in Xxxxx'x own offices); statistical and research data; data processing
services; clerical, accounting and bookkeeping services; internal auditing
services; internal executive and administrative
1
services; stationery and office supplies; preparation of reports to shareholders
of the Portfolio; preparation of tax returns, reports to and filings with the
Securities and Exchange Commission (the "SEC") and state Blue Sky authorities;
calculation of the net asset value of shares of the Portfolio; maintenance of
the Portfolio's financial accounts and records; and general assistance in all
aspects of the Fund's operations with respect to the Portfolio. In providing
those services, Xxxxx will supervise the Portfolio's investments generally and
conduct a continual program of evaluation of the Portfolio's assets.
In connection with the performance of its duties under this Agreement, it
is understood that Xxxxx may from time to time employ or associate with itself
such person or persons as Xxxxx may believe to be particularly fitted to assist
it in the performance of this Agreement, it being understood that the
compensation of such person or persons shall be paid by Xxxxx and that no
obligation may be incurred on the Fund's behalf in any such respect.
3. BROKERAGE
In executing transactions for the Portfolio and selecting brokers or
dealers, Xxxxx will use its best efforts to seek the best overall terms
available. In assessing the best overall terms available for any Portfolio
transactions, Xxxxx will consider all factors it deems relevant including, but
not limited to, breadth of the market in the security, the price of the
security, the financial condition and execution capability of the broker or
dealer and the reasonableness of any commission for the specific transaction and
on a continuing basis. In selecting brokers or dealers to execute a particular
transaction and in evaluating the best overall terms available, Xxxxx may
consider the brokerage and research services (as those terms are defined in
Section 28(e) of the Securities Exchange Act of 1934) provided to the Portfolio
and/or other accounts over which Xxxxx or an affiliate exercises investment
discretion.
4. INFORMATION PROVIDED TO THE FUND
Xxxxx will keep the Fund informed of developments materially affecting the
Portfolio, and will, on its own initiative, furnish the Fund from time to time
with whatever information Xxxxx believes is appropriate for this purpose.
In compliance with the requirements of Rule 31a-3 under the Act, Xxxxx
hereby agrees that all records that it maintains for the Fund in respect of the
Portfolio are the property of the Fund and further agrees to surrender promptly
to the Fund any of such records upon the Fund's request.
2
5. STANDARD OF CARE
Xxxxx shall exercise its best judgment in rendering the services listed in
paragraph 2, above. Xxxxx shall not be liable for any error of judgment or
mistake of law or for any loss suffered by the Portfolio in connection with the
matters to which this Agreement relates, provided that nothing herein shall be
deemed to protect or purport to protect Xxxxx against any liability to the
Portfolio or to its shareholders to which Xxxxx would otherwise be subject by
reason of willful misfeasance, bad faith or gross negligence on its part in the
performance of its duties or by reason of Xxxxx'x reckless disregard of its
obligations and duties under this Agreement.
6. COMPENSATION
In consideration of the services rendered pursuant to this Agreement, the
Portfolio will pay Xxxxx on the first business day of each month a fee for the
previous month at the annual rate of .75 of 1.00% of the Portfolio's average
daily net assets. The fee for the period from the date of the Fund's
registration statement is declared effective by the SEC to the end of the month
during which its registration statement is declared effective shall be prorated
according to the proportion that such period bears to the full monthly period.
Upon any termination of this Agreement before the end of a month, the fee for
such part of that month shall be prorated according to the proportion that such
period bears to the full monthly period and shall be payable upon the date of
termination of this Agreement. For the purpose of determining fees payable to
Xxxxx, the value of the Portfolio's net assets shall be computed at the times
and in the manner specified in the Fund's Prospectus and Statement of Additional
Information as from time to time in effect.
7. EXPENSES
Xxxxx will bear all expenses in connection with the performance of its
services under this Agreement. The Portfolio will bear certain other expenses to
be incurred in its operation, including: taxes, interest, brokerage fees and
commissions, if any; fees of Trustees of the Fund who are not officers,
directors or employees of Xxxxx or any of its affiliates; SEC fees and state
Blue Sky qualification fees; charges of custodians and transfer and dividend
disbursing agents; charges of any independent pricing service retained to assist
in valuing the assets of the Portfolio; the Fund's proportionate share of
insurance premiums; outside auditing and legal expenses; costs of maintenance of
the Fund's existence, costs attributable to shareholder services, including,
without limitation, telephone and personnel expenses; costs of preparing and
printing prospectuses and statements of additional information for regulatory
purposes and for distribution to existing shareholders; costs of shareholders'
reports and meetings of the shareholders of the Fund and of the officers or
Board of Trustees of the Fund; and any extraordinary expenses. Fund-wide
expenses not specifically identifiable to the Portfolio or any other portfolio
of the Fund will be allocated to all portfolios pro rata on the basis of their
relative net assets.
3
8. REIMBURSEMENT TO THE PORTFOLIO
If in any fiscal year the aggregate expenses of the Portfolio (including
fees pursuant to this Agreement, but excluding interest, taxes, brokerage
expenses and distribution expenses and, if permitted by state securities
commissions, extraordinary expenses) exceed the expense limitation imposed by
any state having jurisdiction over the Portfolio, Xxxxx will reimburse the
Portfolio for such excess expense. Such expense reimbursement, if any, will be
estimated, reconciled and paid on a monthly basis.
9. SERVICES TO OTHER COMPANIES OR ACCOUNTS
The Fund understands that Xxxxx now acts, will continue to act and may act
in the future as investment adviser to fiduciary and other managed accounts and
as investment manager to one or more other investment companies (including other
portfolios of the Fund), and the Fund has no objection to Xxxxx'x so acting,
provided that whenever the Portfolio and one or more other accounts or
investment companies advised by Xxxxx have available funds for investment,
investments suitable and appropriate for each will be allocated in accordance
with a formula believed to be equitable to each entity. The Fund recognizes
that in some case this procedure may adversely affect the size of the position
obtainable for the Portfolio. In addition, the Fund understands that the persons
employed by Xxxxx to assist in the performance of Xxxxx'x duties hereunder will
not devote their full time to such service and nothing contained herein shall be
deemed to limit or restrict the right of Xxxxx or any affiliate of Xxxxx to
engage in and devote time and attention to other businesses or to render
services of whatever kind or nature.
10. TERM OF AGREEMENT
This Agreement shall continue until October 15, 2002 and thereafter shall
continue automatically for successive annual periods, provided such continuance
is specifically approved at least annually by (i) the Board of Trustees of the
Fund or (ii) a vote, of a "majority" (as defined in the Act) of the Portfolio's
outstanding voting securities, provided that in either event the continuance is
also approved by a majority of the Board of Trustees who are not "interested
persons" (as defined in the Act) of any party to this Agreement, by vote cast
in person at a meeting called for the purpose of voting on such approval. This
Agreement is terminable, without penalty, on sixty (60) days' written notice, by
the Board of Trustees of the Fund or by vote of holders of a majority of the
Portfolio's outstanding voting securities, or upon sixty (60) days' written
notice, by Xxxxx. This Agreement will also terminate automatically in the event
of its assignment (as defined in the Act and the rules thereunder).
11. REPRESENTATION BY THE FUND
The Fund represents that a copy of its Agreement and Declaration of Trust,
dated July 14, 1993, together with all amendments thereto, is on file in the
office of the Secretary of the Commonwealth of Massachusetts.
4
12. LIMITATION OF LIABILITY
This Agreement has been executed on behalf of the Fund in respect of the
Portfolio by the undersigned officer of the Fund in his capacity as an officer
of the Fund. The obligations of this Agreement shall be binding on the assets
and property of the Portfolio only and shall not be binding on any other
portfolio of the Fund or any Trustee, officer or shareholder of the Fund
individually.
13. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the
laws (except the conflict-of-law rules) of the State of New York.
If the foregoing is in accordance with your understanding, kindly indicate
your acceptance hereof by signing and returning the enclosed copy hereof.
Very truly yours,
THE XXXXX RETIREMENT FUND
By: /s/ Xxxxxxx X. Xxxx
-----------------------
Xxxxxxx X. Xxxx
Treasurer
Accepted and Agreed:
XXXX XXXXX MANAGEMENT, INC.
By: /s/ Xxxxxxx X. Xxxx
-----------------------
Xxxxxxx X. Xxxx
Executive Vice President
5
