Exchange of documents. EDMS will be the central electronic document management system. All document exchange between the various MACS Sub-systems will be controlled by EDMS. All documents generated in the different Sub-system is stored in the EDMS. The EDMS will optimize the access to the documents of the Sub-systems leading to faster and easier access to these documents and thus lowering operating costs. These benefits can only be netted by having a system that handles all documents in one system. EDMS will include a service layer, to support the users of the different Sub-systems in MACS, in order to communicate with the document database to: • Upload documents • Search and Retrieve documents • Supersede outdated documents • Change meta data • Delete • Edit • Etc. The service layer is an Application Programming Interface, API, which facilitates the data exchange between the various Sub-systems. The exchange of documents between the various Sub-systems is shown on Figure 4.1. «flow» «flow» «flow» «flow» «flow» The EDMS will contain the following functionalities as a minimum: • Storage in various file formats • Optical Character Recognition • Registration and tagging • Indexing • Workflow and online review • Subscriber functionality • Hyperlinking internally between documents in the EDMS and externally • Document retrieval • Audit Trail • Interface to other MACS Sub-systems • Bulk uploading of documents
