Contract

<.. image(Document Cover Page. Document Number: 14544/22. Subject Codes: CORLX 1053 CFSP/PESC 1521 CODUN 63 COARM 252 CONUN 300. Heading: NOTA PUNT "I/A". Originator: Segretarjat Ġenerali tal-Kunsill. Recipient: Kumitat tar-Rappreżentanti Permanenti/Kunsill. Subject: Deċiżjoni tal-Kunsill li tappoġġa l-implimentazzjoni ta' proġett dwar "Nilliberaw l-innovazzjoni: it-Teknoloġiji Abilitanti u s-Sigurtà Internazzjonali". Commission Document Number: Not Set. Preceeding Document Number: Not Set. Location: Xxxxxxxx. Date: 21 ta' Novembru 2022. Interinstitutional Files: Not Set. Institutional Framework: Kunsill tal-Unjoni Ewropea. Language: MT. Distribution Code: LIMITE. GUID: 4668275037439616108_0) removed ..>

Kunsill

tal-Unjoni Ewropea

Xxxxxxxx, 21 ta' Novembru 2022 (OR. en)

14544/22

LIMITE

CORLX 1053

CFSP/PESC 1521

CODUN 63

COARM 252

CONUN 300

NOTA PUNT "I/A"

minn: Segretarjat Ġenerali tal-Kunsill

lil: Kumitat tar-Rappreżentanti Permanenti/Kunsill

Xxxxxxx: Deċiżjoni tal-Kunsill li tappoġġa l-implimentazzjoni ta' proġett dwar "Nilliberaw l-innovazzjoni: it-Teknoloġiji Abilitanti u s-Sigurtà Internazzjonali"

1. L-"Istrateġija Globali għall-Politika Estera u ta' Sigurtà tal-Unjoni Ewropea" tal-2016 tenfasizza li l-Unjoni ser iżżid il-kontribut tagħha għas-sigurtà kollettiva. L-UE tixtieq tikkontribwixxi għas-sigurtà kollettiva u l-potenzjal li tibbenefika mill-opportunitajiet

ippreżentati minn teknoloġiji ġodda, kif ukoll tindirizza l-isfidi tagħhom, b'mod partikolari

għas-sistema multilaterali ta' diżarm u kontroll tal-armi.

2. Fl-4 ta' Novembru 2022, ir-Rappreżentant Għoli ppreżenta lill-Kunsill proposta għal Deċiżjoni tal-Kunsill li tappoġġa l-implimentazzjoni ta' proġett dwar "Nilliberaw l- innovazzjoni: it-Teknoloġiji Abilitanti u s-Sigurtà Internazzjonali"(dok. 14542/22) u Dokument ta' Proġett relatat (dok. 14542/22 ADD 1).

3. Fl-14 ta' Novembru 2022, il-Xxxxx xx' Ħidma ta' Kunsillieri għar-Relazzjonijiet Barranin (RELEX) iffinalizza t-test tal-abbozz ta' Deċiżjoni tal-Kunsill u qabel dwar id-dikjarazzjoni tal-impatt baġitarju relatata.

4. Il-COREPER huwa għaldaqstant mistieden:

- jikkonferma l-qbil dwar it-test tal-abbozz ta' Deċiżjoni tal-Kunsill u japprova d- dikjarazzjoni tal-impatt baġitarju kif tinsab fl-Xxxxxx għal din in-nota;

- jirrakkomanda li l-Kunsill jadotta d-Deċiżjoni tal-Kunsill li tappoġġa l-

implimentazzjoni ta' proġett dwar "Nilliberaw l-innovazzjoni: it-Teknoloġiji Abilitanti u s-Sigurtà Internazzjonali" kif tinsab, wara l-finalizzazzjoni mill-ġuristi lingwisti, fid-dokument 14543/22 + ADD 1;

- jiddeċiedi li d-Deċiżjoni tal-Kunsill tiġi ppubblikata fil-Ġurnal Uffiċjali.

XXXXXX

BUDGETARY IMPACT STATEMENT

Policy area: External relations

Activity: Common foreign and security policy (CFSP)

Title of action: Council Decision (CFSP) 2022/xxx of xx xx 2022 in support of the implementation of a project on "Unlocking Innovation: Enabling Technologies and International Security"

1. BUDGET LINE(S) CONCERNED + HEADING(S)

14 04 03 Non-proliferation and disarmament

2. LEGAL BASIS

Treaty on European Union, in particular Articles 28(1) and 31(1).

Treaty on the Functioning of the European Union, in particular Article 317.

The EU funds allocated to this action shall be implemented by the United Nations Institute for Disarmament Research (UNIDIR) under indirect management according to Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union, in particular Part I Title V, VI and VII.

3. OVERALL FIGURES FOR THE FINANCIAL YEAR (IN EUROS)

◘ 3.a. - Current year

		Commitments	Payments
Initial appropriation for the financial year (C1)		29 106 555.00	20 000 000.00
Supplementary budgets (C4)		877 791.23	877 791.23
Transfers		-6 000 000.00	0.00
Total appropriation (C1+C4)		23 984 346.23	20 877 791.23
Utilisation at	08/11/2022	-11 735 368.42	-12 739 325.72
Balance available – C1 + C4		12 248 977.81	8 138 465.51
Total for the measure proposed		1 234 011.00	617 005.00

◘ 3.b. - Carryovers

		Commitments	Payments
Xxxxxxxxxx		391 556.41	391 556.41
Utilisation at	08/11/2022	-391 556.41	-391 556.41
Balance available		0.00	0.00
Total for the measure proposed		0.00	0.00

4. DESCRIPTION OF THE ACTION

With a view to the implementation of the EU Global Strategy for the European Union's Foreign and Security Policy and taking into account the EU Strategy against illicit firearms, Small Arms and Light Weapons (SALW) and their Ammunition as well as the EU Artificial Intelligence Strategy, the project activities to be supported by the Union shall have the following specific objective: To Support the work that UNIDIR conducts within its "Security and Technology Programme" (SECTEC) with a view to enhance knowledge and understanding of new and emerging technologies with relevance for international security.

Activities under the project will notably:

a) Monitor, identify and understand new and emerging technologies, as well as novel applications of more established ones, in order to providing policy and decision-makers with accessible knowledge on the technology areas under examination, built on technically and scientifically sound evidence.

b) Seek to provide better understanding how new enabling technologies could be used, and what effect they could achieve, in security contexts. Work conducted under this pillar will focus also on the increasing convergence of different technologies and their cross-domain applications. In particular, including how advancements in enabling technologies will shape the future of conflict and of the battlefield.

c) Explore if novel enabling technologies pose new governance challenges and, if so, how the traditional arms control tool-box can be modernized to address them. In addition, the project will also explore the complementarity of traditional arms control measures with broader technology governance measures that may contribute to achieving the same goals of security, stability, safety, risk reduction, and non-proliferation.

The duration of the action is 24 months.

The action will be funded by EU financial contribution as follows:

Financial Contributions (in €)	2022
EU Contribution:	EUR 1 234 011
Bilateral contributions:	n.a.
TOTAL	EUR 1 234 011

Contributions in kind
EU Member States and Institutions	n.a.
Non-EU participants	n.a.

5. METHOD OF CALCULATION ADOPTED

The budget has been prepared in USD, which is the currency used by the implementing organisation (UNIDIR). The amounts in USD have been converted to EUR according to an exchange rate of

1.003 EUR per USD.

5.1 Calculation of main costs by heading

5.1.1 Heading 1: Staff costs and General Management (EUR 945 710)

Project staff costs comprise the cost of the remuneration of the following positions:

• One UNIDIR staff member, 25% EU-funded, at level P4, Head of Programme, in charge of the overall supervision and substantive oversight of the project.

• One UNIDIR staff member, 2-weeks (in total over the 24-month period) EU funded, at level P4, New York Coordinator, to support substantive engagement of the project in New York.

• One Senior Researcher, 50% EU-funded under an International Individual Contractor Agreement (level IICA-3).

• One Security and Development Specialist, 25% EU-funded under an International Individual Contractor Agreement (level IICA-2).

• One Law Specialist, 50% EU-funded under an International Individual Contractor Agreement (level IICA-2).

• One Emerging Technology Coordinator, 50% EU-funded under an International Individual Contractor Agreement (IICA-2).

• One Technology Governance Specialist, 50% EU-funded under an International Individual Contractor Agreement (IICA-1).

• One Digital Tools Coordinator, 50% EU-funded under an International Individual Contractor Agreement (IICA-1).

• One Programme & Events Support officer, 50% EU-funded under an International Individual Contractor Agreement (IICA-1).

UNIDIR will fully manage the project with its in-house institutional capacity. Relevant services involving substantive oversight and quality control, financial management and reporting, strategic communication and gender mainstreaming to be provided by UNIDIR staff as follows:

• One Deputy Director, 6.25% EU-funded at level D1, in charge of the substantive oversight and quality control of the project.

• One Finance and Budget Officer, 10% EU-funded, at level P3, in charge of the financial management and reporting.

• One Strategic Communications Officer, 5% EU-funded, at level P3, in charge of the strategic communications and promotional products.

• One Programme Management Officer/Gender focal point, 10% EU-funded, at level P3, in charge of the gender mainstreaming.

Detailed budget table:

			Category	Description	No. of Persons	Quantity	Units (days, months,	Unit Cost in US $	Amount in US $	Amount in EUR
1 Heading 1 - Staff costs and General Management
1.1	Project manager and Expert Researchers	1.1.1	Staff	Head of Programme (Programme Management Officer, P4)	0,25	24	months	18.900	113.400	113.740
		1.1.2	Staff	New York Coordinator (Liaison Officer, P4)	1	0,50	months	16.676	8.338	8.363
		1.1.3	Consultant	Senior Researcher (IICA-3)	0,50	24	months	13.014	156.168	156.637
		1.1.4	Consultant	Security and Development Specialist (IICA-2)	0,25	24	months	9.974	59.844	60.024
		1.1.5	Consultant	Law Specialist (IICA-2)	0,50	24	months	9.974	119.688	120.047
		1.1.6	Consultant	Emerging Tech Coordinator (IICA-2)	0,50	24	months	9.180	110.160	110.490
		1.1.7	Consultant	Technology Governance specialist (IICA-1)	0,50	24	months	7.722	92.664	92.942
		1.1.8	Consultant	Digital Tools Coordinator (IICA-1)	0,50	24	months	7.722	92.664	92.942
		1.1.9	Consultant	Programme & Events Support (IICA-1)	0,50	24	months	5.670	68.040	68.244
Subtotal - Project manager and Expert Researchers (1.1)									820.966	823.429
1.2	Enabling Support	1.2.1	Staff	Oversight and Quality Control (Deputy Director, D1)	0,06	24,0	months	24.283	36.425	36.534
		1.2.2	Staff	Financial Management (Finance and Budget Officer P3)	0,10	24	months	14.184	34.042	34.144
		1.2.3	Staff	Strategic Communications and Promotional Products (Strategic Communications Officer, P4)	0,05	24	months	16.676	20.011	20.071
		1.2.4	Staff	Gender Mainstreaming (Programme Management Officer/Gender focal point, P3)	0,10	24	months	13.099	31.438	31.532
Subtotal - Enabling Suppport (1.2)									121.915	122.281
Heading 1 - Staff costs and General Management TOTAL									942.881	945.710

5.1.2. Heading 2: Monitoring trends and increasing awareness of Science and Technology developments (EUR 29 320)

This workstream will encompass two main activities:

First, it will enable the set-up of a continuous technology horizon scanning function to ensure that the most relevant science and technology advancements are detected, screened and analyzed at early stages of development or application. This activity will result in two annual compendiums of the most relevant trends in technological innovation as they pertain to international peace and security.

The budget covers the costs related to the preparation of the two annual compendiums including the audiovisual support, the catering for the event, a video promotion, the design, layout and editing, as well as the translation to French and the printing.

The second activity will include the organization of eight technology breakfasts designed to offer the opportunity, on a quarterly basis, to the diplomatic community in Geneva and New York to learn and discuss, in an informal setting and through a direct engagement with experts, specific enabling technologies relevant to international peace and security. Each event will be held twice: the first time in-person in Geneva and the second time virtually for the New York community.

The budget covers the costs related to the organization of the technology breakfasts including the audio visual support, as well as the catering for both events and venue rental.

Detailed budget table:

			Category	Description	No. of items	Quantity	Units (days, months,	Unit Cost in US $	Amount in US $	Amount in EUR
2 Heading 2 - Monitoring trends and increasing awareness of Science and Technology developments
2.1	Annual Compendium (x2)	2.1.1	Other Operating Costs	2x Audiovisual support fees in Geneva	1	2	each	1.000	2.000	2.006
		2.1.2	Other Operating Costs	Catering: Launch event	1	2	each	360	720	722
		2.1.3	Other Expert Contracts and Fees	Video promotion: Contractor (2 days work external Contractor $280/day)	1	2	day	280	560	562
		2.1.4	Contractual Services	Design, Layout, Editing: Contractor	1	2	each	2.500	5.000	5.015
		2.1.5	Contractual Services	Translation to French: 2x Annual Compendiums at 5,000 words translated at $0.1432 per word	2	5.000	word	0,1432	1.432	1.436
		2.1.6	Contractual Services	Printing: 2x 250 copies, 20 page publication, $0.10 per page	500	20	page	0,1000	1.000	1.003
Subtotal - Annual Compendium (x2) (2.1)									10.712	10.744
2.2	Technology Breakfasts (x8)	2.3.1	Other Operating Costs	4x Audio visual support fees in Geneva	4	1	each	1.000	4.000	4.012
		2.3.2	Contractual Services	4x Breakfast provided in Geneva	1	4	each	360	1.440	1.444
		2.3.3	Other Operating Costs	4x External venue fees (meeting room rental and assistance costs) in New York	4	1	each	2.910	11.640	11.675
		2.3.4	Contractual Services	4x Breakfast provided in New York	1	4	each	360	1.440	1.444
Subtotal - Technology Breakfasts (x8) (2.2)									18.520	18.576
Heading 2 - Monitoring trends and increasing awareness of Science and Technology developments									29.232	29.320

5.1.3 Heading 3: Understanding the impact of Science and Technology on international peace and security (EUR 73 083)

This workstream will include the conduct of four research studies, one for each of the sub- categories of enabling technologies under consideration. Each research study will aim at providing both an introduction to the technology itself and an analysis of the positive and negative impacts that such technology could have on international peace and security. The research methodology used to conduct such impact assessments will consider not only military capabilities but, where relevant and applicable, political, economic, social, technological, legal and environmental factors (PESTLE analysis). These research studies will result in written reports with executive summaries made available in all UN official languages to support greater reach and accessibility (translation of full reports will be conducted based on time and resource availability).

This heading covers the costs related to the organization and launch of the research studies including the consultancy services of the emerging technology subject matter experts, a video promotion, as well as the editing, translation to French and the printing of the studies.

In addition, in recognition of the complex political, military, legal and technical ecosystem in which such technologies are developed and deployed, this workstream will organise four multi- stakeholder dialogues to complement the research activities and xxxxxx exchange of views and transfer of knowledge among different communities of stakeholders. The format of these convenings will be hybrid and timed to be accessible to audiences from all across the world.

The budget will also cover the costs related to the organisation of the multi-stakeholder dialogues including the travel costs for the meeting panellists, the interpretation to French and Spanish, as well as the catering and the venue rental.

Detailed budget table

			Category	Description	No. of items	Quantity	Units (days, months,	Unit Xxxx xx US $	Amount in US $	Amount in EUR
3 Heading 3 - Understanding the impact of Science and Technology on international peace and security
3.1	Research Studies (x4)	3.1.1	Other Operating Costs	Launch event: Promotion, UN audio-visual, setup, cleaning	1	4	each	360	1.440	1.444
		3.1.2	Other Expert Contracts and Fees	Consultation: Emerging Technology Subject Matter Experts (External)	4	1	month	2.500	10.000	10.030
		3.1.3	Other Expert Contracts and Fees	Video Promotion: Contractor (4 days work external Contractor @$280/day)	1	4	day	280	1.120	1.123
		3.1.4	Contractual Services	Design, Layout, Editing: Contractor	1	4	each	2.500	10.000	10.030
		3.1.5	Contractual Services	Translation: 4x studies at 5,000 words translated at $0.1432 per word	4	5000	word	0,1432	2.864	2.873
		3.1.6	Contractual Services	Printing: 4x 250 copies, 20 page publication, $0.10 per page	1.000	20	page	0,1000	2.000	2.006
Subtotal - Research Studies (x4) (3.1)									27.424	27.506
3.2	Multistakeholder Dialogues (x4)	3.2.1	Travel	6x Meeting Panelists, 2x days per diem at ICSC rate ($369), estimated flight cost w/in Europe ($500), terminal expenses ($188) per UN Travel policy	6	2	day	369	8.556	8.582
		3.2.2	Other Operating Costs	4x External venue fees in Geneva	4	1	each	2.910	11.640	11.675
		3.2.3	Contractual Services	4x Catering fees for 1/2 day session based on 45 participants	4	1	each	905	3.620	3.631
		3.2.4	Other Expert Contracts and Fees	4x Interpretation fees for Hybrid Zoom meeting (French, Spanish)	4	1	each	5.406	21.624	21.689
Subtotal - Multistakeholder Dialogues (x4) (3.2)									45.440	45.576
Heading 3 - Understanding the impact of Science and Technology on international peace and security TOTAL									72.864	73.083

5.1.4 Heading 4: Modernizing arms control and designing 21st century governance responses (EUR 88 126)

This workstream will build on the findings of Workstream 2 to further expand the analysis of the selected enabling technologies through four additional research studies focusing on the specific governance challenges and potential policy responses. Similarly, to Workstream 2, each research study will be complemented by a dedicated multi-stakeholder dialogue held in hybrid format with the purpose of extracting lessons identified across sectors that can be used to improve international security policy responses.

This heading covers the costs related to the organization and launch of the research studies including the consultancy services of the technology governance subject matter experts, a video promotion, as well as the editing, translation to French and the printing of the studies. It will also cover the organization of the multi-stakeholder dialogues, including the travel costs for the meeting panelists, the interpretation to French and Spanish, the content of the website, as well as the catering and the venue rental.

In addition, this workstream will include the conceptualization and early design of an interactive infographic that enables the identification and mapping of relevant arms control and wider technology governance tools and instruments at regional and international level for selected enabling technologies. This activity will serve to test both the methodology to identify and prioritize applicable and relevant tools as well as different options for data visualization. The infographic will be uploaded on a specific webpage on UNIDIR's webpage.

The budget will cover the UNIDIR Web integration and hosting of the mentioned infographics.

Detailed budget table

			Category	Description	No. of items	Quantity	Units (days, months,	Unit Xxxx xx US $	Amount in US $	Amount in EUR
4 Heading 4 - Modernizing arms control and designing 21st century governance responses
4.1	Additional Research Studies (x4)	4.1.1	Other Operating Costs	Launch event: Promotion, UN audio-visual, setup, cleaning	1	4	each	360	1.440	1.444
		4.1.2	Other Expert Contracts and Fees	Technology Governance Subject Matter Experts (External)	4	1	month	2.500	10.000	10.030
		4.1.3	Other Expert Contracts and Fees	Video promotion: Contractor (4 days work external Contractor @$280/day)	1	4	day	280	1.120	1.123
		4.1.4	Contractual Services	Design, Layout, Editing: Contractor	1	4	each	2.500	10.000	10.030
		4.1.5	Contractual Services	Translation: 4x studies at 5,000 words translated at $0.1432 per word	4	5000	word	0,1432	2.864	2.873
		4.1.6	Contractual Services	Printing: 4x 250 copies, 20 page publication, $0.10 per page	1.000	20	page	0,1000	2.000	2.006
Subtotal -Two multi-stakeholder workshops (4.1)									27.424	27.506
4.2	Additional Multistakeholder Dialogues (x4)	4.2.1	Travel	6x Meeting Panelists, 2x days per diem at ICSC rate ($369), estimated flight cost w/in Europe ($500), terminal expenses ($188) per UN Travel policy	6	2	day	369	8.556	8.582
		4.2.2	Other Operating Costs	4x External venue fees in Geneva	4	1	each	2.910	11.640	11.675
		4.2.3	Contractual Services	4x Catering fees for 1/2 day session based on 45	4	1	each	905	3.618	3.629
		4.2.4	Other Expert Contracts and Fees	4x Interpretation fees for Hybrid Zoom meeting (French, Spanish)	4	1	each	5.406	21.624	21.689
		4.2.6	Contractual Services	Graphic/Web Designer: Contractor	1	2	month	4.500	9.000	9.027
Subtotal - Addtl Multistakeholder Dialogues (x4) (4.2)									54.438	54.601
4.3	Interactive Infographic	4.3.1	Contractual Services	UNIDIR Web integration and hosting: Contractor	1	2	month	3.000	6.000	6.018
Subtotal - Interactive Infographic (4.3)									6.000	6.018
Heading 4 - Modernizing arms control and designing 21st century governance responses TOTAL									87.862	88.126

5.1.5 Indirect costs (EUR 79 537)

Indirect costs will correspond to 7% of the direct costs (EUR 1 136 238), i.e. EUR 79 537.

The indirect costs for the action are those eligible costs which may not be identified as specific costs directly linked to the implementation of the action and may not be booked to it directly. However, they are incurred in connection with the eligible direct costs for the action.

5.1.6 Contingencies (EUR 18 237)

The contingency reserve, which can be used only with a prior written approval of the Commission, is EUR 18 237, which corresponds to 1.5% of the direct costs.

The reserve for contingencies and/or possible fluctuations in exchange rates allow for adjustments necessary in the light of unforeseeable changes of circumstances on the ground. It can be used only with the prior written authorisation of the contracting authority, upon duly justified request by the coordinator.

5.2 Itemised breakdown of cost (indicative)

Budget heading	Budget (EUR)
1. Staff costs and General Management	945 710
2. Monitoring trends and increasing awareness of Science and Technology developments	29 320
3. Understanding the impact of Science and Technology on international peace and security	73 083
4. Modernizing arms control and designing 21st century governance responses	88 126
Sub-total direct costs (1-4)	1 136 238
Indirect Costs	79 537
Contingencies	18 237
Total costs	1 234 011

The authorising officer responsible is hereby authorised to vary each of the above amounts related to the budget according to exact operational requirements and possibilities and in keeping with sound financial management, while not exceeding the overall amount of the financing decision.

6. SCHEDULE OF PAYMENTS (IN EUROS)

Line	Value	Year n	Year n+1	Year n+2	Year n+3	Subsequent years
14 04 03	1 234 011 Total 1 000 000	000 005 617 005	617 005 617 005