Academic Affiliate. As the institution sponsoring the educational program, the Academic Affiliate will assume overall responsi- bility for the educational program and maintain accreditation by the nationally recognized accrediting body for that profession, if one exists. The Academic Affiliate will notify VA within three business days of any change in the accreditation status of the educational program.
Academic Affiliate. The Academic Affiliate will ensure that each HPT is prepared to participate in VA training before every HPT’s rotation/education experience. The Academic Affiliate will prepare the Trainee Qualifications and Credentials Verification Letter (TQCVL) and provide verification of information for the HPTs rotat- ing at VA. The Academic Affiliate will notify the VA of significant changes in HPT qualifications or cre- dentials within three business days of discovery. The Academic Affiliate will orient HPTs to affiliate and program educational policies. The Academic Affili- ate and VA staff will collaborate to ensure appropriate resources are available for HPTs. The Academic Affiliate will assure that HPTs will be supervised by staff with appropriate credentials per VA and accrediting body standards, as applicable. The Academic Affiliate, in consultation with VA faculty and staff, will assess the HPTs’ performance and conduct according to the guidelines outlined in the ap- proved curriculum and accepted standards for the training program. If the Academic Affiliate is considering dismissal of an HPT assigned to VA for unsatisfactory performance or conduct, consultation with the VA site director is required prior to the rendering of any decision. If the Academic Affiliate decides to dismiss the HPT or the HPT resigns from the program, the VA site director must be notified within three business days. VA will terminate HPTs’ VA assignment and access to VA systems and facilities upon such notice.
Academic Affiliate. The Academic Affiliate should recommend members from its staff for appointment to the local VA Affiliation Partnership Council (APC) and its subcommittees per VA policy.
Academic Affiliate. The Academic Affiliate will communicate to VA its processes for monitoring the learning environment and share the results with VA.
Academic Affiliate. The Academic Affiliate acknowledges and agrees that HPTs must comply with VA eligibility require- ments including appropriate health screenings, immunizations, US Selective Service System registra- tion, and residency status such as proof of US citizenship or legal residence, or non-immigrant or ex- change visitor status. Non-US-citizen HPTs are ineligible for direct-paid VA training positions. Rotation of non-US-Citizen HPTs at VA must be approved by the Medical Center Director for that VA Healthcare System. The Academic Affiliate will ensure that each HPT is screened against the US Department of Health and Human Services (DHHS) List of Excluded Individuals/Entities. Any HPT having a current or past license in any health profession will also have their license status reviewed, including an assess- ment of adverse actions and query to the National Provider Data Bank (NPDB). The Academic Affiliate will perform background investigations on HPTs as appropriate and inform all HPTs that the VA is a Drug- Free Workplace. HPTs may be selected for random drug testing. The Academic Affiliate acknowledges that each HPT assigned to complete a rotation at VA under this Agreement will be a user of VA information and VA information systems. As such, each HPT will be re- sponsible for meeting all statutory and policy requirements before having systems access. Each HPT will also be responsible for safeguarding VA information which includes but is not limited to following all of VA’s confidentiality statutes, taking VA information privacy and security training (through the Mandatory Training for Trainees course), immediately reporting all security incidents to the appropriate facility Privacy Officer and acknowledging and agreeing to follow all requirements found in VA’s Information Security Rules of Behavior.
