Program Policies Rules and Regulations a) Academic Affiliate The Academic Affiliate acknowledges and agrees that HPTs must comply with VA eligibility require- ments including appropriate health screenings, immunizations, US Selective Service System registra- tion, and residency status such as proof of US citizenship or legal residence, or non-immigrant or ex- change visitor status. Non-US-citizen HPTs are ineligible for direct-paid VA training positions. Rotation of non-US-Citizen HPTs at VA must be approved by the Medical Center Director for that VA Healthcare System. The Academic Affiliate will ensure that each HPT is screened against the US Department of Health and Human Services (DHHS) List of Excluded Individuals/Entities. Any HPT having a current or past license in any health profession will also have their license status reviewed, including an assess- ment of adverse actions and query to the National Provider Data Bank (NPDB). The Academic Affiliate will perform background investigations on HPTs as appropriate and inform all HPTs that the VA is a Drug- Free Workplace. HPTs may be selected for random drug testing. The Academic Affiliate acknowledges that each HPT assigned to complete a rotation at VA under this Agreement will be a user of VA information and VA information systems. As such, each HPT will be re- sponsible for meeting all statutory and policy requirements before having systems access. Each HPT will also be responsible for safeguarding VA information which includes but is not limited to following all of VA’s confidentiality statutes, taking VA information privacy and security training (through the Mandatory Training for Trainees course), immediately reporting all security incidents to the appropriate facility Privacy Officer and acknowledging and agreeing to follow all requirements found in VA’s Information Security Rules of Behavior.
Program Policies Rules and Regulations. Institution with UME: The Institution will acknowledge Directive 1400.09 as overriding policy for UME. In addition, the Institution will notify trainees that the VA is a Drug Free Workplace and that trainees appointed to the VA may be subject to random drug testing in accordance with criteria contained in Executive Order 12564. The Institution will complete Trainee Qualifications and Credentials Verification Letters (TQCVLs) for all trainees rotating at the VA (including visiting students processed through the Institution), ensure the terms outlined in the TQCVL are met, and ensure that all trainees are fit for VA assignment as stated above. VA: The VA will follow all policies for Trainee Onboarding, Trainee Supervision, Educational Relationships, Disbursement Agreements, and Education of Physicians and Dentists. The VA will notify the affiliate when new Directives or Handbooks pertaining to education are released or current ones are updated. The VA is responsible for conducting periodic reviews of local academic programs and policies ensuring compliance with VA policies.
Program Policies Rules and Regulations
