Common use of Acceptable Clause in Contracts

Acceptable. ● Vegetation management o Mowing or trimming grass o Trimming or pruning trees and shrubs o Removal of climbing vines and invasives ● Care of existing markers and monuments o Conditions assessments o Basic cleaning o Professional repairs or resetting ● Installation of replacement markers (NOTE: presence of original markers must be documented as part of funding request) ● Maintenance and repair of existing fences, walls, and other plot enclosures o Conditions assessments o Treatment of rust/corrosion in iron fencing o In-kind repairs to stone, brick, and concrete walls and enclosures o In-kind repairs to wood and woven wire fencing ● Maintenance and in-kind repair of existing mausolea and other aboveground structures o Conditions assessments o Professional repairs ● Installation of interpretive or wayfinding signage ● In-kind repairs to existing roads, paths, and parking areas ● Preservation Planning NOT ACCEPTABLE (INCLUDES BUT IS NOT LIMITED TO): ● Tree removal ● New markers and monuments ● Chemical cleaning. bleaching, or power washing of existing markers and monuments ● New construction ● New fencing ● Excavation/ground disturbance (other than that required for installation of approved replacement markers or resetting of existing monuments) ● Employee salaries ● Equipment purchase ● Drainage/erosion mitigation ● Ground Penetrating Radar (GPR) not pre-approved by DHR I acknowledge and understand the eligible uses of these state funds. If these funds are passed to another entity/organization/group/person that will perform the work, I understand that it is my responsibility to ensure that the terms of this agreement are understood by all parties involved. Funding Recipient/Responsible Party Signature: Date Cemetery Name:

Acceptable. ● Vegetation management o Mowing or trimming grass o Trimming or pruning trees and shrubs o Removal of climbing vines and invasives ● Care of existing markers and monuments o Conditions assessments o Basic cleaning o Professional repairs or resetting ● Installation of replacement markers (NOTE: presence of original markers must be documented as part of funding request) ● new monuments Maintenance and repair of existing fences, walls, and other plot enclosures o Conditions assessments o Treatment of rust/corrosion in iron fencing o In-kind repairs to stone, brick, and concrete walls and enclosures o In-kind repairs to wood and woven wire fencing ● Maintenance and in-kind repair of existing mausolea and other aboveground funerary structures o Conditions assessments o Professional repairs ● Installation of interpretive or wayfinding signage ● In-kind repairs to existing roads, paths, and parking areas ● Preservation Planning NOT ACCEPTABLE (INCLUDES BUT IS NOT LIMITED TO): ● Tree removal ● New markers and monuments ● Chemical cleaning. bleaching, or power washing of existing markers and monuments ● New construction ● New fencing ● Excavation/ground disturbance Excavation (other than that required for installation of approved replacement markers or resetting of existing monuments) ● Employee salaries ● Equipment purchase ● Drainage/erosion mitigation ● Ground Penetrating Radar (GPR) not pre-approved by DHR I acknowledge and understand the eligible uses of these state funds. If these funds are passed to another entity/organization/group/person that will perform the work, I understand that it is my responsibility to ensure that the terms of this agreement are understood by all parties involved. Funding Recipient/Responsible Party Signature: Signature Date Cemetery NameName Vegetation Management: Ornamental and traditional plantings: In Virginia, several plant and tree species were traditionally used as both ornaments and grave markers. We recommend taking care not to damage or remove the following species as they may have been purposefully planted by the family or community: Trees: include willow, holly, magnolia, oak, cedar, dogwood. Shrubs: include gardenia, camellia, sweetbush, boxwood, rose. Plants: include flowering bulbs (daffodil, crocus), periwinkle/vinca, running cedar, yucca. Mowing/trimming grass: Try to avoid using riding or deck mowers around monuments, fences and other cemetery features (these are difficult to control in tight spaces, and the blades can throw rocks or otherwise damage fragile headstones). Hand-trimming around monuments and fences is best when possible. If string trimmers are used, we recommend installing the lightest/softest cord available and keeping the head of the trimmer aimed at the ground and away from monuments, fences, etc. Try to keep grass clippings from accumulating on headstones - wet or decomposing grass causes staining and biological growth that can be very difficult to remove. Trimming/pruning trees and shrubs: Regular maintenance of trees and shrubs can prevent damage to headstones and other cemetery features. Removal of dying, dead, or unstable limbs before they can fall is recommended if this activity can be done safely. Pruning trees and shrubs away from headstones allows air to circulate, which can help to prevent mildew, xxxx, and other biological growth. Trees that show signs of disease, crown death, or other loss of stability should be assessed by a tree specialist to determine whether they pose a threat to headstones or xxxxxx. If trees must be removed this should be performed by a professional tree service. Stumps should be left in place, not pulled or otherwise removed. A xxxxx grinder may be used if the xxxxx is located away from monuments or other cemetery features. NOTE: grant funds cannot be used for tree removal. Climbing vine removal: Vine species that do not attach themselves to monuments (honeysuckle, kudzu, etc.) can be removed by clipping at ground level and gently pulling away. Vine species that attach (including all species of ivy) should be clipped at the ground surface and again at about six inches up the stem, and then be allowed to die back completely. Once the vine has died back completely – leaves dry, stems snap easily – gently pull the vegetation away from the monument. If the vine does not easily release, leave it alone and try again in a few weeks. Herbicide use: Broadcast herbicides (both sprays and granular forms) are generally not recommended as they can cause spalling or staining of monuments. To avoid damaging headstones and fences, herbicide can be painted onto the cut ends of removed vines, saplings, etc. with a small paintbrush to discourage regrowth. Be sure to read all directions and use safety gear. Care of Existing Monuments:

Acceptable. ● Vegetation management o Mowing or trimming grass o Trimming or pruning trees and shrubs o Removal of climbing vines and invasives and fallen trees/limbs ● Care of existing markers and monuments o Conditions assessments o Basic cleaning o Professional repairs or resetting ● Installation of replacement markers (NOTE: presence of original markers must be documented documented, if present, as part of funding requestrequest – DHR must provide prior written approval for replacement marker installation) ● Maintenance and repair of existing fences, walls, and other plot enclosures o Conditions assessments o Treatment of rust/corrosion in iron fencing o In-kind repairs to stone, brick, and concrete walls and enclosures o In-kind repairs to wood and woven wire fencing ● Maintenance and in-kind repair of existing mausolea mausoleums and other aboveground structures o Conditions assessments o Professional repairs ● Installation of interpretive or wayfinding signage ● In-kind repairs to existing roads, paths, and parking areas ● Preservation Planning Planning, including pre-approved Ground Penetrating Radar (GPR) survey NOT ACCEPTABLE (INCLUDES BUT IS NOT LIMITED TO): ● Tree removal Removal of standing trees ● New markers and monuments (other than memorials installed on currently unmarked xxxxxx with prior DHR approval) ● Chemical cleaning. bleaching, or power washing of existing markers and monuments ● New construction ● New fencing ● Excavation/ground disturbance (other than that required for installation of DHR- approved replacement markers or markers, resetting of existing monuments, and replacement of fencing) ● Employee salaries ● Equipment purchase ● Drainage/erosion mitigation ● Ground Penetrating Radar (GPR) not pre-approved by DHR I acknowledge and understand the eligible uses of these state funds. If these funds are passed to another entity/organization/group/person that will perform the work, I understand that it is my responsibility to ensure that the terms of this agreement are understood by all parties involved. Funding Recipient/Responsible Party Signature: Date Cemetery Name:

Acceptable. ● Vegetation management o • Mowing or trimming grass o • Trimming or pruning trees and shrubs o • Removal of climbing vines and invasives ● • Care of existing markers and monuments o • Conditions assessments o • Basic cleaning o • Professional repairs or resetting ● • Installation of replacement markers (NOTE: presence of original markers must be documented as part of funding request) ● • Maintenance and repair of existing fences, walls, and other plot enclosures o • Conditions assessments o • Treatment of rust/corrosion in iron fencing o • In-kind repairs to stone, brick, and concrete walls and enclosures o • In-kind repairs to wood and woven wire fencing ● • Maintenance and in-kind repair of existing mausolea and other aboveground structures o • Conditions assessments o • Professional repairs ● • Installation of interpretive or wayfinding signage ● • In-kind repairs to existing roads, paths, and parking areas ● • Preservation Planning NOT ACCEPTABLE (INCLUDES BUT IS NOT LIMITED TO): ● • Tree removal ● • New markers and monuments ● Chemical cleaning. bleaching, or power washing of existing markers and monuments ● • New construction ● • New fencing ● Excavation/ground disturbance • Excavation (other than that required for installation of approved replacement markers or resetting of existing monuments) ● • Employee salaries ● • Equipment purchase ● • Drainage/erosion mitigation ● • Ground Penetrating Radar (GPR) not pre-approved by DHR Signature page to follow. I acknowledge and understand the eligible uses of these state funds. If these funds are passed to another entity/organization/group/person that will perform the work, I understand that it is my responsibility to ensure that the terms of this agreement are understood by all parties involved. Funding Recipient/Responsible Party Signature: Date _ Cemetery Name:: CITIZENS’ GUIDE TO CEMETERY MAINTENANCE