Common use of Access to Department Information Resources and Facilities Clause in Contracts

Access to Department Information Resources and Facilities. a. Any time during the life of the Contract, the Contractor may submit a request for specific authorized access to Department information resources and facilities for Contractor and subcontractor staff. Resources and facilities to which specific authorized access may be requested include but are not limited to: • Office Buildings • Restricted Rooms within Office Buildings • Restricted Data • Department Intranet • Department Network • Data Management Systems such as CAMS and SUNTAX The Contractor shall submit in writing all initial requests (and changes) for access to Department facilities and information sources to the Department’s Contract Manager five (5) business days in advance of the requested effective date. The written request must include the name, position title, telephone number, E- mail address, and purpose for the access or change to access. Upon receipt of the request, the Department’s Contract Manager determines the appropriateness of each request. b. The Contractor shall maintain a list of all persons accessing Contractor facilities where equipment and information in whatever form is maintained. The list shall include the name, position title, telephone number, email address, and purpose for access. The list must be provided to the Department’s Contract Manager within 10 days of the Contract effective date, and not less than annually thereafter. The Contractor shall provide the Department’s Contract Manager a current, up- to-date list within two business days of request. The Contractor agrees and understands contract staff are prohibited from accessing the Department facilities, network and information resources until the Department’s Contract Manager notifies the Contractor in writing access is approved. c. Contractor shall notify in writing the Department’s Contract Manager immediately whenever Contractor or sub-contractor staff are terminated or leave the employment of the Contractor without notice. d. Contractor shall notify the Department’s Contract Manager of a planned separation or reassignment or change to access previously granted to Contractor or subcontractor staff no less than five (5) business days in advance. The notification must include for each individual their name, position, telephone number, e-mail address, justification and nature of the change and effective date of the change. e. In the event of a separation, reassignment or termination of Contractor or subcontractor staff, the Contractor must obtain and return all security identification and access devices given to the individual, and a written acknowledgement signed by the separating or terminated individual stating they understand they remain subject to the confidentiality provisions of this Contract, including but not limited to Section I.

Access to Department Information Resources and Facilities. a. 1. Any time during the life of the ContractAgreement, the Contractor Provider may submit a request for specific authorized access to Department information resources and facilities for Contractor Provider and subcontractor staff. Resources and facilities to which specific authorized access may be requested include but are not limited to: • Office Buildings • Restricted Rooms within Office Buildings • Restricted Data • Department Intranet • Department Network • Data Management Systems such as CAMS and SUNTAX The Contractor Provider shall submit in writing all initial requests (and changes) for access to Department facilities and information sources to the Department’s Contract Manager five (5) business days in advance of the requested effective date. The written request must include the name, position title, telephone number, E- E-mail address, and purpose for the access or change to access. Upon receipt of the request, the Department’s Contract Manager determines the appropriateness of each request. b. 2. The Contractor Provider shall maintain a list of all persons accessing Contractor Provider facilities where equipment and information in whatever form is maintained. The list shall include the name, position title, telephone number, email address, and purpose for access. The list must be provided to the Department’s Contract Manager within 10 days of the Contract Agreement effective date, and not less than annually thereafter. The Contractor Provider shall provide the Department’s Contract Manager a current, up- up-to-date list within two business days of request. The Contractor Provider agrees and understands contract staff are prohibited from accessing the Department facilities, network and information resources until the Department’s Contract Manager notifies the Contractor Provider in writing access is approved. c. Contractor 3. Provider shall notify in writing the Department’s Contract Manager immediately whenever Contractor Provider or sub-contractor staff are terminated or leave the employment of the Contractor Provider without notice. d. Contractor 4. Provider shall notify the Department’s Contract Manager of a planned separation or reassignment or change to access previously granted to Contractor Provider or subcontractor staff no less than five (5) business days in advance. The notification must include for each individual their name, position, telephone number, e-mail address, justification and nature of the change and effective date of the change. e. 5. In the event of a separation, reassignment or termination of Contractor Provider or subcontractor staff, the Contractor Provider must obtain and return all security identification and access devices given to the individual, and a written acknowledgement signed by the separating or terminated individual stating they understand they remain subject to the confidentiality provisions of this ContractAgreement, including but not limited to Section I.

Access to Department Information Resources and Facilities. a. 1. Any time during the life of the Contract, the Contractor may submit a request for specific authorized access to Department information resources and facilities for Contractor and subcontractor staff. Resources and facilities to which specific authorized access may be requested include but are not limited to: • Office Buildings • Restricted Rooms within Office Buildings • Restricted Data • Department Intranet • Department Network • Data Management Systems such as CAMS and SUNTAX SUNTAX 2. The Contractor shall submit in writing all initial requests (and changes) for access to Department facilities and information sources to the Department’s Contract Manager five (5) business days in advance of the requested effective date. The written request must include the name, position title, telephone number, E- E-mail address, and purpose for the access or change to access. Upon receipt of the request, the Department’s Contract Manager determines the appropriateness of each request. b. 3. The Contractor shall maintain a list of all persons accessing Contractor facilities where equipment and information in whatever form is maintained. The list shall include the name, position title, telephone number, email address, and purpose for access. The list must be provided to the Department’s Contract Manager within 10 days of the Contract effective date, and not less than annually thereafter. The Contractor shall provide the Department’s Contract Manager a current, up- up-to-date list within two business days of request. The Contractor agrees and understands contract staff are prohibited from accessing the Department facilities, network and information resources until the Department’s Contract Manager notifies the Contractor in writing access is approved. c. 4. Contractor shall notify in writing the Department’s Contract Manager immediately whenever Contractor or sub-contractor staff are terminated or leave the employment of the Contractor without notice. d. 5. Contractor shall notify the Department’s Contract Manager of or a planned separation or reassignment or change to access previously granted to Contractor or subcontractor staff no less than five (5) business days in advance. The notification must include for each individual their name, position, telephone number, e-mail address, justification and nature of the change and effective date of the change. e. 6. In the event of a separation, reassignment or termination of Contractor or subcontractor staff, the Contractor must obtain and return all security identification and access devices given to the individual, and a written acknowledgement signed by the separating or terminated individual stating they understand they remain subject to the confidentiality provisions of this Contract, including but not limited to Section I.