Common use of Accident Insurance Clause in Contracts

Accident Insurance. It is highly recommended that either the Programme Country HEI or the receiving organisation provide insurance coverage to the trainee, and fill in the information in Table B or C accordingly. The trainee must be covered at least by an accident insurance (damages caused to the trainee at the workplace) and by a liability insurance (damages caused by the trainee at the workplace). If neither the Programme Country HEI nor the receiving organisation provide this insurance coverage, it will have to be covered by the trainee. To this effect, the student grant agreement must highlight what is mandatory or recommended in terms of insurance and it must state who is responsible for taking the mandatory insurance. Receiving organisation (Table C) The receiving organisation should provide appropriate support, including mentoring, supervision and equipment, to the trainee. If the receiving organisation plans to provide financial support and/or a contribution in kind for the trainee on top of the Erasmus+ grant, it should specify which will be its amount and/or in what it will consist. The receiving organisation commits to issue a Traineeship Certificate (table D of the template) within 5 weeks after the end of the traineeship. Signing the Learning Agreement All parties must sign the Learning Agreement before the start of the mobility. It is not compulsory to circulate papers with original signatures, scanned copies of signatures or digital signatures may be accepted, depending on the national legislation or institutional regulations. DURING THE MOBILITY Exceptional Changes to the Traineeship / Study and Traineeship Programme (Tables A2 & B2) If it is necessary to make any changes to the planned activities, the Table A describing the Traineeship Programme should be kept unchanged and changes should be described in Table A2. Both tables should be kept together in all communications. This also applies in the case of combined mobilities where the initial Table A describing the Study Programme should be kept unchanged and modifications should be described and justified in Table A2. A separate table (Table B2) is available to reflect any eventual changes to planned recognition of the study programme. When changes to the traineeship programme arise, they should be agreed as soon as possible with the HEI(s) and the receiving organisation. The same applies to changes to the study programme in case of combined mobilities. When the change concerns an extension of the duration, the request can be made by the trainee at the latest one month before the foreseen end date. Changes of the Responsible person(s) In case of changes of the responsible person(s), the information below should be inserted by the HEI(s) or receiving organisation, where applicable. Changes of the Responsible person(s) Name Email Position New Responsible person at the Programme Country Institution New Responsible person at the Partner Country Institution (where applicable) New Supervisor at the receiving organisation Confirming the Changes All parties must approve the changes to the Learning Agreement. The European Commission would like to limit the use of paper for exchanging documents as much as possible. That is why it is accepted that information is exchanged electronically, e.g. via email, scanned or digital signatures, etc. without the need of a paper signature. However, if national legislations or institutional regulations require paper signatures, a signature box can be added where needed. AFTER THE MOBILITY Please note the template for traineeships combined with a study period includes both a "Traineeship Certificate" by the receiving organisation and "Transcript of Records" by the receiving and the sending institution linked to the study programme. We will first see the requirements for the "Traineeship Certificate by the receiving organisation" and after that the requirements regarding the two "Transcripts of Records". Traineeship Certificate by the receiving organisation (Table D) After the mobility, the receiving organisation should send a Traineeship Certificate to the trainee and Sending Institution, normally within five weeks after successful completion of the traineeship. It can be provided electronically or through any other means accessible to the trainee and the Sending Institution. The Traineeship Certificate will contain at least the information in Table D. The actual start and end dates of the traineeship programme should be included according to the following definitions: The start date of the traineeship period is the first day the trainee has been present at the receiving organisation to carry out his/her traineeship. For example, this could be the first day of work, a welcoming event organised by the receiving organisation, an information session for trainees with special needs, a language and intercultural course organised either by the receiving organisation or other organisations (if the Sending Institution considers it relevant for the mobility). The end date of the traineeship period is the last day the trainee has been present at the receiving organisation to carry out his/her traineeship, not his actual date of departure.

Accident Insurance. It is highly recommended that either the Programme Country HEI or the receiving organisation provide insurance coverage to the trainee, and fill in the information in Table B or C accordingly. The trainee must be covered at least by an accident insurance (damages caused to the trainee at the workplace) and by a liability insurance (damages caused by the trainee at the workplace). If neither the Programme Country HEI nor the receiving organisation provide this insurance coverage, it will have to be covered by the trainee. To this effect, the student grant agreement must highlight what is mandatory or recommended in terms of insurance and it must state who is responsible for taking the mandatory insurance. Receiving organisation (Table C) The receiving organisation should provide appropriate support, including mentoring, supervision and equipment, to the trainee. If the receiving organisation plans to provide financial support and/or a contribution in kind for the trainee on top of the Erasmus+ grant, it should specify which will be its amount and/or in what it will consist. The receiving organisation commits to issue a Traineeship Certificate (table D of the template) within 5 weeks after the end of the traineeship. Signing the Learning Agreement All parties must sign the Learning Agreement before the start of the mobility. It is not compulsory to circulate papers with original signatures, scanned copies of signatures or digital signatures may be accepted, depending on the national legislation or institutional regulations. DURING THE MOBILITY Exceptional Changes to the Traineeship / Study and Traineeship Programme (Tables A2 & B2) If it is necessary to make any changes to the planned activities, the Table A describing the Traineeship Programme should be kept unchanged and changes should be described in Table A2. Both tables should be kept together in all communications. This also applies in the case of combined mobilities where the initial Table A describing the Study Programme should be kept unchanged and modifications should be described and justified in Table A2. A separate table (Table B2) is available to reflect any eventual changes to planned recognition of the study programme. When changes to the traineeship programme arise, they should be agreed as soon as possible with the HEI(s) and the receiving organisation. The same applies to changes to the study programme in case of combined mobilities. When the change concerns an extension of the duration, the request can be made by the trainee at the latest one month before the foreseen end date. Changes of the Responsible person(s) In case of changes of the responsible person(s), the information below should be inserted by the HEI(s) or receiving organisation, where applicable. Changes of the Responsible person(s) Name Email Position New Responsible person at the Programme Country Institution New Responsible person at the Partner Country Institution (where applicable) New Supervisor at the receiving organisation Confirming the Changes All parties must approve the changes to the Learning Agreement. The European Commission would like to limit the use of paper for exchanging documents as much as possible. That is why it is accepted that information is exchanged electronically, e.g. via email, scanned or digital signatures, etc. without the need of a paper signature. However, if national legislations or institutional regulations require paper signatures, a signature box can be added where needed. AFTER THE MOBILITY Please note the template for traineeships combined with a study period includes both a "Traineeship Certificate" by the receiving organisation and "Transcript of Records" by the receiving and the sending institution linked to the study programme. We will first see the requirements for the "Traineeship Certificate by the receiving organisation" and after that the requirements regarding the two "Transcripts of Records".  Traineeship Certificate by the receiving organisation (Table D)  After the mobility, the receiving organisation should send a Traineeship Certificate to the trainee and Sending Institution, normally within five weeks after successful completion of the traineeship. It can be provided electronically or through any other means accessible to the trainee and the Sending Institution.  The Traineeship Certificate will contain at least the information in Table D.  The actual start and end dates of the traineeship programme should be included according to the following definitions: o The start date of the traineeship period is the first day the trainee has been present at the receiving organisation to carry out his/her traineeship. For example, this could be the first day of work, a welcoming event organised by the receiving organisation, an information session for trainees with special needs, a language and intercultural course organised either by the receiving organisation or other organisations (if the Sending Institution considers it relevant for the mobility). o The end date of the traineeship period is the last day the trainee has been present at the receiving organisation to carry out his/her traineeship, not his actual date of departure.

Accident Insurance. It is highly recommended that either the Programme Country HEI Sending Institution or the receiving organisation Receiving Organisation/Enterprise provide insurance coverage to the trainee, and fill in the information in Table B or C accordingly. The trainee must be covered at least by an accident insurance (damages caused to the trainee at the workplace) and by a liability insurance (damages caused by the trainee at the workplace). If neither the Programme Country HEI nor the receiving organisation provide this insurance coverage, it will have to be covered by the trainee. To this effect, the student grant agreement must highlight what is mandatory or recommended in terms of insurance and it must state who is responsible for taking the mandatory insurance. Receiving organisation Organisation/Enterprise (Table C) The receiving organisation Receiving Organisation/Enterprise should provide appropriate support, including mentoring, supervision support and equipment, equipment to the trainee. If The Receiving Organisation/Enterprise should also specify whether the receiving organisation plans to provide trainee will receive financial support and/or a contribution in kind for the trainee on top of traineeship. Both options are compatible with the Erasmus+ grant, it should specify which will be its amount and/or in what it will consist. The receiving organisation Receiving Organisation/Enterprise commits to issue a Traineeship Certificate (table D of the template) within 5 weeks after the end of the traineeship. . Signing the Learning Agreement All parties must sign the Learning Agreement before the start of the mobility. It is not compulsory to circulate papers with original signatures, scanned copies of signatures or digital signatures may be accepted, depending on the national legislation or institutional regulationslegislation. DURING THE MOBILITY Exceptional Changes to the Traineeship / Study and Traineeship Programme (Tables Table A2) Table A2 & B2) If it is necessary should only be completed during the mobility if changes have to make any changes to be introduced into the planned activitiesoriginal Learning Agreement. In that case, the Table A describing the Traineeship Programme should be kept unchanged and changes should be described in Table A2. Both tables The two Tables should be kept together in all communications. This also applies in the case of combined mobilities where the initial Table A describing the Study Programme should be kept unchanged and modifications should be described and justified in Table A2. A separate table (Table B2) is available to reflect any eventual changes to planned recognition of the study programme. When changes to the traineeship programme arise, they should be agreed as soon as possible with the HEI(s) and the receiving organisationSending Institution. The same applies to changes to the study programme in In case of combined mobilities. When the change concerns an extension of the durationduration of the traineeship programme abroad, the request can be made by the trainee at the latest one month before the foreseen end date. Changes of the Responsible person(s) In case of changes of the responsible person(s), the information below should be inserted by the HEI(s) Sending Institution or receiving organisationReceiving Organisation/Enterprise, where applicable. Changes of the Responsible person(s) Name Email Position New Responsible person at the Programme Country Sending Institution New Responsible person at the Partner Country Institution (where applicable) New Supervisor at the receiving organisation Receiving Organisation/Enterprise Confirming the Changes All parties must approve the changes to the Learning Agreement. The European Commission would like to limit the use of paper for exchanging documents as much as possible. That is why it is accepted that information is exchanged electronically, e.g. via email, scanned or digital signatures, etc. without the need of a paper signature. However, if national legislations or institutional regulations require paper signatures, a signature box can be added where needed. AFTER THE MOBILITY Please note the template for traineeships combined with a study period includes both a "Traineeship Certificate" by the receiving organisation and "Transcript of Records" by the receiving and the sending institution linked to the study programme. We will first see the requirements for the "Traineeship Certificate by the receiving organisation" and after that the requirements regarding the two "Transcripts of Records". Traineeship Certificate by the receiving organisation Receiving Organisation/Enterprise (Table D) After the mobility, the receiving organisation Receiving Organisation/Enterprise should send a Traineeship Certificate to the trainee and Sending Institution, normally within five weeks after successful completion of the traineeship. It can be provided electronically or through any other means accessible to the trainee and the Sending Institution. The Traineeship Certificate will contain at least the information in Table D. The actual start and end dates of the traineeship programme should be included according to the following definitions: - The start date of the traineeship period is the first day the trainee has been present at the receiving organisation Receiving Organisation/Enterprise to carry out his/her traineeship. For example, this could be the first day of work, a welcoming event organised by the receiving organisationReceiving Organisation/Enterprise, an information session for trainees with special needs, a language and intercultural course organised either by the receiving organisation Receiving Organisation/Enterprise or other organisations (if the Sending Institution considers it relevant for the mobility). - The end date of the traineeship period is the last day the trainee has been present at the receiving organisation Organisation/Enterprise to carry out his/her traineeship, not his actual date of departure. Transcript of Records and Recognitioniii at the Sending Institution The Sending Institution should recognise the traineeship according to the provisions in Table B. If applicable, the Sending Institution should provide the Transcript of Records to the trainee or record the results in a database (or other means) accessible to the student, normally five weeks after receiving the Traineeship Certificate, without further requirements than those agreed upon before the mobility. The Transcript of Records will contain at least the information that the Sending Institution committed to provide before the mobility in the Learning Agreement, i.e. the number of ECTS credits (or equivalent) awarded and the grade given (which can be expressed in the form of pass/fail).

Accident Insurance. It is highly recommended that either the Programme Country HEI or the receiving organisation provide insurance coverage to the trainee, and fill in the information in Table B or C accordingly. The trainee must be covered at least by an accident insurance (damages caused to the trainee at the workplace) and by a liability insurance (damages caused by the trainee at the workplace). If neither the Programme Country HEI nor the receiving organisation provide this insurance coverage, it will have to be covered by the trainee. To this effect, the student grant agreement must highlight what is mandatory or recommended in terms of insurance and it must state who is responsible for taking the mandatory insurance. Receiving organisation (Table C) The receiving organisation should provide appropriate support, including mentoring, supervision and equipment, to the trainee. If the receiving organisation plans to provide financial support and/or a contribution in kind for the trainee on top of the Erasmus+ grant, it should specify which will be its amount and/or in what it will consist. The receiving organisation commits to issue a Traineeship Certificate (table D of the template) within 5 weeks after the end of the traineeship. Signing the Learning Agreement All parties must sign the Learning Agreement before the start of the mobility. It is not compulsory to circulate papers with original signatures, scanned copies of signatures or digital signatures may be accepted, depending on the national legislation or institutional regulations. DURING THE MOBILITY Exceptional Changes to the Traineeship / Study and Traineeship Programme (Tables A2 & B2) If it is necessary to make any changes to the planned activities, the Table A describing the Traineeship Programme should be kept unchanged and changes should be described in Table A2. Both tables should be kept together in all communications. This also applies in the case of combined mobilities where the initial Table A describing the Study Programme should be kept unchanged and modifications should be described and justified in Table A2. A separate table (Table B2) is available to reflect any eventual changes to planned recognition of the study programme. When changes to the traineeship programme arise, they should be agreed as soon as possible with the HEI(s) and the receiving organisation. The same applies to changes to the study programme in case of combined mobilities. When the change concerns an extension of the duration, the request can be made by the trainee at the latest one month before the foreseen end date. Changes of the Responsible person(s) In case of changes of the responsible person(s), the information below should be inserted by the HEI(s) or receiving organisation, where applicable. Changes of the Responsible person(s) Name Email Position New Responsible person at the Programme Country Institution New Responsible person at the Partner Country Institution (where applicable) New Supervisor at the receiving organisation Confirming the Changes All parties must approve the changes to the Learning Agreement. The European Commission would like to limit the use of paper for exchanging documents as much as possible. That is why it is accepted that information is exchanged electronically, e.g. via email, scanned or digital signatures, etc. without the need of a paper signature. However, if national legislations or institutional regulations require paper signatures, a signature box can be added where needed. AFTER THE MOBILITY Please note the template for traineeships combined with a study period includes both a "Traineeship Certificate" by the receiving organisation and "Transcript of Records" by the receiving and the sending institution linked to the study programme. We will first see the requirements for the "Traineeship Certificate by the receiving organisation" and after that the requirements regarding the two "Transcripts of Records".  Traineeship Certificate by the receiving organisation (Table D) • After the mobility, the receiving organisation should send a Traineeship Certificate to the trainee and Sending Institution, normally within five weeks after successful completion of the traineeship. It can be provided electronically or through any other means accessible to the trainee and the Sending Institution. • The Traineeship Certificate will contain at least the information in Table D. • The actual start and end dates of the traineeship programme should be included according to the following definitions: o The start date of the traineeship period is the first day the trainee has been present at the receiving organisation to carry out his/her traineeship. For example, this could be the first day of work, a welcoming event organised by the receiving organisation, an information session for trainees with special needs, a language and intercultural course organised either by the receiving organisation or other organisations (if the Sending Institution considers it relevant for the mobility). o The end date of the traineeship period is the last day the trainee has been present at the receiving organisation to carry out his/her traineeship, not his actual date of departure.