Common use of Additional Submission Requirement for State Agency Sponsors Clause in Contracts

Additional Submission Requirement for State Agency Sponsors. In addition to the documents listed above, current practice requires Sponsors which are NYS agencies (Education Department, Office of Parks Recreation and Historic Preservation, Department of Environmental Conservation, etc.) to submit a completed journal voucher, signed by the Sponsor, to the NYSDOT Main Office Accounting Bureau (Expenditures Unit). XXXXXX countersigns the voucher and sends it to the Office of the State Comptroller (OSC). The NYSDOT Region typically does not see the journal voucher. When the Expenditures Unit receives payment request forms submitted by NYS agencies through the RLPL, the relevant agencies are contacted, and the transactions concerning the required journal voucher are handled directly by the Expenditure Unit.