Common use of Administration of Funds Clause in Contracts

Administration of Funds. A. Funding shall be paid to Sub-grantee as a reimbursement for authorized expenses incurred for the STATE LIHEAP Program pursuant to this Agreement, and in accordance with the fiscal policies and procedures of the IHCDA. Following the expiration or termination of this Agreement, Sub-grantee shall reconcile all costs incurred through this Agreement pursuant to instructions in Paragraph (H)-(J) below. Sub-grantee must maintain and implement written procedures to minimize the time elapsing between the transfer of funds to Sub-grantee and Sub-grantee’s issuance or redemption of checks, warrants, or payments by other means for program purposes. B. The amount of funding from all appropriate Federal sources that Sub-grantee uses for planning and administration of the STATE LIHEAP Program shall be a percentage set by IHCDA. In no event, however, shall the total amount of funding paid to Sub-grantee under the Activity Description of .1 Administration exceed five percent (5%) of the total benefit funding actually expended by Sub-grantee under the Agreement. Sub-grantee shall pay from non-Federal sources the remaining costs of planning and administering the STATE LIHEAP Program. C. The parties agree that IHCDA’s payment through this Agreement is subject to and conditioned upon the availability of funds. If funds are reduced during the term of this Agreement, IHCDA is under no obligation to make payment hereunder, except to the extent that funds are available. D. IHCDA may, in its sole discretion, de-obligate and/or re-distribute all or any portion of the Total Grant Amount if the Sub-grantee fails to meet applicable program requirements or if the Sub-grantee’s expenditures for production and number of completions are substantially below the network’s average. E. IHCDA will review Sub-grantee’s weatherization production completions and its expenditures under this Agreement. If Sub-grantee’s expenditures for production fall substantially below the schedule of production contained in Sub-grantee’s approved Budget (the “Standard”) and Sub-grantee has not addressed the shortfall with IHCDA and developed a plan to raise its performance up to the Standard, then IHCDA may, at its sole discretion, decrease Sub-grantee’s Total Grant Amount and reallocate the remaining unexpended funds to another sub-grantee. F. The Sub-grantee shall administer its program to comply with the following benchmarks as identified in the STATE LIHEAP Budget Form: a. Complete monthly production projections by March 30, 2015 b. Complete monthly production projections by June 30, 2015 G. All payments shall be made in arrears in conformance with IHCDA fiscal policies and procedures and, as required by Indiana Code § 4-13-2-14.8, by electronic funds transfer to the financial institution designated by Sub-grantee in writing unless a specific waiver has been obtained from the Controller of IHCDA. H. Sub-grantee shall pay all vendors, subcontractor and Sub-grantee invoices within forty-five (45) days of the date of receipt. For the purposes of this Agreement, “pay” shall mean the act of depositing checks in the mail for delivery to the subcontractor or Sub-grantee or pick-up of checks by the vendor, subcontractor or Sub-grantee from the Sub-grantee. I. Sub-grantee shall maintain financial and accounting records which identify costs attributable to each Activity Description specified on Attachment A. Sub-grantee shall further maintain annual, written, cost methodologies, which identify procedures for attributing costs to each Activity Description. More restrictive fiscal accountability may be required of Sub-grantee by IHCDA should IHCDA determine that Sub-grantee is financially unstable, has a history of poor accountability, or has a management system which does not meet the standards required by the State of Indiana, IHCDA, or the United States Government. J. Sub-grantee shall maintain the funds received from IHCDA pursuant to Attachment A and this Agreement in an identifiable bookkeeping account and shall use the funds solely for the purposes set forth in this Agreement, in accordance with the terms of this Agreement and Attachment A. K. Sub-grantee agrees to follow generally accepted accounting procedures and practices which sufficiently and properly reflect all costs incurred by Sub-grantee pursuant to this Agreement. Sub-grantee shall manage all funds received through this Agreement in accordance with applicable cost principles identified in OMB Circulars A-87 (Government Entities) or A-122 (Nonprofit Organizations), now reported at 2 C.F.R. §§ 225, 230. L. Sub-grantee shall submit to IHCDA, at least monthly, properly completed claims for reimbursement of costs incurred by Sub-grantee under this Agreement during the prior month. Claims shall be submitted using IHCDA’s online claims system and pursuant to instructions issued by IHCDA. M. No costs may be incurred against this Agreement by Sub-grantee before or after the Term specified in Section 2. Claims should be submitted to IHCDA within forty-five (45) calendar days after the date services are provided or, as applicable, costs are incurred. All final claims and reports must be submitted to IHCDA within forty-five (45) calendar days after the expiration or the termination of this Agreement, or IHCDA may deny payment. N. Sub-grantee shall liquidate all outstanding obligations properly incurred during the Term no later than forty-five (45) calendar days after the expiration or termination of this Agreement. O. Sub-grantee shall, upon written demand by IHCDA, be required to repay IHCDA all sums paid by IHCDA to Sub-grantee for which adequate fiscal and/or service delivery documentation is not in existence for any time period audited. If an audit or review of Sub-grantee results in an audit exception or cost disallowance, IHCDA shall have the right to set off such amount against current or future allowable claims, demand cash repayment, or withhold payment of current claims in a like amount pending resolution between the parties of any disputed amount. P. IHCDA may withhold payment to Sub-grantee if a claim submitted by Sub-grantee is inaccurate or if Sub-grantee has not complied with the claim preparation instructions issued by IHCDA. IHCDA will notify Sub-grantee of any error in the claims submitted so Sub-grantee may make the corrections or revisions necessary for payment.

Administration of Funds. A. Funding shall be paid to Sub-grantee as a reimbursement for authorized expenses incurred for the STATE LIHEAP Program WAP activities funded pursuant to this Agreement, and in accordance with the fiscal policies and procedures of the IHCDA. Following the expiration or termination of this Agreement, Sub-grantee shall reconcile all costs incurred through this Agreement pursuant to instructions in Paragraph (H)-(J) below. Sub-grantee must maintain and implement written procedures to minimize the time elapsing between the transfer of funds to Sub-grantee and Sub-grantee’s issuance or redemption of checks, warrants, or payments by other means for program purposes. B. . The amount of funding from all appropriate Federal sources that Sub-grantee uses for planning and administration of the STATE LIHEAP Program WAP activities funded under this Agreement shall be a percentage set by IHCDA. In no event, however, shall the total amount of funding paid to Sub-grantee under the Activity Description of .1 Administration “Administration” exceed five percent (5%) 6.753% of the total benefit funding that is actually expended by Sub-grantee under the this Agreement. Sub-grantee shall pay from non-Federal sources the remaining costs of planning and administering the STATE LIHEAP Program. C. activities funded under this Agreement. The parties agree that IHCDA’s payment through this Agreement is subject to and conditioned upon the availability of funds. If funds are reduced during the term of this Agreement, IHCDA is under no obligation to make payment hereunder, except to the extent that funds are available. D. . IHCDA may, in its sole discretion, de-obligate and/or re-distribute all or any portion of the Total Grant Amount if the Sub-grantee fails to meet applicable program requirements or if the Sub-grantee’s expenditures for production and number of completions are substantially below the network’s average. E. . IHCDA will review Sub-grantee’s weatherization production completions and its expenditures under this Agreement. If Sub-grantee’s expenditures for and production fall substantially below the schedule of production contained in Sub-grantee’s approved Budget (the “Standard”) and Sub-grantee has not addressed the shortfall with IHCDA and developed a plan to raise its performance up to the Standard, then IHCDA may, at its sole discretion, decrease Sub-grantee’s Total Grant Amount and reallocate the remaining unexpended funds to another sub-grantee. F. . The Sub-grantee shall administer its program to comply with the following benchmarks as identified in the STATE LIHEAP Budget Form: a. . Benchmarks are to be individually set by the Sub-grantee : Complete monthly production projections by December 31, 2016 Complete monthly production projections by March 30, 2015 b. 2017 Complete monthly production projections by June 30, 2015 G. 2017. IHCDA will compare Sub-grantee’s claims and expenditures against the Sub-grantee’s approved Budget in order to verify Sub-grantee’s compliance with the above-referenced benchmarks. All payments shall be made in arrears in conformance with IHCDA State fiscal policies and procedures and, as required by Indiana Code § I.C. 4-13-2-14.8, by electronic funds transfer to the financial institution designated by the Sub-grantee in writing unless a specific waiver has been obtained from IHCDA Controller. No payments will be made in advance of receipt of the Controller goods or services that are the subject of IHCDA. H. this Agreement except as permitted by I.C. 4-13-2-20. Sub-grantee shall pay all vendors, subcontractor and Subsub-grantee invoices within forty-five (45) days of the date of receipt. For the purposes of this Agreement, “pay” shall mean the act of depositing checks in the mail for delivery to the subcontractor or Subsub-grantee or pick-up of checks by the vendor, subcontractor or Subsub-grantee from the Sub-grantee. I. . Sub-grantee shall maintain financial and accounting records which identify costs attributable to each Activity Description specified on Attachment A. Sub-grantee shall further maintain annual, written, cost methodologies, which identify procedures for attributing costs to each Activity Description. More restrictive fiscal accountability may be required of Sub-grantee by IHCDA should IHCDA determine that Sub-grantee is financially unstable, has a history of poor accountability, or has a management system which does not meet the standards required by the State of Indiana, IHCDA, or the United States Government. J. . Sub-grantee shall maintain the funds received from IHCDA pursuant to Attachment A and this Agreement in an identifiable bookkeeping account and shall use the funds solely for the purposes set forth in this Agreement, in accordance with the terms of this Agreement and Attachment A. K. A. Sub-grantee agrees to follow generally accepted accounting procedures and practices which sufficiently and properly reflect all costs incurred by Sub-grantee pursuant to this Agreement. Sub-grantee shall manage all funds received through this Agreement in accordance with applicable the cost principles identified described in OMB Circulars A-87 (Government Entities) or A-122 (Nonprofit Organizations)subparts A, now reported at 2 C.F.R. §§ 225D, 230. L. E and F of 45 CFR 75. Sub-grantee shall submit to IHCDA, at least monthly, properly completed claims for reimbursement of costs incurred by Sub-grantee under this Agreement during the prior month. Claims shall be submitted using IHCDA’s online claims system and pursuant to instructions issued by IHCDA. M. . All claims submitted must be supported by cost entered into the IWAP database. No costs may be incurred against this Agreement by Sub-grantee before or after the Term specified in Section 2. Claims should be submitted to IHCDA within forty-forty five (45) calendar days after the date services are provided or, as applicable, costs are incurred. All final claims and reports must be submitted to IHCDA within forty-forty five (45) calendar days after the expiration or the termination of this Agreement, or IHCDA may deny payment. N. . Sub-grantee shall liquidate all outstanding obligations properly incurred during the Term no later than forty-forty five (45) calendar days after the expiration or termination of this Agreement. O. . Sub-grantee shall, upon written demand by IHCDA, be required to repay IHCDA all sums paid by IHCDA to Sub-grantee for which adequate fiscal and/or service delivery documentation is not in existence for any time period audited. If an audit or review of Sub-grantee results in an audit exception or cost disallowance, IHCDA shall have the right to set off such amount against current or future allowable claims, demand cash repayment, or withhold payment of current claims in a like amount pending resolution between the parties of any disputed amount. P. . IHCDA may withhold payment to Sub-grantee if a claim submitted by Sub-grantee is inaccurate or if Sub-grantee has not complied with the claim preparation instructions issued by IHCDA. IHCDA will notify Sub-grantee of any error in the claims submitted so Sub-grantee may make the corrections or revisions necessary for payment.

Administration of Funds. A. Funding This agreement recognizes the following Funds as established by Articles 14, 16, 17, 19, 20, 29, 30, 31, 32 and 33. It is the intent of this Article to describe the administrative responsibilities and procedures that apply to each of these Funds: Health and Welfare Fund Pension Fund Vacation Fund Special Administrative Dues Fund IUPAT Finishing Trades Initiative Work Preservation Fund IUPAT Finishing Industries Labor Management Partnership Northern California Floor Covering Joint Apprentice Training Fund IUPAT PAT-PC Unity Action STAR Program 1. Payment of the amounts due under the foregoing Fund requirements shall be paid made monthly to Sub-grantee a depository by the 15th of the following month for the pay periods ending in the previous month. Employers whose payments are not received by that time shall be considered delinquent. 2. Upon delinquency and default the Union shall consider the same as a reimbursement substantial breach of this contract and shall immediately withdraw its members from the delinquent shop or take whatever action is appropriate to secure payments of the delinquent amounts and insure that further changes are not incurred until the delinquency is paid up. It is the intent of this Agreement that the responsibility for authorized expenses incurred enforcement of this clause shall be that of the Union. Employees removed from the job shall be compensated for time lost but not to exceed three days. 3. In addition, thereto, the STATE LIHEAP Program pursuant Trustees may maintain legal action in an appropriate court for any and all of the following; an accounting, injunction, recovery of the delinquent payment, reasonable attorney and accountant’s fees which Employer here agrees to pay, costs of suit and any other relief that may be appropriate under the circumstances. Nothing herein shall limit the right of the Union to independently take such action against the delinquent and defaulting Employer as it deems necessary to enforce such payment, notwithstanding any no-strike clause in this Agreement, and in accordance with such action by the fiscal policies and procedures of the IHCDA. Following the expiration or termination Union shall not be deemed a breach of this Agreement, Sub-grantee . In the event the Union withdraws its members from the delinquent and defaulting Employer’s employment the said Employer shall reconcile be liable for the earnings reasonable lost by this employees because of such action by the Union. 4. Each employer party hereto agrees to make the contributions to all costs incurred through of the before mentioned funds and make the required reports for each of his employees covered by this Agreement pursuant to instructions in Paragraph (H)-(J) belowirrespective of where the job site is located. Sub-grantee must maintain and implement written procedures to minimize the time elapsing between the transfer of funds to Sub-grantee and Sub-grantee’s issuance or redemption of checks, warrants, or payments by other means for program purposes. B. The amount of funding from all appropriate Federal sources that Sub-grantee uses for planning and administration of the STATE LIHEAP Program Such contributions shall be a percentage set by IHCDA. In no event, however, shall the total amount of funding paid to Sub-grantee under the Activity Description of .1 Administration exceed five percent (5%) of the total benefit funding actually expended by Sub-grantee under the Agreement. Sub-grantee shall pay from non-Federal sources the remaining costs of planning and administering the STATE LIHEAP Program. C. The parties agree that IHCDA’s payment through this Agreement is subject to and conditioned upon the availability of funds. If funds are reduced continue during the term of this Agreement, IHCDA Agreement irrespective of where the job site is under no obligation to make payment hereunder, except to located. Such contributions shall continue during the extent that funds are available. D. IHCDA may, in its sole discretion, de-obligate and/or re-distribute all or any portion of the Total Grant Amount if the Sub-grantee fails to meet applicable program requirements or if the Sub-grantee’s expenditures for production and number of completions are substantially below the network’s average. E. IHCDA will review Sub-grantee’s weatherization production completions and its expenditures under this Agreement. If Sub-grantee’s expenditures for production fall substantially below the schedule of production contained in Sub-grantee’s approved Budget (the “Standard”) and Sub-grantee has not addressed the shortfall with IHCDA and developed a plan to raise its performance up to the Standard, then IHCDA may, at its sole discretion, decrease Sub-grantee’s Total Grant Amount and reallocate the remaining unexpended funds to another sub-grantee. F. The Sub-grantee shall administer its program to comply with the following benchmarks as identified in the STATE LIHEAP Budget Form: a. Complete monthly production projections by March 30, 2015 b. Complete monthly production projections by June 30, 2015 G. All payments shall be made in arrears in conformance with IHCDA fiscal policies and procedures and, as required by Indiana Code § 4-13-2-14.8, by electronic funds transfer to the financial institution designated by Sub-grantee in writing unless a specific waiver has been obtained from the Controller of IHCDA. H. Sub-grantee shall pay all vendors, subcontractor and Sub-grantee invoices within forty-five (45) days of the date of receipt. For the purposes of this Agreement, “pay” shall mean the act of depositing checks in the mail for delivery to the subcontractor or Sub-grantee or pick-up of checks by the vendor, subcontractor or Sub-grantee from the Sub-grantee. I. Sub-grantee shall maintain financial and accounting records which identify costs attributable to each Activity Description specified on Attachment A. Sub-grantee shall further maintain annual, written, cost methodologies, which identify procedures for attributing costs to each Activity Description. More restrictive fiscal accountability may be required of Sub-grantee by IHCDA should IHCDA determine that Sub-grantee is financially unstable, has a history of poor accountability, or has a management system which does not meet the standards required by the State of Indiana, IHCDA, or the United States Government. J. Sub-grantee shall maintain the funds received from IHCDA pursuant to Attachment A and this Agreement in an identifiable bookkeeping account and shall use the funds solely for the purposes set forth in this Agreement, in accordance with the terms term of this Agreement and Attachment A. K. Sub-grantee agrees to follow generally accepted accounting procedures and practices which sufficiently and properly reflect all costs incurred by Sub-grantee pursuant to this Agreement. Sub-grantee shall manage all funds received through this Agreement in accordance with applicable cost principles identified in OMB Circulars A-87 (Government Entities) or A-122 (Nonprofit Organizations), now reported at 2 C.F.R. §§ 225, 230any extension thereof. L. Sub-grantee shall submit to IHCDA, at least monthly, properly completed claims for reimbursement of costs incurred by Sub-grantee under this Agreement during the prior month. Claims shall be submitted using IHCDA’s online claims system and pursuant to instructions issued by IHCDA. M. No costs may be incurred against this Agreement by Sub-grantee before or after the Term specified in Section 2. Claims should be submitted to IHCDA within forty-five (45) calendar days after the date services are provided or, as applicable, costs are incurred. All final claims and reports must be submitted to IHCDA within forty-five (45) calendar days after the expiration or the termination of this Agreement, or IHCDA may deny payment. N. Sub-grantee shall liquidate all outstanding obligations properly incurred during the Term no later than forty-five (45) calendar days after the expiration or termination of this Agreement. O. Sub-grantee shall, upon written demand by IHCDA, be required to repay IHCDA all sums paid by IHCDA to Sub-grantee for which adequate fiscal and/or service delivery documentation is not in existence for any time period audited. If an audit or review of Sub-grantee results in an audit exception or cost disallowance, IHCDA shall have the right to set off such amount against current or future allowable claims, demand cash repayment, or withhold payment of current claims in a like amount pending resolution between the parties of any disputed amount. P. IHCDA may withhold payment to Sub-grantee if a claim submitted by Sub-grantee is inaccurate or if Sub-grantee has not complied with the claim preparation instructions issued by IHCDA. IHCDA will notify Sub-grantee of any error in the claims submitted so Sub-grantee may make the corrections or revisions necessary for payment.

Administration of Funds. A. Funding shall be paid to Sub-grantee as a reimbursement for authorized expenses incurred for the STATE LIHEAP Program WAP activities funded pursuant to this Agreement, and in accordance with the fiscal policies and procedures of the IHCDA. Following the expiration or termination of this Agreement, Sub-grantee shall reconcile all costs incurred through this Agreement pursuant to instructions in Paragraph (H)-(J) below. Sub-grantee must maintain and implement written procedures to minimize the time elapsing between the transfer of funds to Sub-grantee and Sub-grantee’s issuance or redemption of checks, warrants, or payments by other means for program purposes. B. . The amount of funding from all appropriate Federal sources that Sub-grantee uses for planning and administration of the STATE LIHEAP Program WAP activities funded under this Agreement shall be a percentage set by IHCDA. In no event, however, shall the total amount of funding paid to Sub-grantee under the Activity Description of .1 Administration “Administration” exceed five percent (5%) 6.753% of the total benefit funding that is actually expended by Sub-grantee under the this Agreement. Sub-grantee shall pay from non-Federal sources the remaining costs of planning and administering the STATE LIHEAP Program. C. activities funded under this Agreement. The parties agree that IHCDA’s payment through this Agreement is subject to and conditioned upon the availability of funds. If funds are reduced during the term of this Agreement, IHCDA is under no obligation to make payment hereunder, except to the extent that funds are available. D. . IHCDA may, in its sole discretion, de-obligate and/or re-distribute all or any portion of the Total Grant Amount if the Sub-grantee fails to meet applicable program requirements or if the Sub-grantee’s expenditures for production and number of completions are substantially below the network’s average. E. . IHCDA will review Sub-grantee’s weatherization production completions and its expenditures under this Agreement. If Sub-grantee’s expenditures for production fall substantially below the schedule of production contained in Sub-grantee’s approved Budget (the “Standard”) and Sub-grantee has not addressed the shortfall with IHCDA and developed a plan to raise its performance up to the Standard, then IHCDA may, at its sole discretion, decrease Sub-grantee’s Total Grant Amount and reallocate the remaining unexpended funds to another sub-grantee. F. . The Sub-grantee shall administer its program to comply with the following benchmarks as identified in the STATE LIHEAP Budget Form: a. : Complete monthly production projections by December 31, 2015 Complete monthly production projections by March 30, 2015 b. 2016 Complete monthly production projections by June 30, 2015 G. 2016. All payments shall be made in arrears in conformance with IHCDA State fiscal policies and procedures and, as required by Indiana Code § I.C. 4-13-2-14.8, by electronic funds transfer to the financial institution designated by the Sub-grantee in writing unless a specific waiver has been obtained from IHCDA Controller. No payments will be made in advance of receipt of the Controller goods or services that are the subject of IHCDA. H. this Agreement except as permitted by I.C. 4-13-2-20. Sub-grantee shall pay all vendors, subcontractor and Subsub-grantee invoices within forty-five (45) days of the date of receipt. For the purposes of this Agreement, “pay” shall mean the act of depositing checks in the mail for delivery to the subcontractor or Subsub-grantee or pick-up of checks by the vendor, subcontractor or Subsub-grantee from the Sub-grantee. I. . Sub-grantee shall maintain financial and accounting records which identify costs attributable to each Activity Description specified on Attachment A. Sub-grantee shall further maintain annual, written, cost methodologies, which identify procedures for attributing costs to each Activity Description. More restrictive fiscal accountability may be required of Sub-grantee by IHCDA should IHCDA determine that Sub-grantee is financially unstable, has a history of poor accountability, or has a management system which does not meet the standards required by the State of Indiana, IHCDA, or the United States Government. J. . Sub-grantee shall maintain the funds received from IHCDA pursuant to Attachment A and this Agreement in an identifiable bookkeeping account and shall use the funds solely for the purposes set forth in this Agreement, in accordance with the terms of this Agreement and Attachment A. K. A. Sub-grantee agrees to follow generally accepted accounting procedures and practices which sufficiently and properly reflect all costs incurred by Sub-grantee pursuant to this Agreement. Sub-grantee shall manage all funds received through this Agreement in accordance with applicable the cost principles identified described in OMB Circulars A-87 (Government Entities) or A-122 (Nonprofit Organizations)subparts A, now reported at 2 C.F.R. §§ 225D, 230. L. E and F of 45 CFR 75. Sub-grantee shall submit to IHCDA, at least monthly, properly completed claims for reimbursement of costs incurred by Sub-grantee under this Agreement during the prior month. Claims shall be submitted using IHCDA’s online claims system and pursuant to instructions issued by IHCDA. M. . No costs may be incurred against this Agreement by Sub-grantee before or after the Term specified in Section 2. Claims should be submitted to IHCDA within forty-forty five (45) calendar days after the date services are provided or, as applicable, costs are incurred. All final claims and reports must be submitted to IHCDA within forty-forty five (45) calendar days after the expiration or the termination of this Agreement, or IHCDA may deny payment. N. . Sub-grantee shall liquidate all outstanding obligations properly incurred during the Term no later than forty-forty five (45) calendar days after the expiration or termination of this Agreement. O. . Sub-grantee shall, upon written demand by IHCDA, be required to repay IHCDA all sums paid by IHCDA to Sub-grantee for which adequate fiscal and/or service delivery documentation is not in existence for any time period audited. If an audit or review of Sub-grantee results in an audit exception or cost disallowance, IHCDA shall have the right to set off such amount against current or future allowable claims, demand cash repayment, or withhold payment of current claims in a like amount pending resolution between the parties of any disputed amount. P. . IHCDA may withhold payment to Sub-grantee if a claim submitted by Sub-grantee is inaccurate or if Sub-grantee has not complied with the claim preparation instructions issued by IHCDA. IHCDA will notify Sub-grantee of any error in the claims submitted so Sub-grantee may make the corrections or revisions necessary for payment.

Administration of Funds. A. Funding shall be paid to Sub-grantee Grantee as a reimbursement for authorized expenses incurred incurred, and as applicable, with the established rate for the STATE LIHEAP Program pursuant to this Agreement, and “ACTIVITY DESCRIPTIONS,” which are all set forth in “ATTACHMENT A.” All payments by IHCDA shall be made in accordance with the fiscal policies and procedures of the IHCDA. Following the expiration or termination of this Agreement, Sub-grantee Grantee shall reconcile all costs incurred incurred, through this Agreement Agreement, pursuant to instructions set forth in Section 4, Paragraph (H)-(J) H, below. Sub-grantee However, reimbursement for any Emergency Funds shall be made only after IHCDA receives and approves Grantee’s signed Budget Form for those Emergency Funds. Grantee must maintain and implement written procedures to minimize the time elapsing between the transfer of funds to Sub-grantee Grantee and Sub-granteeGrantee’s issuance or redemption of checks, warrants, or payments by other means for program purposes. B. The amount of funding from all appropriate Federal federal sources that Sub-grantee Grantee uses for planning and administration of the STATE LIHEAP Program shall be a percentage set by IHCDA. In no event, however, shall the total amount of funding paid to Sub-grantee Grantee under the Activity Description “ACTIVITY DESCRIPTION” of .1 Administration “ELIGIBILITY” exceed five eight and a half percent (58.5%) of the total benefit funding that is actually expended by Sub-grantee Grantee during the Effective Period. The total amount of funding paid to Grantee under the Agreement“ACTIVITY DESCRIPTION” of “PROGRAM SUPPORT” shall not exceed three percent (3%) of the “TOTAL GRANT AMOUNT” this amount includes “ASSURANCE 16 ACTIVITIES.” The total amount of funding paid to Grantee under the “ACTIVITY DESCRIPTION of “TECHNOLOGY ENHANCEMENTS” cannot exceed two percent (2%) of the “TOTAL GRANT AMOUNT” and requires prior approval from the Community Programs Manager at IHCDA. SubFurther, the total amount of funding paid to Grantee under the “ACTIVITY DESCRIPTION” of “FAMILY DEVELOPMENT (“ASSURANCE 16”),” at no more than Twenty-grantee five Dollars ($25.00) per hour of service, shall pay from nonnot exceed two percent (2%) of the “TOTAL GRANT AMOUNT”. Finally, the total amount of funding paid to Grantee under the combined “ACTIVITY DESCRIPTIONS” of “ENERGY EDUCATION/ MATERIALS,” at no more than Twenty-Federal sources five Dollars ($25.00) per person, shall not exceed three percent (3%) of the remaining costs of planning and administering TOTAL GRANT AMOUNT. This paragraph shall also apply to the STATE LIHEAP ProgramEmergency Funds, if an Emergency Event occurs. C. The parties agree that IHCDA’s payment through this Agreement is subject to and conditioned upon the availability of funds. If funds are reduced during the term of this Agreement, IHCDA is under no obligation to make payment hereunder, except to the extent that funds are available. D. IHCDA may, in its sole discretion, de-obligate and/or re-distribute all or any portion of the Total Grant Amount if the Sub-grantee fails to meet applicable program requirements or if the Sub-grantee’s expenditures for production and number of completions are substantially below the network’s average. E. IHCDA will review Sub-grantee’s weatherization production completions and its expenditures under this Agreement. If Sub-grantee’s expenditures for production fall substantially below the schedule of production contained in Sub-grantee’s approved Budget (the “Standard”) and Sub-grantee has not addressed the shortfall with IHCDA and developed a plan to raise its performance up to the Standard, then IHCDA may, at its sole discretion, decrease Sub-grantee’s Total Grant Amount and reallocate the remaining unexpended funds to another sub-grantee. F. The Sub-grantee shall administer its program to comply with the following benchmarks as identified in the STATE LIHEAP Budget Form: a. Complete monthly production projections by March 30, 2015 b. Complete monthly production projections by June 30, 2015 G. All payments shall be made in arrears in conformance with IHCDA fiscal policies and procedures and, as required by Indiana Code § 4-13-2-14.8, by electronic funds transfer to the financial institution designated by Sub-grantee in writing unless a specific waiver has been obtained from the Controller of IHCDA. H. Sub-grantee shall pay all vendors, subcontractor and Sub-grantee invoices within forty-five (45) days of the date of receipt. For the purposes of this Agreement, “pay” shall mean the act of depositing checks in the mail for delivery to the subcontractor or Sub-grantee or pick-up of checks by the vendor, subcontractor or Sub-grantee from the Sub-grantee. I. Sub-grantee Grantee shall maintain financial and accounting records which identify costs attributable to each Activity Description “ACTIVITY DESCRIPTION” specified on Attachment A. Sub-grantee “ATTACHMENT A.” Grantee shall further maintain annual, written, cost methodologies, which identify procedures for attributing costs to each Activity Description. “ACTIVITY DESCRIPTION.” More restrictive fiscal accountability may be required of Sub-grantee Grantee by IHCDA should IHCDA determine that Sub-grantee Grantee is financially unstable, has a history of poor accountability, or has a management system which does not meet the standards required by the State of Indiana, IHCDA, IHCDA or the United States Government. J. Sub-grantee E. Grantee shall maintain the funds received from IHCDA pursuant to Attachment A each and this Agreement in an identifiable bookkeeping account and shall use the funds solely for the purposes set forth in this Agreement, in accordance with the terms of this Agreement and Attachment “ATTACHMENT A.” K. Sub-grantee F. Grantee agrees to follow generally accepted accounting procedures and practices which sufficiently and properly reflect all costs incurred by Sub-grantee Grantee pursuant to this Agreement. Sub-grantee Grantee shall manage all funds received through this Agreement in accordance with the May 10, 2004, revised versions of the applicable cost principles identified in OMB Circulars A-87 (Government Entities) or A-122 (Nonprofit Organizations)) as amended from time to time, now reported at 2 C.F.R. §§ 225, 230. L. Sub-grantee G. Grantee shall submit to IHCDA, at least monthly, properly completed claims for reimbursement of costs incurred for services provided by Sub-grantee Grantee under this Agreement during the prior monthAgreement. Claims shall be submitted using IHCDA’s online claims system on forms provided by IHCDA and pursuant to instructions issued by IHCDA. M. H. No costs may be incurred against this Agreement by Sub-grantee Grantee before or after the Term effective period and each program year period specified in Section 2. “ATTACHMENT A.” Claims should be submitted to IHCDA within forty-–five (45) calendar days after the date services are provided or, as applicable, costs are incurredprovided. All final claims and reports must be submitted to IHCDA within forty-five (45) calendar days after the expiration end of the Effective Period,” or the termination of this Agreement, or IHCDA may deny payment. N. Sub-grantee I. Grantee shall not generate transmittals to IHCDA for eligible households for cooling assistance prior to June 1 of each program year, unless otherwise directed by IHCDA. J. Grantee shall liquidate all outstanding obligations properly incurred during the Term term of this Agreement no later than forty-five (45) 45 calendar days after the expiration Effective Period specified in “ATTACHMENT A,” or termination of this Agreement. O. Sub-grantee K. Grantee shall, upon written demand by IHCDA, be required to repay IHCDA State all sums paid by IHCDA to Sub-grantee Grantee for which adequate fiscal and/or service delivery documentation is not in existence for any time period audited. If an audit or review of Sub-grantee Grantee results in an audit exception or cost disallowance, IHCDA shall have the right to set off such amount against current or future allowable claims, demand cash repayment, or withhold payment of current claims in a like amount pending resolution between the parties of any disputed amount. P. L. IHCDA may withhold payment to Sub-grantee Grantee if a claim submitted by Sub-grantee Grantee is inaccurate or if Sub-grantee Grantee has not complied with the claim preparation instructions issued by IHCDA. IHCDA will notify Sub-grantee Grantee of any error in the claims submitted so Sub-grantee Grantee may make the corrections or revisions necessary for payment.

Administration of Funds. A. Funding shall be paid to Sub-grantee as a reimbursement for authorized expenses incurred for the STATE LIHEAP Program WAP pursuant to this Agreement, and in accordance with the fiscal policies and procedures of the IHCDA. Following the expiration or termination of this Agreement, Sub-Sub- grantee shall reconcile all costs incurred through this Agreement pursuant to instructions in Paragraph (H)-(JJ)-(L) below. Sub-grantee must maintain and implement written procedures to minimize the time elapsing between the transfer of funds to Sub-grantee and Sub-grantee’s issuance or redemption of checks, warrants, or payments by other means for program purposes. B. The amount Up to seven percent (7%) of funding from all appropriate Federal sources that Sub-grantee uses for planning and administration of the STATE LIHEAP Program shall be a percentage set by IHCDA. In no event, however, shall the total amount of funding expended by Sub-grantee may be claimed under the activity description entitled “Administration.” Sub-grantee’s Total Grant Amount expended and claimed for the “Administration” line item cannot exceed amount designated in Attachment A. At closeout, the SUB-GRANTEE SHALL BE REQUIRED TO REIMBURSE IHCDA for any amount of funding paid to the Sub-grantee under the Activity Description of .1 Administration exceed five percent (5%) of entitled, “Administration” that EXCEEDS the total benefit funding actually expended by Sub-grantee under the Agreement. Sub-grantee shall pay from non-Federal sources the remaining costs of planning and administering the STATE LIHEAP Programaforementioned amount described herein. C. The parties agree that IHCDA’s payment through this Agreement is subject to and conditioned upon the availability of funds. If Federal funds are reduced during the term of this AgreementTerm, IHCDA is under no obligation to make payment hereunder, except to the extent that funds are available. D. All payments shall be made in arrears in conformance with IHCDA mayfiscal policies and procedures and, in its sole discretionas required by Indiana Code § 4-13-2-14.8, de-obligate and/or re-distribute all or any portion of by electronic funds transfer to the Total Grant Amount if financial institution designated by the Sub-grantee fails to meet applicable program requirements or if in writing unless a specific waiver has been obtained from the Sub-grantee’s expenditures for production and number Controller of completions are substantially below the network’s averageIHCDA. E. All costs related to this Agreement must be incurred no later than March 31, 2016. F. IHCDA will review Sub-grantee’s weatherization production completions and its expenditures under this Agreement. If Sub-grantee’s expenditures for production fall substantially below the schedule of production contained in Sub-grantee’s approved Budget (the “Standard”) and Sub-grantee has not addressed the shortfall with IHCDA and developed a plan to raise its performance up to the Standard, then IHCDA may, at its sole discretion, decrease Sub-grantee’s Total Grant Amount and reallocate the remaining unexpended funds to another sub-grantee. F. G. The Sub-grantee shall administer its program to comply with the following benchmarks as identified in the STATE LIHEAP Budget Formits approved Budget: a. 1. Complete monthly production projections by March 30July 1, 2015; b. 2. Complete monthly production projections by June 30October 1, 2015; and G. All payments shall be made in arrears in conformance with 3. Complete monthly production projections by January 1, 2016. IHCDA fiscal policies and procedures and, as required by Indiana Code § 4-13-2-14.8, by electronic funds transfer to the financial institution designated by will compare Sub-grantee in writing unless a specific waiver has been obtained from the Controller of IHCDA. H. Sub-grantee shall pay all vendors, subcontractor grantee’s claims and Sub-grantee invoices within forty-five (45) days of the date of receipt. For the purposes of this Agreement, “pay” shall mean the act of depositing checks in the mail for delivery to the subcontractor or Sub-grantee or pick-up of checks by the vendor, subcontractor or Sub-grantee from expenditures against the Sub-grantee’s approved Budget in order to verify Sub-grantee’s compliance with the above-referenced benchmarks. H. IHCDA may, in its sole discretion, de-obligate and/or re-distribute all or any portion of the Total Grant Amount if Sub-grantee fails to meet applicable program requirements and DOE benchmarks or deadlines. I. [Intentionally Omitted.] J. Sub-grantee shall maintain financial and accounting records which identify costs attributable to each Activity Description specified on Attachment A. Sub-grantee shall further maintain annual, written, cost methodologies, which identify procedures for attributing costs to each Activity Description. More restrictive fiscal accountability may be required of Sub-grantee by IHCDA should IHCDA determine that Sub-grantee is financially unstable, has a history of poor accountability, or has a management system which does not meet the standards required by the State of Indiana, IHCDA, or the United States Government. J. K. Sub-grantee shall maintain the funds received from IHCDA pursuant to Attachment A and this Agreement in an identifiable bookkeeping account and shall use the funds solely for the purposes set forth in this Agreement, in accordance with the terms of this Agreement and Attachment A. K. L. Sub-grantee agrees to follow generally accepted accounting procedures and practices which sufficiently and properly reflect all costs incurred by Sub-grantee pursuant to this Agreement. Sub-grantee shall manage all funds received through this Agreement in accordance with applicable cost principles identified in OMB Circulars A-87 (Government Entities) or A-122 (Nonprofit Organizations), now reported at 2 C.F.R. §§ 225, 230CFR 200. L. M. Sub-grantee shall submit to IHCDA, at least monthly, properly completed claims for reimbursement of allowable costs incurred by Sub-grantee under this Agreement during the prior month. Claims shall be submitted using IHCDA’s online claims claim system and pursuant to instructions issued by IHCDA. M. N. Sub-grantee shall pay all subcontractor invoices within forty-five (45) days of the date of the invoice. For the purposes of this Agreement, “pay” shall mean the act of issuing payments with said payments clearing the bank within forty-five (45) days of date of the invoice. O. No costs may be incurred against this Agreement by Sub-grantee before or after the Term effective period previously specified in Paragraph (A) of Section 2. Claims should be submitted to IHCDA within forty-five (45) calendar days after the date services are provided or, as applicable, costs are incurred. All final claims and reports must be submitted to IHCDA within forty-five (45) calendar days after the expiration or the termination of this Agreement, or IHCDA may deny payment. N. P. Sub-grantee shall liquidate all outstanding obligations properly incurred during the Term no later than forty-five (45) calendar days after the expiration or termination of this Agreement. O. Q. Sub-grantee shall, upon written demand by IHCDA, shall be required to repay IHCDA all sums paid by IHCDA to Sub-grantee for which adequate fiscal and/or service delivery documentation is not in existence for any time period audited. Additionally, The Sub-grantee shall promptly repay, out of non-federal resources, IHCDA for any funds, under this Agreement, that it utilizes for expenses that are deemed “ineligible” by any of the following: XXXXX, XXX, 0 XXX 000, 00 XXX 600, 10 CFR 440, an audit, or the Weatherization Policy and Procedures Manual. If an audit or review of Sub-grantee results in an audit exception or cost disallowance, IHCDA shall have the right to set off such amount against current or future allowable claims, demand cash repayment, or withhold payment of current claims in a like amount pending resolution between the parties of any disputed amount. P. R. IHCDA may withhold payment to Sub-grantee if a claim submitted by Sub-grantee is inaccurate or if Sub-grantee has not complied with the claim preparation instructions issued by IHCDA. IHCDA will notify Sub-grantee of any error in the claims submitted so Sub-Sub- grantee may make the corrections or revisions necessary for payment.

Administration of Funds. A. Funding shall be paid to Sub-grantee as a reimbursement for authorized expenses incurred for the STATE LIHEAP Program WAP activities funded pursuant to this Agreement, and in accordance with the fiscal policies and procedures of the IHCDA. Following the expiration or termination of this Agreement, Sub-grantee shall reconcile all costs incurred through this Agreement pursuant to instructions in Paragraph (H)-(J) below. Sub-Sub- grantee must maintain and implement written procedures to minimize the time elapsing between the transfer of funds to Sub-grantee and Sub-grantee’s issuance or redemption of checks, warrants, or payments by other means for program purposes. B. The amount of funding from all appropriate Federal sources that Sub-grantee uses for planning and administration of the STATE LIHEAP Program WAP activities funded under this Agreement shall be a percentage set by IHCDA. In no event, however, shall the total amount of funding paid to Sub-grantee under the Activity Description of .1 Administration “Administration” exceed five percent (5%) 6.753% of the total benefit funding that is actually expended by Sub-grantee under the this Agreement. Sub-grantee shall pay from non-Federal sources the remaining costs of planning and administering the STATE LIHEAP Programactivities funded under this Agreement. C. The parties agree that IHCDA’s payment through this Agreement is subject to and conditioned upon the availability of funds. If funds are reduced during the term of this Agreement, IHCDA is under no obligation to make payment hereunder, except to the extent that funds are available. D. IHCDA may, in its sole discretion, de-obligate and/or re-distribute all or any portion of the Total Grant Amount if the Sub-grantee fails to meet applicable program requirements or if the Sub-grantee’s expenditures for production and number of completions are substantially below the network’s average. E. IHCDA will review Sub-grantee’s weatherization production completions and its expenditures under this Agreement. If Sub-grantee’s expenditures for production fall substantially below the schedule of production contained in Sub-grantee’s approved Budget (the “Standard”) and Sub-grantee has not addressed the shortfall with IHCDA and developed a plan to raise its performance up to the Standard, then IHCDA may, at its sole discretion, decrease Sub-grantee’s Total Grant Amount and reallocate the remaining unexpended funds to another sub-grantee. F. The Sub-grantee shall administer its program to comply with the following benchmarks as identified in the STATE LIHEAP Budget Form: a. Complete monthly production projections by December 31, 2014 b. Complete monthly production projections by March 30, 2015 b. c. Complete monthly production projections by June 30, 2015. G. All payments shall be made in arrears in conformance with IHCDA State fiscal policies and procedures and, as required by Indiana Code § I.C. 4-13-2-14.8, by electronic funds transfer to the financial institution designated by the Sub-grantee in writing unless a specific waiver has been obtained from IHCDA Controller. No payments will be made in advance of receipt of the Controller goods or services that are the subject of IHCDAthis Agreement except as permitted by I.C. 4-13-2-20. H. Sub-grantee shall pay all vendors, subcontractor and Subsub-grantee invoices within forty-five (45) days of the date of receipt. For the purposes of this Agreement, “pay” shall mean the act of depositing checks in the mail for delivery to the subcontractor or Subsub-grantee or pick-up of checks by the vendor, subcontractor or Subsub-grantee from the Sub-grantee. I. Sub-grantee shall maintain financial and accounting records which identify costs attributable to each Activity Description specified on Attachment A. Sub-grantee shall further maintain annual, written, cost methodologies, which identify procedures for attributing costs to each Activity Description. More restrictive fiscal accountability may be required of Sub-grantee by IHCDA should IHCDA determine that Sub-grantee is financially unstable, has a history of poor accountability, or has a management system which does not meet the standards required by the State of Indiana, IHCDA, or the United States Government. J. Sub-grantee shall maintain the funds received from IHCDA pursuant to Attachment A and this Agreement in an identifiable bookkeeping account and shall use the funds solely for the purposes set forth in this Agreement, in accordance with the terms of this Agreement and Attachment A. K. Sub-grantee agrees to follow generally accepted accounting procedures and practices which sufficiently and properly reflect all costs incurred by Sub-grantee pursuant to this Agreement. Sub-grantee shall manage all funds received through this Agreement in accordance with applicable cost principles identified in OMB Circulars A-87 (Government Entities) or A-122 (Nonprofit Organizations), now reported at 2 C.F.R. §§ 225, 230. L. Sub-grantee shall submit to IHCDA, at least monthly, properly completed claims for reimbursement of costs incurred by Sub-grantee under this Agreement during the prior month. Claims shall be submitted using IHCDA’s online claims system and pursuant to instructions issued by IHCDA. M. No costs may be incurred against this Agreement by Sub-grantee before or after the Term specified in Section 2. Claims should be submitted to IHCDA within forty-five sixty (4560) calendar days after the date services are provided or, as applicable, costs are incurred. All final claims and reports must be submitted to IHCDA within forty-forty five (45) calendar days after the expiration or the termination of this Agreement, or IHCDA may deny payment. N. Sub-grantee shall liquidate all outstanding obligations properly incurred during the Term no later than forty-forty five (45) calendar days after the expiration or termination of this Agreement. O. Sub-grantee shall, upon written demand by IHCDA, be required to repay IHCDA all sums paid by IHCDA to Sub-grantee for which adequate fiscal and/or service delivery documentation is not in existence for any time period audited. If an audit or review of Sub-grantee results in an audit exception or cost disallowance, IHCDA shall have the right to set off such amount against current or future allowable claims, demand cash repayment, or withhold payment of current claims in a like amount pending resolution between the parties of any disputed amount. P. IHCDA may withhold payment to Sub-grantee if a claim submitted by Sub-grantee is inaccurate or if Sub-grantee has not complied with the claim preparation instructions issued by IHCDA. IHCDA will notify Sub-grantee of any error in the claims submitted so Sub-grantee may make the corrections or revisions necessary for payment.

Administration of Funds. This agreement recognizes the following Funds as established by Articles 14, 15, 16, 18, 19, 28, 29 and 30. It is the intent of this Article to describe the administrative responsibilities and procedures that apply to each of these Funds: Health and Welfare Fund Pension Fund Vacation Fund Special Administrative Dues Fund IUPAT Finishing Trades Initiative Work Preservation Fund Labor Management Cooperative Initiative Fund Northern California Floor Covering Joint Apprentice Training Fund IUPAT XXX-PC Unity Action A. Funding Payment of the amounts due under the foregoing Fund requirements shall be paid made monthly to Sub-grantee a depository by the 15th of the following month for the pay periods ending in the previous month. Employers whose payments are not received by that time shall be considered delinquent. B. Upon delinquency and default the Union shall consider the same as a reimbursement substantial breach of this contract and shall immediately withdraw its members from the delinquent shop or take whatever action is appropriate to secure payments of the delinquent amounts and insure that further changes are not incurred until the delinquency is paid up. It is the intent of this Agreement that the responsibility for authorized expenses incurred enforcement of this clause shall be that of the Union. Employees removed from the job shall be compensated for time lost but not to exceed three days. C. In addition, thereto, the STATE LIHEAP Program pursuant Trustees may maintain legal action in an appropriate court for any and all of the following; an accounting, injunction, recovery of the delinquent payment, reasonable attorney and accountant’s fees which Employer here agrees to pay, costs of suit and any other relief that may be appropriate under the circumstances. Nothing herein shall limit the right of the Union to independently take such action against the delinquent and defaulting Employer as it deems necessary to enforce such payment, notwithstanding any no- strike clause in this Agreement, and in accordance with such action by the fiscal policies and procedures of the IHCDA. Following the expiration or termination Union shall not be deemed a breach of this Agreement, Sub-grantee . In the event the Union withdraws its members from the delinquent and defaulting Employer’s employment the said Employer shall reconcile be liable for the earnings reasonable lost by this employees because of such action by the Union. D. Each employer party hereto agrees to make the contributions to all costs incurred through of the before mentioned funds and make the required reports for each of his employees covered by this Agreement pursuant to instructions in Paragraph (H)-(J) belowirrespective of where the job site is located. Sub-grantee must maintain and implement written procedures to minimize the time elapsing between the transfer of funds to Sub-grantee and Sub-grantee’s issuance or redemption of checks, warrants, or payments by other means for program purposes. B. The amount of funding from all appropriate Federal sources that Sub-grantee uses for planning and administration of the STATE LIHEAP Program Such contributions shall be a percentage set by IHCDA. In no event, however, shall the total amount of funding paid to Sub-grantee under the Activity Description of .1 Administration exceed five percent (5%) of the total benefit funding actually expended by Sub-grantee under the Agreement. Sub-grantee shall pay from non-Federal sources the remaining costs of planning and administering the STATE LIHEAP Program. C. The parties agree that IHCDA’s payment through this Agreement is subject to and conditioned upon the availability of funds. If funds are reduced continue during the term of this Agreement, IHCDA Agreement irrespective of where the job site is under no obligation to make payment hereunder, except to located. Such contributions shall continue during the extent that funds are available. D. IHCDA may, in its sole discretion, de-obligate and/or re-distribute all or any portion of the Total Grant Amount if the Sub-grantee fails to meet applicable program requirements or if the Sub-grantee’s expenditures for production and number of completions are substantially below the network’s average. E. IHCDA will review Sub-grantee’s weatherization production completions and its expenditures under this Agreement. If Sub-grantee’s expenditures for production fall substantially below the schedule of production contained in Sub-grantee’s approved Budget (the “Standard”) and Sub-grantee has not addressed the shortfall with IHCDA and developed a plan to raise its performance up to the Standard, then IHCDA may, at its sole discretion, decrease Sub-grantee’s Total Grant Amount and reallocate the remaining unexpended funds to another sub-grantee. F. The Sub-grantee shall administer its program to comply with the following benchmarks as identified in the STATE LIHEAP Budget Form: a. Complete monthly production projections by March 30, 2015 b. Complete monthly production projections by June 30, 2015 G. All payments shall be made in arrears in conformance with IHCDA fiscal policies and procedures and, as required by Indiana Code § 4-13-2-14.8, by electronic funds transfer to the financial institution designated by Sub-grantee in writing unless a specific waiver has been obtained from the Controller of IHCDA. H. Sub-grantee shall pay all vendors, subcontractor and Sub-grantee invoices within forty-five (45) days of the date of receipt. For the purposes of this Agreement, “pay” shall mean the act of depositing checks in the mail for delivery to the subcontractor or Sub-grantee or pick-up of checks by the vendor, subcontractor or Sub-grantee from the Sub-grantee. I. Sub-grantee shall maintain financial and accounting records which identify costs attributable to each Activity Description specified on Attachment A. Sub-grantee shall further maintain annual, written, cost methodologies, which identify procedures for attributing costs to each Activity Description. More restrictive fiscal accountability may be required of Sub-grantee by IHCDA should IHCDA determine that Sub-grantee is financially unstable, has a history of poor accountability, or has a management system which does not meet the standards required by the State of Indiana, IHCDA, or the United States Government. J. Sub-grantee shall maintain the funds received from IHCDA pursuant to Attachment A and this Agreement in an identifiable bookkeeping account and shall use the funds solely for the purposes set forth in this Agreement, in accordance with the terms term of this Agreement and Attachment A. K. Sub-grantee agrees to follow generally accepted accounting procedures and practices which sufficiently and properly reflect all costs incurred by Sub-grantee pursuant to this Agreement. Sub-grantee shall manage all funds received through this Agreement in accordance with applicable cost principles identified in OMB Circulars A-87 (Government Entities) or A-122 (Nonprofit Organizations), now reported at 2 C.F.R. §§ 225, 230any extension thereof. L. Sub-grantee shall submit to IHCDA, at least monthly, properly completed claims for reimbursement of costs incurred by Sub-grantee under this Agreement during the prior month. Claims shall be submitted using IHCDA’s online claims system and pursuant to instructions issued by IHCDA. M. No costs may be incurred against this Agreement by Sub-grantee before or after the Term specified in Section 2. Claims should be submitted to IHCDA within forty-five (45) calendar days after the date services are provided or, as applicable, costs are incurred. All final claims and reports must be submitted to IHCDA within forty-five (45) calendar days after the expiration or the termination of this Agreement, or IHCDA may deny payment. N. Sub-grantee shall liquidate all outstanding obligations properly incurred during the Term no later than forty-five (45) calendar days after the expiration or termination of this Agreement. O. Sub-grantee shall, upon written demand by IHCDA, be required to repay IHCDA all sums paid by IHCDA to Sub-grantee for which adequate fiscal and/or service delivery documentation is not in existence for any time period audited. If an audit or review of Sub-grantee results in an audit exception or cost disallowance, IHCDA shall have the right to set off such amount against current or future allowable claims, demand cash repayment, or withhold payment of current claims in a like amount pending resolution between the parties of any disputed amount. P. IHCDA may withhold payment to Sub-grantee if a claim submitted by Sub-grantee is inaccurate or if Sub-grantee has not complied with the claim preparation instructions issued by IHCDA. IHCDA will notify Sub-grantee of any error in the claims submitted so Sub-grantee may make the corrections or revisions necessary for payment.