Administration of the Bank a. The Committee maintains records of employees participating, receives requests, verifies validity, approves, and communicates actions to members and to the District.
b. Decisions will be final and made in writing to the applicant within ten (10) working days of the application to the Committee.
c. All requests and actions by the Committee will be confidential.
d. The District will keep records and notify the Committee monthly of new members and days remaining in the Bank.
e. If the Catastrophic Leave Program is discontinued, the Committee will continue to administer Catastrophic Leave days until the days in the Bank are exhausted.
f. In order to protect someone from being charged an extra day when not necessary, the Committee shall set the maximum number of days in the bank after the first year of experience. If the number of days accumulated exceeds the maximum number of days, no contributions will be assessed except for new members wishing to join the bank.
Administration of the Bank. A Catastrophic Leave Bank Committee shall administer the Catastrophic Leave Bank. The Committee shall consist of six (6) members, three (3) appointed by the Superintendent and three (3) appointed by the Association. The Catastrophic Leave Bank Committee shall be responsible for receiving leave requests, verifying validity of requests, approving the full or less than full amount requested or denying requests, communicating its decision to affected unit members and the Superintendent, and soliciting donations of sick leave/vacation days from eligible unit members.
Administration of the Bank. The two accounts within the Bank shall be administered by one Catastrophic Leave Bank Committee consisting of District employees who are participants in the Bank and who have been elected and/or appointed by UVEA and one Administrator/Supervisor appointed by the Superintendent or his/her designee. At least one representative of ESP’s and at least one representative of licensed employees shall serve as members of the Committee. No more than six (6) employees shall serve on the Committee. At least one member of the Committee shall be from the UVEA’s Executive Team.
(a) Days may be withdrawn from the Bank by a continuing member only after approval by the Catastrophic Leave Bank Committee.
(b) Application for the withdrawal of Bank days shall be made in writing on application forms available from building secretaries and on the District website. If a Bank participant is physically or cognitively unable to represent him/herself, a member’s advocate may make application on the member’s behalf. The written application must include a signed supporting statement from the participant’s treating physician (or that of the spouse, minor child, or legal dependent if days are being requested where the participant’s presence is required to attend to the spouse, minor child, or legal dependent).
(c) The Committee shall have the right to request additional information if the application is incomplete or does not provide sufficient information on which the Committee can base a decision.
(d) The Committee shall inform the requesting participant, in writing, of the Committee’s decision (or need for additional information) as soon as possible after the Committee’s vote. If the request for Bank days is approved, the grant of days shall be retroactive to the date of eligibility, as determined by the Committee pursuant to 10-1 above.
(e) The Committee may grant up to twenty-five (25) Bank days at a time per participating employee. If the member finds that additional time is needed for the same instance, more Bank days may be granted, but shall not exceed fifty (50) during the same contract year.
Administration of the Bank a. The Sick Leave Bank shall be administered by a Sick Leave Bank Committee consisting of two (2) members designated by the Committee to serve and two (2) members designated by the Association.
b. The decisions of the Sick Leave Bank Committee with respect to eligibility and entitlement shall be by a majority of members voting and shall be final and binding and not subject to the grievance and arbitration provisions of this Agreement. Any appeal will be limited to an appeal to the Sick Leave Bank Committee itself.
Administration of the Bank. The Personal Illness Leave Bank shall be administered by the committee in accordance with the following process:
a). The Bank may be utilized only by the individual teacher contributing.
b). Days from the Bank may be utilized only for those days that the individual contributor would perform duties as assigned by the MSD of Pike Township under a valid teacher's contract.
c). Any teacher wishing to participate in the Bank shall initially donate one (1) day of his/her personal illness leave days to the Bank. Such donation shall be authorized in writing and directed to the Chief Financial Officer Management with a copy to the Association President.
d). All days, once donated to the Personal Illness Leave Bank, become the property of the Bank and shall not be refunded.
e). All requests to receive days from the Personal Illness Leave Bank must be submitted in writing to the Director of Human Resources along with a written statement from the teachers' physician stipulating:
(1) the date the condition began;
(2) the probable duration of the condition;
(3) appropriate medical facts concerning the condition; and
(4) a statement that the teacher is unable to perform his or her job functions
f). All requests must be approved by the Committee The Personal Illness Leave Bank Committee shall have the right to request additional information as needed to assist in reaching a decision on a particular case.
g). Any teacher submitting a request to use the Personal Illness Leave Bank must have made his/her proper contribution.
h). Leave days from the Personal Illness Leave Bank shall be used for any injury, illness, physical or mental condition requiring in-patient care in a medical facility or continuing treatment by a health care provider or where extenuating circumstances exist.
i) Periodic review by the committee of all Personal Illness Leave Bank use shall be made. No utilization may extend more than thirty (30) contract days without review by the committee. A teacher who is unable to perform his/her duties after the period for which personal illness leave had been approved through the Bank, may request for additional personal illness leave days. The maximum number of days allocated shall not exceed the total number of days for one contract year.
Administration of the Bank. 8.18.4.1 The Committee shall have the responsibility of maintaining the records of the Leave Program, receiving withdrawal requests, verifying the validity of requests, approving or denying the requests, and communicating its decisions, in writing, to the involved employees and the District.
8.18.4.2 The Committee’s authority shall be limited to administration of the Leave Bank. The Committee shall establish procedures for the Bank’s operation.
8.18.4.3 If no days remain in the Bank to provide any additional grants, the Committee shall so notify applicants and must deny any additional grants. The District and the Association shall meet to determine whether a special contribution/enrollment period shall be opened.
8.18.4.4 Applications shall be reviewed and decisions of the Committee shall be reported to the applicant and the payroll office, in writing, within ten (10) work days of receipt of the application.
8.18.4.5 The Committee shall keep all records confidential and shall not disclose the nature of the illness except as is necessary to process the requests and defend against any denials.
Administration of the Bank. 11.8.3.1 The Program will be administrated by a Joint Committee.
11.8.3.2 Unit member will provide a doctor’s statement to Human Resources and it will include: nature of illness or injury, and a probable time of leave.
11.8.3.3 Members will receive granted leave time in increments of one (1) day, based on the Members base hours. For example, a four hour per day employee will receive sick leave in units of four hours.
11.8.3.4 Unit members will receive allotted catastrophic leave grant and benefits that adhere to the unit member’s salary schedule and calendar.
11.8.3.5 The decisions of the Catastrophic Leave Committee may not be appealed or grieved. The committee decision is final.
Administration of the Bank. A. The Catastrophic Leave Bank Committee shall have the responsibility of developing forms, maintaining the records of the Catastrophic Leave Bank, receiving withdrawal requests, verifying the validity of requests, approving or denying requests, and communicating its decisions, in writing, to the Participants, to the County Superintendent, Human Resource Department and Payroll Department.
B. The Committee’s authority shall be limited to administration of the Bank. The Committee shall approve all properly submitted requests complying with the terms of this Article. Withdrawals may not be denied on the basis of the type of illness or disability.
C. Applications shall be reviewed and decisions of the Committee reported to the Applicant, in writing, within ten (10) duty days of receipt of the application.
D. The Committee shall keep all records confidential and shall not disclose the nature of the illness, except as is necessary to process the request for withdrawal and defend against any appeals of denial.
E. By December 5th of each school year, following the year of initial implementation of Catastrophic Leave Bank, the County Superintendent and Business Department shall notify the Committee of the following:
1. The total number of accumulated hours in the Bank on June 30th of the previous school year.
2. The number of hours contributed by unit members for the current year.
3. The names of participating unit members.
4. The total number of hours available in the Bank.
F. Disputes between the Committee and the County Superintendent as to the accounting of Catastrophic Leave Bank hours shall be processed through the grievance procedure as per Article 19 of the classified contract.
G. CSEA will be responsible for adherence to all timelines given above. Timelines will be in effect upon request of CSEA to implement the Catastrophic Leave Bank.
Administration of the Bank. 4 1. Human Resources and Support Services shall have the 5 responsibility of maintaining the records of the Catastrophic Leave Bank.
6 2. Human Resources and Support Services shall provide application 7 forms for contributions to bargaining unit members annually.
8 3. By November 30 of each school year, District representatives shall 9 provide the Association with the total available number of accumulated days 10 contributed by bargaining unit members for the current year and the names 11 of participating bargaining unit members.
12 4. If the Catastrophic Leave Bank is terminated for any reason, the days 13 remaining in the Catastrophic Leave Bank shall be returned to the then 14 current members of the Bank proportionately.
Administration of the Bank. 1. The identities of donors and recipients are private data consistent with the Minnesota Government Data Practices Act. The recipients of sick leave from this Bank shall not be informed of the identities of the donors and donors may not be informed about the identity of recipients nor shall donors be allowed to designate specific recipients for their donation. Employees shall not intimidate, threaten, or coerce any other employee with respect to donating or receiving leave under this Bank.
