Air Arrangements. In order to provide you with the lowest possible airfares, Vantage takes advantage of special contracted fares. These fares can be quite restrictive and carry cancellation charges imposed by the airlines ranging up to 100% of the cost. Therefore, you will be responsible for any penalties resulting from flight changes or flight cancellations made at your request after your flights are ticketed. Vantage offers you your choice of airline and routing. All air routings are subject to availability and cannot be guaranteed. Vantage is not responsible if an airline cancels or delays a flight for any reason, including weather. If you are unable to make your departure, it is your responsibility to work with the airline on which you are ticketed to reach your destination. Vantage is not responsible for any additional expenses you may incur prior to joining your trip. Vantage will not provide any refund for portions of trips missed due to canceled or delayed flights. If an air schedule requires an overnight stay in a gateway city, Vantage can assist with hotel reservations as availability permits. However, overnights are at your expense unless otherwise specified in writing. Seat requests will be taken at the time of booking, but in most cases cannot be guaranteed by the airline or, as result, by Vantage.
Air Arrangements. For programs in which Xperitas arranges outbound and return, participants may not change or deviate from their outbound or return flight. Flight delays and cancellations Due to factors beyond our control, flight delays and cancellations are an inherent risk of travel. It is up to the airline to re-accommodate passengers at no additional cost on the next flight that has available seats. In some instances, the airline may cover the cost of meals, hotels and transportation, otherwise these costs are the responsibility of the passenger/parents. Xperitas or the group leader may temporarily cover the additional costs with the expectation that these costs will be reimbursed by the passenger/parents. Refunds for missed travel components may not be possible. International Travel Itineraries The order of itineraries and all itinerary items are subject to change based on unforeseen circumstances that may arise prior to or during international travel. Cancellation Protection Plan This policy is provided by Xperitas to protect participating students against significant financial loss in case of unforeseeable world events. Students will receive a full refund* (less a 500€ administration fee) if all the following events occur: the organizing teacher chooses to cancel the program, and the cancellation request is received by Xperitas within two weeks of these events: • The U.S. Department of State confirms that there has been a terrorist act against U.S. interests in the U.S., in international airspace, or in any region on your Xperitas itinerary; • The U.S. Department of State issues an official Travel Warning advising against travel to any region listed on your Xperitas itinerary; • The official Travel Warning is issued or in effect within 90 days of your departure. For any cancellation up to 91 days prior to departure, the standard cancellation policy applies. * If the cancellation occurs after airline ticketing, the ticket (issued in the name of the participant) may constitute a portion of the refund.
Air Arrangements
