Common use of Application and Reimbursement Procedures Clause in Contracts

Application and Reimbursement Procedures. 1. Before enrollment in a course, employees must submit to their Department Head a completed Education Reimbursement Application. 2. The completed and authorized application needs to be transmitted to the Human Resources Department for processing and determination if the application satisfies the eligibility criteria.  If the application is denied, the Human Resources Department shall notify the applicant in writing as to the reasons.  If the application is approved, the Human Resources Department will return the application form to the employee indicating approval. This application must be retained by employees and resubmitted to receive reimbursement. 3. To receive reimbursement, employees must submit within 60 calendar days of the course completion date to the Human Resources Department their: 4. Employees who voluntarily separate service or are dismissed within 12 months after receiving reimbursement, shall repay the County for reimbursements received in the prior 12 months. By accepting the reimbursement under this Regulation, employees authorize the deduction of reimbursements, which must be repaid from their final paycheck. If repayment is not fully paid from their final paycheck, employees shall immediately pay the County the remaining reimbursement. 5. Portions of reimbursement that exceed the fiscal year maximum cannot be carried over to the subsequent fiscal year. Employees who successfully complete a course with a grade “B” or higher from an accredited college, university, community college or trade school shall receive educational reimbursement of job-related courses at 65% of the cost of tuition, books and fees up to a maximum of $1,300.00 per fiscal year. SECTION 2. An employee requesting educational reimbursement shall provide information concerning each course to the Department Head or designee and County Human Resources Department for approval prior to registration for the course. SECTION 3. The employee must provide the Human Resources Department with proof that he/she has successfully completed (as defined in Section One (1) of this Article) the course before reimbursement will be paid. Only expenses actually incurred by the employee are eligible for reimbursement. SECTION 4. An employee who resigns or is otherwise not employed by Sarpy County prior to the completion of an approved course shall forfeit eligibility for educational reimbursement.

Application and Reimbursement Procedures. 1. Before enrollment in a course, employees must submit to their Department Head a completed Education Reimbursement Application. 2. The completed and authorized application needs to be transmitted to the Human Resources Department for processing and determination if the application satisfies the eligibility criteria.  If the application is denied, the Human Resources Department shall notify the applicant in writing as to the reasons.  If the application is approved, the Human Resources Department will return the application form to the employee indicating approval. This application must be retained by employees and resubmitted to receive reimbursement. 3. To receive reimbursement, employees must submit within 60 calendar days of the course completion date to the Human Resources Department their: 4. Employees who voluntarily separate service or are dismissed within 12 months after receiving reimbursement, shall repay the County for reimbursements received in the prior 12 months. By accepting the reimbursement under this Regulation, employees authorize the deduction of reimbursements, which must be repaid from their final paycheck. If repayment is not fully paid from their final paycheck, employees shall immediately pay the County the remaining reimbursement. 5SECTION 1. Portions All full-time classified employees who have completed at least one (1) year of service are eligible for educational reimbursement that exceed for pre-approved, job related courses at 75% of the fiscal year cost of tuition, books, and class-associated fees up to a maximum cannot be carried over to the subsequent of one thousand fifteen hundred ($1,500.00) per fiscal year. Employees The annual reimbursement shall continue for employees who remain employed until such time as they are reimbursed for 75% of the cumulative tuition, books, and class- associated fees incurred by the employee. For example, employees who incur covered educational expenses in the cumulative amount of $10,000 shall be reimbursed $7,500 (75% of the total covered educational expenses) in annual increments of $1,500, over a five year period, provided they remain employed for five years. Supplies and other fees and charges will not be reimbursed. In order to receive reimbursement, employees must successfully complete a the course with a grade “B” "C" or higher (or a passing grade in courses that do not assign a letter grade) from an accredited college, university, community college or technical institute (trade school shall receive educational school), or approved on- line courses (plus or minus modifiers will be disregarded). Graduate level courses require a grade of "B" or above for reimbursement. For employees taking graduate level courses, the course for which reimbursement of job-related courses at 65% of the cost of tuition, books and fees up is sought must be leading to a maximum graduate degree in a course of $1,300.00 per fiscal yearstudy in which the Employee is enrolled. Receipts and transcripts are required before reimbursement will be paid. SECTION 2. An employee requesting educational reimbursement shall provide information concerning each course to the Department Head or designee Sheriff and County Human Resources Department for approval prior to registration for the each course. SECTION 3. The employee must provide the Human Resources Department with proof that he/she has successfully completed (as defined will complete an Education Reimbursement Application, in Section One (1) duplicate, for each course. A copy of this Article) the course before reimbursement description, related course costs, and course dates must be attached. There will be paidno loans or advances of money to Employees for purposes of taking courses. Reimbursement will be paid only after the course has been completed and the grades have been received. Only expenses actually incurred by the employee are eligible for reimbursement. a. Tuition costs that are covered by grants, scholarships, or other waivers (and therefore not the financial obligation of the employee) are not eligible for reimbursement SECTION 43. An employee who resigns or is otherwise not employed by Sarpy County prior To receive tuition reimbursement, the eligible Employee must submit to the completion Human Resources Department the original official grade report for the course, or a copy certified by the registrar or other appropriate official of the educational institution, original receipts for course-related textbooks, and an original receipt of payment of tuition for the course, or a copy certified by the registrar or other appropriate official of the educational institution, attached to a copy of the approved course shall forfeit eligibility application for educational reimbursement.