Common use of ASSESSING AND EVIDENCING ELIGIBILITY FOR THE SKILLS FIRST PROGRAM Clause in Contracts

ASSESSING AND EVIDENCING ELIGIBILITY FOR THE SKILLS FIRST PROGRAM. Assessment of eligibility 3.1 The Training Provider must have a clear and documented business process for the determination of eligibility of individuals for training subsidised through the Skills First Program (prior to commencement in training) against the requirements set out in Clause 2 of this Schedule 1. The business process and related documentation demonstrating that appropriate checks have been performed to establish each individual’s eligibility must made be available to the Department (or persons authorised by the Department) for audit, review or investigation purposes. 3.2 The Training Provider must comply with the Guidelines for Determining Student Eligibility and Supporting Evidence. 3.3 Relevant evidence is to be sighted by the Training Provider and a copy of the relevant evidence retained for each Eligible Individual, prior to commencement in training, in accordance with the Guidelines about Determining Student Eligibility and Supporting Evidence. 3.4 The evidence described in the Guidelines about Determining Student Eligibility and Supporting Evidence must be recorded in the form prescribed by the Department or in a form which records the exact information as the form prescribed by the Department and must be made available to the Department (or persons authorised by the Department) for audit, review or investigation purposes. 3.5 Prior to enrolling an individual under the age of 17 years: a) if the individual has not yet completed Year 10, the Training Provider must sight correspondence or a certificate signed by a Department Regional Director that exempts that individual from school attendance and either: i) clearly identifies the Training Provider and the training to be undertaken; or ii) clearly identifies the relevant employer where the student is to undertake an apprenticeship or traineeship; or b) if the individual has completed Year 10, the Training Provider must sight a completed ‘Transition From School Form’, or correspondence or a certificate signed by the school principal or a Department Regional Director that exempts that individual from school attendance and either: i) clearly identifies the Training Provider and the training to be undertaken; or ii) clearly identifies the relevant employer where the student is to undertake an apprenticeship or traineeship. 3.6 Where an individual under 17 years is enrolled in training on the basis that they have been granted an exemption from school attendance to undertake a specific course with the Training Provider (as contemplated by Clause 3.5(a)(i) or Clause 3.5(b)(i) of this Schedule 1, as the case may be), if that individual stops attending that training with that Training Provider, and is at that time still under 17 years, the Training Provider should notify the relevant Regional Office of the Department that the individual is no longer attending training. 3.7 If the Training Provider enrols an individual on the basis of their eligibility pursuant to Clause 2.8 of this Schedule 1, the Training Provider must: a) enrol the individual in accordance with the relevant procedures issued by the Department from time to time, including, where applicable, reporting the activity against appropriate Funding Source Identifier – State Training Authority (as defined in the Victorian VET Statistical Guidelines) for the relevant initiative; and b) retain a copy of the relevant evidence (including any referral form or letter) for audit, review or investigation purposes. 3.8 If the Training Provider enrols an individual into a course that has, as part of its accreditation, specified entry requirements which require the Training Provider to sight or retain particular evidence (for example, evidence of an individual having a permanent cognitive impairment or intellectual disability in the case of 22301VIC Certificate I in Transition Education or any replacement or successor), the Training Provider must sight and retain a copy of that evidence for audit, review or investigation purposes.

ASSESSING AND EVIDENCING ELIGIBILITY FOR THE SKILLS FIRST PROGRAM. Assessment of eligibility 3.1 The Training Provider must have a clear and documented business process for the determination of eligibility of individuals for training subsidised through the Skills First Program (prior to commencement in training) against the requirements set out in Clause 2 of this Schedule 1. The business process and related documentation demonstrating that appropriate checks have been performed to establish each individual’s eligibility must made be available to the Department (or persons authorised by the Department) for audit, review or investigation purposes. 3.2 The Training Provider must comply with the Guidelines for Determining Student Eligibility and Supporting Evidence. 3.3 Relevant evidence is to be sighted by the Training Provider and a copy of the relevant evidence retained for each Eligible Individual, prior to commencement in training, in accordance with the Guidelines about Determining Student Eligibility and Supporting Evidence. 3.4 The evidence described in the Guidelines about Determining Student Eligibility and Supporting Evidence must be recorded in the form prescribed by the Department or in a form which records the exact information as the form prescribed by the Department and must be made available to the Department (or persons authorised by the Department) for audit, review or investigation purposes. 3.5 Prior to enrolling an individual who will be under the age of 17 yearsyears at the time of the commencement of training: a) if the individual has not yet completed Year 10, the Training Provider must sight and retain correspondence or a certificate signed by a Department Regional Director that exempts that individual from school attendance and either: i) clearly identifies the Training Provider and the training to be undertaken; or ii) clearly identifies the relevant employer where the student is to undertake an apprenticeship or traineeship; or b) if the individual has completed Year 10, the Training Provider must sight and retain a completed ‘Transition From School Form’, or correspondence or a certificate signed by the school principal or a Department Regional Director that exempts that individual from school attendance and either: i) clearly identifies the Training Provider and the training to be undertaken; or ii) clearly identifies the relevant employer where the student is to undertake an apprenticeship or traineeship. 3.6 Where an individual under 17 years is enrolled in training on the basis that they have been granted an exemption from school attendance to undertake a specific course with the Training Provider (as contemplated by Clause 3.5(a)(i) or Clause 3.5(b)(i) of this Schedule 1, as the case may be), if that individual stops attending that training with that Training Provider, and is at that time still under 17 years, the Training Provider should notify the relevant Regional Office of the Department that the individual is no longer attending training. 3.7 If the Training Provider enrols an individual on the basis of their eligibility pursuant to Clause 2.8 of this Schedule 1, the Training Provider must: a) enrol the individual in accordance with the relevant procedures issued by the Department from time to time, including, where applicable, reporting the activity against appropriate Funding Source Identifier – State Training Authority (as defined in the Victorian VET Statistical Guidelines) for the relevant initiative; and b) retain a copy of the relevant evidence (including any referral form or letter) for audit, review or investigation purposes. 3.8 If the Training Provider enrols an individual into a course that has, as part of its accreditation, specified entry requirements which require the Training Provider to sight or retain particular evidence (for example, evidence of an individual having a permanent cognitive impairment or intellectual disability in the case of 22301VIC Certificate I in Transition Education or any replacement or successor), the Training Provider must sight and retain a copy of that evidence for audit, review or investigation purposes.

ASSESSING AND EVIDENCING ELIGIBILITY FOR THE SKILLS FIRST PROGRAM. Assessment of eligibility 3.1 The Training Provider must have a clear and documented business process for the determination of eligibility of individuals for training subsidised through the Skills First Program (prior to commencement in training) against the requirements set out in Clause 2 of this Schedule 1. The business process and related documentation demonstrating that appropriate checks have been performed to establish each individual’s eligibility must made be available to the Department (or persons authorised by the Department) for audit, review or investigation purposes. 3.2 The Training Provider must comply with the Guidelines for Determining Student Eligibility and Supporting Evidence. 3.3 Relevant evidence is to be sighted by the Training Provider and a copy of the relevant evidence retained for each Eligible Individual, prior to commencement in training, in accordance with the Guidelines about Determining Student Eligibility and Supporting EvidenceEvidence and this Clause 3. 3.4 The evidence sighted and retained by the Training Provider demonstrating that an individual meets the criterion specified in Clause 2.2(a) of this Schedule 1 must: a) show the official company letterhead of the National Enterprise; b) include the contact details of the National Enterprise; c) include confirmation of paid employment of the Victorian Employee with the National Enterprise; and d) include the signature of the supervisor of the Victorian Employee or manager of the human resources division as an authorised person of the National Enterprise, with the signatory's name and position. 3.5 The evidence described in this Clause 3 and the Guidelines about Determining Student Eligibility and Supporting Evidence must be recorded in the form prescribed by the Department or in a form which records the exact information as the form prescribed by the Department and must be made available to the Department (or persons authorised by the Department) for audit, review or investigation purposes. 3.5 3.6 Prior to enrolling an individual under the age of 17 years: a) if the individual has not yet completed Year 10, the Training Provider must sight correspondence or a certificate signed by a Department Regional Director that exempts that individual from school attendance and either: i) clearly identifies the Training Provider and the training to be undertaken; or ii) clearly identifies the relevant employer where the student is to undertake an apprenticeship or traineeship; or b) if the individual has completed Year 10, the Training Provider must sight a completed ‘Transition From School Form’, or correspondence or a certificate signed by the school principal or a Department Regional Director that exempts that individual from school attendance and either: i) clearly identifies the Training Provider and the training to be undertaken; or ii) clearly identifies the relevant employer where the student is to undertake an apprenticeship or traineeship. 3.6 3.7 Where an individual under 17 years is enrolled in training on the basis that they have been granted an exemption from school attendance to undertake a specific course with the Training Provider (as contemplated by Clause 3.5(a)(i3.6(a)(i) or Clause 3.5(b)(i3.6(b)(i) of this Schedule 1, as the case may be), if that individual stops attending that training with that Training Provider, and is at that time still under 17 years, the Training Provider should notify the relevant Regional Office of the Department that the individual is no longer attending training. 3.7 3.8 If the Training Provider enrols an individual on the basis of their eligibility pursuant to Clause 2.8 of this Schedule 1, the Training Provider must: a) enrol the individual in accordance with the relevant procedures issued by the Department from time to time, including, where applicable, reporting the activity against appropriate Funding Source Identifier – State Training Authority (as defined in the Victorian VET Statistical Guidelines) for the relevant initiative; and b) retain a copy of the relevant evidence (including any referral form or letter) for audit, review or investigation purposes. 3.8 3.9 If the Training Provider enrols an individual into a course that has, as part of its accreditation, specified entry requirements which require the Training Provider to sight or retain particular evidence (for example, evidence of an individual having a permanent cognitive impairment or intellectual disability in the case of 22301VIC Certificate I in Transition Education or any replacement or successor), the Training Provider must sight and retain a copy of that evidence for audit, review or investigation purposes.

ASSESSING AND EVIDENCING ELIGIBILITY FOR THE SKILLS FIRST PROGRAM. Assessment of eligibility 3.1 The Training Provider must have a clear and documented business process for the determination of eligibility of individuals for training subsidised through the Skills First Program (prior to commencement in training) against the requirements set out in Clause 2 of this Schedule 1. The business process and related documentation demonstrating that appropriate checks have been performed to establish each individual’s eligibility must made be available to the Department (or persons authorised by the Department) for audit, review or investigation purposes. 3.2 The Training Provider must comply with the Guidelines for Determining Student Eligibility and Supporting Evidence. 3.3 Relevant evidence evidence, being an original or certified copy of the relevant documentation, is to be sighted by the Training Provider and a copy of the relevant evidence retained for each Eligible Individual, prior to commencement in training, in accordance with the Guidelines about Determining Student Eligibility and Supporting Evidence. 3.4 The evidence described in the Guidelines about Determining Student Eligibility and Supporting Evidence must be recorded in the form prescribed by the Department or in a form which records the exact information as the form prescribed by the Department and must be made available to the Department (or persons authorised by the Department) for audit, review or investigation purposes. 3.5 Prior to enrolling an individual a student under the age of 17 years: a) if the individual student has not yet completed Year 10, the Training Provider must sight correspondence or a certificate signed by a Department Regional Director that exempts that individual the student from school attendance and either: i) clearly identifies the Training Provider and the training to be undertaken; or ii) clearly identifies the relevant employer where the student is to undertake an apprenticeship or traineeship; orand b) if the individual student has completed Year 10, the Training Provider must sight a completed ‘Transition From School Form’, or either: i) correspondence or a certificate signed by the school principal or a Department Regional Director that exempts that individual confirming an exemption from school attendance has been granted and either: i) clearly identifies identifying the Training Provider and the training to be undertaken; , or ii) clearly identifies a completed transition from school form indicating the relevant employer where the student is to undertake an apprenticeship or traineeship. 3.6 Where an individual under 17 years is enrolled in training on the basis that they have been granted school principal has authorised an exemption from school attendance to undertake a specific course with enrolment (Section E) and clearly identifying the Training Provider and the training to be undertaken (as contemplated noting that this can only be sighted if provided by Clause 3.5(a)(i) the student or Clause 3.5(b)(i) of this Schedule 1, as the case may betheir parent/carer), if that individual stops attending that training with that Training Provider, and is at that time still under 17 years, the Training Provider should notify the relevant Regional Office of the Department that the individual is no longer attending training. 3.7 3.6 If the Training Provider enrols an individual on the basis of their his or her eligibility pursuant to Clause 2.8 2.9 of this Schedule 1, the Training Provider must: a) enrol the individual in accordance with the relevant procedures issued by the Department from time to time, including, where applicable, reporting the activity against appropriate Funding Source Identifier – State Training Authority (as defined in the Victorian VET Statistical Guidelines) for the relevant initiative; and b) retain a copy of the relevant evidence (including any referral form or letter) letter for audit, review or investigation purposes. 3.8 3.7 If a course into which the Training Provider enrols an individual into a course that has, as part of its accreditation, specified entry requirements eligibility criteria which require the Training Provider registered training organisation to sight or retain particular evidence (for example, evidence of an individual having a permanent cognitive impairment or intellectual disability in the case of 22301VIC Certificate I in Transition Education or any replacement or successor), the Training Provider must sight and retain obtain a copy of that evidence for audit, review or investigation purposes.

ASSESSING AND EVIDENCING ELIGIBILITY FOR THE SKILLS FIRST PROGRAM. Assessment of eligibility 3.1 The Training Provider must have a clear and documented business process for the determination of eligibility of individuals for training subsidised through the Skills First Program (prior to commencement in training) against the requirements set out in Clause 2 of this Schedule 1. The business process and related documentation demonstrating that appropriate checks have been performed to establish each individual’s eligibility must made be available to the Department (or persons authorised by the Department) for audit, review or investigation purposes. 3.2 The Training Provider must comply with the Guidelines for Determining Student Eligibility and Supporting Evidence. 3.3 Relevant evidence evidence, being an original or certified copy of the relevant documentation, is to be sighted by the Training Provider and a copy of the relevant evidence retained for each Eligible Individual, prior to commencement in training, in accordance with the Guidelines about Determining Student Eligibility and Supporting Evidence. 3.4 The evidence described in the Guidelines about Determining Student Eligibility and Supporting Evidence must be recorded in the form prescribed by the Department or in a form which records the exact information as the form prescribed by the Department and must be made available to the Department (or persons authorised by the Department) for audit, review or investigation purposes. 3.5 Prior to enrolling an individual a student under the age of 17 years: a) if the individual student has not yet completed Year 10, the Training Provider must sight correspondence or a certificate signed by a Department Regional Director that exempts that individual the student from school attendance and either: i) clearly identifies the Training Provider and the training to be undertaken; or ii) clearly identifies the relevant employer where the student is to undertake an apprenticeship or traineeship; orand b) if the individual student has completed Year 10, the Training Provider must sight a completed ‘Transition From School Form’, or either: i) correspondence or a certificate signed by the school principal or a Department Regional Director that exempts that individual confirming an exemption from school attendance has been granted and either: i) clearly identifies identifying the Training Provider and the training to be undertaken; , or ii) clearly identifies a completed transition from school form indicating the relevant employer where the student is to undertake an apprenticeship or traineeship. 3.6 Where an individual under 17 years is enrolled in training on the basis that they have been granted school principal has authorised an exemption from school attendance to undertake a specific course with enrolment (Section E) and clearly identifying the Training Provider and the training to be undertaken (as contemplated noting that this can only be sighted if provided by Clause 3.5(a)(i) the student or Clause 3.5(b)(i) of this Schedule 1, as the case may betheir parent/carer), if that individual stops attending that training with that Training Provider, and is at that time still under 17 years, the Training Provider should notify the relevant Regional Office of the Department that the individual is no longer attending training. 3.7 3.6 If the Training Provider enrols an individual on the basis of their his or her eligibility pursuant to Clause 2.8 2.9 of this Schedule 1, the Training Provider must: a) enrol the individual in accordance with the relevant procedures issued by the Department from time to time, including, where applicable, reporting the activity against appropriate Funding Source Identifier – State Training Authority (as defined in the Victorian VET Statistical Guidelines) for the relevant initiative; and b) retain a copy of the relevant evidence (including any referral form or letter) letter for audit, review or investigation purposes. 3.8 3.7 If a course into which the Training Provider enrols an individual into a course that has, as part of its accreditation, specified entry requirements eligibility criteria which require the Training Provider registered training organisation to sight or retain particular evidence (for example, evidence of an individual having a permanent cognitive impairment or intellectual disability in the case of 22301VIC Certificate I in Transition Education or any replacement or successor), the Training Provider must sight and retain a copy of that evidence for audit, review or investigation purposes.

ASSESSING AND EVIDENCING ELIGIBILITY FOR THE SKILLS FIRST PROGRAM. Assessment of eligibility 3.1 The Training Provider must have a clear and documented business process for the determination of eligibility of individuals for training subsidised through the Skills First Program (prior to commencement in training) against the requirements set out in Clause 2 of this Schedule 1. The business process and related documentation demonstrating that appropriate checks have been performed to establish each individual’s eligibility must made be available to the Department (or persons authorised by the Department) for audit, review or investigation purposes. 3.2 The Training Provider must comply with the Guidelines for Determining Student Eligibility and Supporting Evidence. 3.3 Relevant evidence is to be sighted by the Training Provider and a copy of the relevant evidence retained for each Eligible Individual, prior to commencement in training, in accordance with the Guidelines about Determining Student Eligibility and Supporting EvidenceEvidence and this Clause 3. 3.4 The evidence sighted and retained by the Training Provider demonstrating that an individual meets the criterion specified in Clause 2.2(a) of this Schedule 1 must: a) show the official company letterhead of the National Enterprise; b) include the contact details of the National Enterprise; c) include confirmation of paid employment of the Victorian Employee with the National Enterprise; and d) include the signature of the supervisor of the Victorian Employee or manager of the human resources division as an authorised person of the National Enterprise, with the signatory's name and position. 3.5 The evidence described in this Clause 3 and the Guidelines about Determining Student Eligibility and Supporting Evidence must be recorded in the form prescribed by the Department or in a form which records the exact information as the form prescribed by the Department and must be made available to the Department (or persons authorised by the Department) for audit, review or investigation purposes. 3.5 3.6 Prior to enrolling an individual who will be under the age of 17 yearsyears at the time of the commencement of training: a) if the individual has not yet completed Year 10, the Training Provider must sight and retain correspondence or a certificate signed by a Department Regional Director that exempts that individual from school attendance and either: i) clearly identifies the Training Provider and the training to be undertaken; or ii) clearly identifies the relevant employer where the student is to undertake an apprenticeship or traineeship; or b) if the individual has completed Year 10, the Training Provider must sight and retain a completed ‘Transition From School Form’, or correspondence or a certificate signed by the school principal or a Department Regional Director that exempts that individual from school attendance and either: i) clearly identifies the Training Provider and the training to be undertaken; or ii) clearly identifies the relevant employer where the student is to undertake an apprenticeship or traineeship. 3.6 3.7 Where an individual under 17 years is enrolled in training on the basis that they have been granted an exemption from school attendance to undertake a specific course with the Training Provider (as contemplated by Clause 3.5(a)(i3.6(a)(i) or Clause 3.5(b)(i3.6(b)(i) of this Schedule 1, as the case may be), if that individual stops attending that training with that Training Provider, and is at that time still under 17 years, the Training Provider should notify the relevant Regional Office of the Department that the individual is no longer attending training. 3.7 3.8 If the Training Provider enrols an individual on the basis of their eligibility pursuant to Clause 2.8 of this Schedule 1, the Training Provider must: a) enrol the individual in accordance with the relevant procedures issued by the Department from time to time, including, where applicable, reporting the activity against appropriate Funding Source Identifier – State Training Authority (as defined in the Victorian VET Statistical Guidelines) for the relevant initiative; and b) retain a copy of the relevant evidence (including any referral form or letter) for audit, review or investigation purposes. 3.8 3.9 If the Training Provider enrols an individual into a course that has, as part of its accreditation, specified entry requirements which require the Training Provider to sight or retain particular evidence (for example, evidence of an individual having a permanent cognitive impairment or intellectual disability in the case of 22301VIC Certificate I in Transition Education or any replacement or successor), the Training Provider must sight and retain a copy of that evidence for audit, review or investigation purposes.