Common use of ASSOCIATION REPRESENTATION AND ACTIVITIES Clause in Contracts

ASSOCIATION REPRESENTATION AND ACTIVITIES. Section 1: The City agrees that during the term of this Agreement, it will deal only with the authorized representatives of the Association in matters pertaining to the interpretation and application of this Agreement and, more generally, terms and conditions of employment. The Association agrees to notify the Human Resources Director or designee in writing of the names of its authorized representatives as of the execution of this Agreement and replacement(s) thereof during the term of this Agreement, which may include, but not be limited to, Association officers, Association employed representatives, stewards, and/or a site representative as established by internal Association processes. Section 2: On-duty bargaining unit employees shall not leave their posts or work stations for the purpose of investigating, handling or settling grievances or conducting other union business without the express permission of their immediate non-bargaining unit supervisor. However, if their non­ bargaining unit supervisor (including acting supervisor) is not available, express permission must be obtained by a supervisor in their chain-of-command. Permission will not be unreasonably withheld. Non-employee Association representatives must secure perm1ss10n of a non-bargaining unit supervisor prior to contacting any on duty employee at any work site for the purpose of conducting business authorized by this Agreement. When and if it becomes necessary for an employee or non-employee representative to enter a division, department or area other than his own for the purpose of conducting Association business authorized by this Agreement, such employee representative must secure permission of a non-bargaining unit supervisor for the purpose ofconducting such business. Permission shall not be unreasonably withheld. Section 3: Subject to Section 2, one (1) Association representative shall be permitted to attend mutually scheduled grievance meetings, investigatory meetings, and arbitration hearings specific to the bargaining unit without any loss of regular pay or benefits. The attending bargaining unit employee(s) must provide a minimum of forty-eight (48) hours notice of participation to his supervisor or department head, to the extent practicable. If the required notice is not timely provided, based on the circumstances, the employee may be subject to disciplinary action. Section 4: The City agrees to permit three (3) designated representatives to attend mutually scheduled negotiation sessions during their normally scheduled City business hours. The Association agrees that none of the designated representatives shall work for the same department. If the Association desires additional representatives, it is required to make the request to the Human Resources Director or designee at least five (5) workdays before the scheduled session. Requests for additional representatives will not be unreasonably denied. The parties will endeavor to limit negotiation session hours to the normal workday.

ASSOCIATION REPRESENTATION AND ACTIVITIES. ‌ Section 1: The City agrees that during the term of this Agreement, it will deal only with the authorized representatives of the Association in matters pertaining to the interpretation and application of this Agreement and, more generally, terms and conditions of employment. The Association agrees to notify the Human Resources Director or designee in writing of the names of its authorized representatives as of the execution of this Agreement and replacement(s) thereof during the term of this Agreement, which may include, include but not be limited to, to Association officers, Association employed representatives, stewards, and/or a site representative as established by internal Association processes. Section 2: On-duty bargaining unit employees shall not leave their posts or work stations for the purpose of investigating, handling or settling grievances or conducting other union business without the express permission of their immediate non-bargaining unit supervisor. However, if their non­ non-bargaining unit supervisor (including acting supervisor) is not available, express permission must be obtained by a supervisor in their chain-of-command. Permission will not be unreasonably withheld. Non-employee Association representatives must secure perm1ss10n of a non-bargaining unit supervisor prior to contacting any on duty employee at any work site for the purpose of conducting business authorized by this Agreement. When and if it becomes necessary for an employee or non-employee representative to enter a division, department or area other than his own for the purpose of conducting Association business authorized by this Agreement, such employee representative must secure permission of a non-bargaining unit supervisor for the purpose ofconducting such business. Permission shall not be unreasonably withheld. Section 3: Subject to Section 2, one (1) Association representative shall be permitted to attend mutually scheduled grievance meetings, investigatory meetings, and arbitration hearings specific to the bargaining unit without any loss of regular pay or benefits. The attending bargaining unit employee(s) must provide a minimum of forty-eight (48) hours hours’ notice of participation to his their supervisor or department headDepartment Head, to the extent practicable. If the required notice is not timely provided, based on the circumstances, the employee may be subject to disciplinary action. Section 4: The City agrees to permit three (3) designated representatives to attend mutually scheduled negotiation sessions during their normally scheduled City business hours. The Association agrees that none of the designated representatives shall work for the same department. If the Association desires additional representatives, it is required to make the request to the Human Resources Resource Director or designee at least five (5) workdays before the scheduled sessiondesignee. Requests for additional representatives will not be unreasonably denied. The parties will endeavor to limit negotiation session hours to the normal workdaywork day. Section 5: Bargaining unit employees are entitled to select an Association representative of their choosing for grievance meetings, investigatory meetings, including any meetings where an

ASSOCIATION REPRESENTATION AND ACTIVITIES. Section 1: The City agrees that during the term of this Agreement, it will deal only with the authorized representatives of the Association in matters pertaining to the interpretation and application of this Agreement and, more generally, terms and conditions of employment. The Association agrees to notify the Human Resources Director or designee in writing of the names of its authorized representatives as of the execution of this Agreement and replacement(s) thereof during the term of this Agreement, which may include, but not be limited to, Association officers, Association employed representatives, stewards, and/or a site representative as established by internal Association processes. Section 2: On-duty bargaining unit employees shall not leave their posts or work stations for the purpose of investigating, handling or settling grievances or conducting other union business without the express permission of their immediate non-bargaining unit supervisor. However, if their non­ non- bargaining unit supervisor (including acting supervisor) is not available, express permission must be obtained by a supervisor in their chain-of-command. Permission will not be unreasonably withheld. Non-employee Association representatives must secure perm1ss10n permission of a non-bargaining unit supervisor prior to contacting any on duty employee at any work site for the purpose of conducting business authorized by this Agreement. When and if it becomes necessary for an employee or non-non- employee representative to enter a division, department or area other than his their own for the purpose of conducting Association business authorized by this Agreement, such employee representative must secure permission of a non-bargaining unit supervisor for the purpose ofconducting of conducting such business. Permission shall not be unreasonably withheld. Section 3: Subject to Section 2, one (1) Association representative shall be permitted to attend mutually scheduled grievance meetings, investigatory meetings, and arbitration hearings specific to the bargaining unit without any loss of regular pay or benefits. The attending bargaining unit employee(s) must provide a minimum of forty-eight (48) hours hours’ notice of participation to his their supervisor or department headDepartment Head, to the extent practicable. If the required notice is not timely provided, based on the circumstances, the employee may be subject to disciplinary action. Section 4: The City agrees to permit three (3) designated representatives to attend mutually scheduled negotiation sessions during their normally scheduled City business hours. The Association agrees that none of the designated representatives shall work for the same department. If the Association desires additional representatives, it is required to make the request to the Human Resources Director or designee at least five (5) workdays before the scheduled session. Requests for additional representatives will not be unreasonably denied. The parties will endeavor to limit negotiation session hours to the normal workday.

ASSOCIATION REPRESENTATION AND ACTIVITIES. Section 1: The City agrees that during the term of this Agreement, it will deal only with the authorized representatives of the Association in matters pertaining to the interpretation and application of this Agreement and, more generally, terms and conditions of employmentAgreement. The Association agrees to notify the Human Resources Director or designee in writing City of the names of its authorized representatives as of the execution of this Agreement and replacement(s) thereof during the term of this Agreement, which may include, but not be limited to, Association officers, Association employed representatives, stewards, and/or a site representative as established by internal Association processesthereof. Section 2: On-duty The Association agrees that the Association and its representatives will deal only with the City Manager, Assistant City Manager, Human Resources Director, City Attorney, Assistant City Attorney, Labor Relations Administrator, Chief of Police or their respective designee(s) in matters pertaining to this Agreement. Section 3: Representatives will be designated by the Association and identified in writing to the City. Section 4: Neither Association representatives nor bargaining unit employees members shall not leave their posts or work stations for the purpose of investigating, handling or settling grievances or conducting other union Association business without the express permission pennission of their immediate non-bargaining unit supervisor. However, if their non­ bargaining unit supervisor (including acting supervisor) is not available, express permission must be obtained by a supervisor of the rank of Lieutenant or above in their chain-of-command. Permission will not be unreasonably withheld. Non-employee Association representatives must secure perm1ss10n of a non-Any bargaining unit supervisor prior representative who finds it necessary to contacting meet with any on on-duty employee at any work site bargaining unit member for the purpose of conducting business authorized by this Agreement. When and if it becomes necessary for an employee or nonAgreement shall obtain prior approval from a Lieutenant in the chain-employee representative to enter a division, department or area other than his own for of-command of the purpose of conducting Association business authorized by this Agreement, such employee representative must secure permission of a non-affected bargaining unit supervisor for member. In the purpose ofconducting such business. Permission shall not be unreasonably withheld. Section 3: Subject event that immediate contact with the on-duty bargaining unit member is necessary to Section 2, one (1) Association representative shall be permitted to attend mutually scheduled grievance meetings, investigatory meetings, and arbitration hearings specific preserve the on-duty bargaining unit member's rights pursuant to the bargaining unit without any loss Law Enforcement Officers Xxxx of regular pay or benefits. The attending bargaining unit employee(s) must provide Rights and approval from a minimum of forty-eight (48) hours notice of participation to his supervisor or department head, to the extent practicable. If the required notice Lieutenant is not timely providedreadily available, based on the circumstances, the then approval from any on-duty employee may be subject to disciplinary actionof Lieutenant or above will suffice. Section 4: The City agrees to permit three (3) designated representatives to attend mutually scheduled negotiation sessions during their normally scheduled City business hours. The Association agrees that none of the designated representatives shall work for the same department. If the Association desires additional representatives, it is required to make the request to the Human Resources Director or designee at least five (5) workdays before the scheduled session. Requests for additional representatives will not be unreasonably denied. The parties will endeavor to limit negotiation session hours to the normal workday.

ASSOCIATION REPRESENTATION AND ACTIVITIES. Section 1: The City agrees that during the term of this Agreement, Agreement it will deal only with the authorized representatives of the Association in matters pertaining to the interpretation and application of this Agreement and, more generally, terms and conditions of employmentAgreement. The Association agrees to notify the Human Resources Director or designee City in writing of the names of its such authorized representatives as of the execution of this Agreement and replacement(s) thereof during the term of this Agreement, which may include, but not be limited to, Association officers, Association employed representatives, stewards, and/or a site representative as established by internal Association processes. Section 2: On-duty The Association agrees during the term of this Agreement that the Association and its representatives will deal only with the City Manager, Assistant City Manager, Human Resources Director, City Attorney, Assistant City Attorneys, Chief of Police or their respective designee(s) in matters pertaining to this Agreement. Section 3: Neither Association representatives nor bargaining unit employees shall not leave their posts or work stations for the purpose of investigating, handling or settling grievances or conducting other union Association business without the express permission of their immediate non-bargaining unit supervisor. However, if their non­ bargaining unit supervisor (including acting supervisor) is not available, express permission must be obtained by a supervisor in their chain-of-commandof the rank of Lieutenant or above. Permission will not be unreasonably withheld. NonAny non-employee Association representatives must secure perm1ss10n of a nonPBA representative or employee representative who finds it necessary to contact any on-duty bargaining unit supervisor prior to contacting any on duty employee at any work site member for the purpose of conducting business authorized by this Agreement. When and if it becomes necessary for an employee or Agreement shall obtain approval from a non-employee representative bargaining unit supervisor. In the event that immediate contact with the on- duty bargaining unit member is necessary to enter a division, department or area other than his own for preserve the purpose on-duty bargaining unit member’s rights pursuant to the Law Enforcement Officers Xxxx of conducting Association business authorized by this Agreement, such employee representative must secure permission of Rights and approval from a non-bargaining unit supervisor for the purpose ofconducting such business. Permission shall not be unreasonably withheld. Section 3: Subject to Section 2, one (1) Association representative shall be permitted to attend mutually scheduled grievance meetings, investigatory meetings, and arbitration hearings specific to the bargaining unit without any loss of regular pay or benefits. The attending bargaining unit employee(s) must provide a minimum of forty-eight (48) hours notice of participation to his supervisor or department head, to the extent practicable. If the required notice is not timely providedreadily available, based on the circumstances, the employee may be subject to disciplinary actionthen approval from any on- duty supervisor will suffice. Section 4: The City agrees to permit three pay up to two (32) designated representatives to attend mutually scheduled negotiation sessions during their normally scheduled City business hours. The Association agrees that none of the designated representatives Up to one (1) representative shall work for the same department. If the Association desires additional representativesbe permitted to attend mutually scheduled labor/management meetings, it is required to make the request grievance meetings, and arbitrations specific to the Human Resources Director or designee at least five (5) workdays before the scheduled session. Requests for additional representatives will not be unreasonably denied. The parties will endeavor to limit negotiation session hours to the normal workdaybargaining unit, without any loss of regular pay.

ASSOCIATION REPRESENTATION AND ACTIVITIES. Section 1: The City agrees that during the term of this Agreement, it will deal only with the authorized representatives of the Association in matters pertaining to the interpretation and application of this Agreement and, more generally, terms and conditions of employment. The Association agrees to notify the Human Resources Director or designee in writing of the names of its authorized representatives as of the execution of this Agreement and replacement(s) thereof during the term of this Agreement, which may include, but not be limited to, Association officers, Association employed representatives, stewards, and/or a site representative as established by internal Association processes. Section 2: On-duty bargaining unit employees shall not leave their posts or work stations for the purpose of investigating, handling or settling grievances or conducting other union business without the express permission of their immediate non-bargaining unit supervisor. However, if their non­ non-bargaining unit supervisor (including acting supervisor) is not available, express permission must be obtained by a supervisor in their chain-of-command. Permission will not be unreasonably withheld. Non-employee Association representatives must secure perm1ss10n of a non-bargaining unit supervisor prior to contacting any on duty employee at any work site for the purpose of conducting business authorized by this Agreement. When and if it becomes necessary for an employee or non-employee representative to enter a division, department or area other than his own for the purpose of conducting Association business authorized by this Agreement, such employee representative must secure permission of a non-bargaining unit supervisor for the purpose ofconducting such business. Permission shall not be unreasonably withheld. Section 3: Subject to Section 2, one (1) Association representative shall be permitted to attend mutually scheduled grievance meetings, investigatory meetings, and arbitration hearings specific to the bargaining unit without any loss of regular pay or benefits. The attending bargaining unit employee(s) must provide a minimum of forty-eight (48) hours notice of participation to his supervisor or department head, to the extent practicable. If the required notice is not timely provided, based on the circumstances, the employee may be subject to disciplinary action. Section 4: The City agrees to permit three (3) designated representatives to attend mutually scheduled negotiation sessions during their normally scheduled City business hours. The Association agrees that none of the designated representatives shall work for the same department. If the Association desires additional representatives, it is required to make the request to the Director of Human Resources Director or designee in the absence of the Director of Human Resources at least five (5) workdays work days before the scheduled session. Requests for additional representatives will not be unreasonably denied. The parties will endeavor to limit negotiation session hours to the normal workdaywork day.

ASSOCIATION REPRESENTATION AND ACTIVITIES. Section 1: The City agrees that during the term of this Agreement, it will deal only with the authorized representatives of the Association in matters pertaining to the interpretation and application of this Agreement and, more generally, terms and conditions of employment. The Association agrees to notify the Human Resources Director or designee in writing of the names of its authorized representatives as of the execution of this Agreement and replacement(s) thereof during the term of this Agreement, which may include, include but not be limited to, to Association officers, Association employed representatives, stewards, and/or a site representative as established by internal Association processes. Section 2: On-duty bargaining unit employees shall not leave their posts or work stations for the purpose of investigating, handling or settling grievances or conducting other union business without the express permission of their immediate non-bargaining unit supervisor. However, if their non­ non-bargaining unit supervisor (including acting supervisor) is not available, express permission must be obtained by a supervisor in their chain-of-command. Permission will not be unreasonably withheld. Non-employee Association representatives must secure perm1ss10n of a non-bargaining unit supervisor prior to contacting any on duty employee at any work site for the purpose of conducting business authorized by this Agreement. When and if it becomes necessary for an employee or non-employee representative to enter a division, department or area other than his own for the purpose of conducting Association business authorized by this Agreement, such employee representative must secure permission of a non-bargaining unit supervisor for the purpose ofconducting such business. Permission shall not be unreasonably withheld. Section 3: Subject to Section 2, one (1) Association representative shall be permitted to attend mutually scheduled grievance meetings, investigatory meetings, and arbitration hearings specific to the bargaining unit without any loss of regular pay or benefits. The attending bargaining unit employee(s) must provide a minimum of forty-eight (48) hours hours’ notice of participation to his supervisor or department head, to the extent practicable. If the required notice is not timely provided, based on the circumstances, the employee may be subject to disciplinary action. Section 4: The City agrees to permit three (3) designated representatives to attend mutually scheduled negotiation sessions during their normally scheduled City business hours. The Association agrees that none of the designated representatives shall work for the same department. If the Association desires additional representatives, it is required to make the request to the Human Resources Resource Director or designee at least five (5) workdays before the scheduled sessiondesignee. Requests for additional representatives will not be unreasonably denied. The parties will endeavor to limit negotiation session hours to the normal workday.work day. Section 1:

ASSOCIATION REPRESENTATION AND ACTIVITIES. Section 1: The City agrees that during the term of this Agreement, it will deal only with the authorized representatives of the Association in matters pertaining to the interpretation and application of this Agreement and, more generally, terms and conditions of employment. The Association agrees to notify the Human Resources Director or designee in writing of the names of its authorized representatives as of the execution of this Agreement and replacement(s) thereof during the term of this Agreement, which may include, include but not be limited to, to Association officers, Association employed representatives, stewards, and/or a site representative as established by internal Association processes. Section 2: On-duty bargaining unit employees shall not leave their posts or work stations for the purpose of investigating, handling or settling grievances or conducting other union business without the express permission of their immediate non-bargaining unit supervisor. However, if their non­ non-bargaining unit supervisor (including acting supervisor) is not available, express permission must be obtained by a supervisor in their chain-of-command. Permission will not be unreasonably withheld. Non-employee Association representatives must secure perm1ss10n permission of a non-bargaining unit supervisor prior to contacting any on duty employee at any work site for the purpose of conducting business authorized by this Agreement. When and if it becomes necessary for an employee or non-employee representative to enter a division, department or area other than his or her own for the purpose of conducting Association business authorized by this Agreement, such employee representative must secure permission of a non-bargaining unit supervisor for the purpose ofconducting of conducting such business. Permission shall not be unreasonably withheld. Section 3: Subject to Section 2, one (1) Association representative shall be permitted to attend mutually scheduled grievance meetings, investigatory meetings, and arbitration hearings specific to the bargaining unit without any loss of regular pay or benefits. The attending bargaining unit employee(s) must provide a minimum of forty-eight (48) hours notice of participation to his supervisor or department head, to the extent practicable. If the required notice is not timely provided, based on the circumstances, the employee may be subject to disciplinary action. Section 4: The City agrees to permit three (3) designated representatives to attend mutually scheduled negotiation sessions during their normally scheduled City business hours. The Association agrees that none of the designated representatives shall work for the same department. If the Association desires additional representatives, it is required to make the request to the Director of Human Resources Director or designee in the absence of the Director of Human Resources at least five (5) workdays before the scheduled session. Requests for additional representatives will not be unreasonably denied. The parties will endeavor to limit negotiation session hours to the normal workday.