Common use of Billing/Payments Clause in Contracts

Billing/Payments. 10.1. VDSS shall provide prompt payment to the Vendor for services rendered pursuant to this Agreement. 10.2. A completed POSO signed by the Vendor must be returned to the local department of social services prior to any payments being made. 10.3. VDSS payments to the Vendor for child care services rendered shall be according to the rates stated on the signed POSO in accordance with all terms of this Agreement, less any monthly co-payment to be made by the parents or guardians, if applicable. Payments to the Vendor shall be based on the agreed rate and the number of days the child actually attended, subject to the terms regarding holidays and absences in section 8. 10.4. Payment is restricted to services provided at the location specified on the POSO. 10.5. The Vendor shall maintain a bank account with which to receive payments by direct deposit if the Vendor is organized as a corporation, partnership, estate, trust, government entity, non-profit organization, or tax-exempt charitable organization under Internal Revenue Code § 501(c)(3). If the Vendor is an individual or operates as a sole proprietorship, the Vendor may receive payment by debit card or by direct deposit. 10.6. All incorrect and/or incomplete attendance transactions must be reconciled and verified prior to payment being made. 10.7. Payment for attendance submitted via Vendor Attendance Reports shall be issued by VDSS up to thirty days after complete Vendor Attendance Reports forms are received. VDSS may at its discretion review Vendor records to verify the accuracy and/or completeness of manual attendance report forms received. If VDSS determines that the Vendor is submitting Vendor Attendance Reports forms for any reason other than for those circumstances stated in paragraph 9.6, this Agreement may be terminated and VDSS shall have no obligation to make any payments for the period covered by such manual attendance report forms. 10.8. If the Vendor disputes the amount of payment made for a reported time period, the Vendor must submit a written statement to the VDSS Division of Child Care and Early Childhood Development detailing the dispute within thirty (30) days from the date the payment was received. Such written statement shall include the reasons the Vendor disputes the payment amount and shall be accompanied by any documentation to support the Vendor's claim. If the Vendor fails to submit such a written statement within the thirty-day time period, the payment made for such reported time period shall be deemed final. 10.9. The parents shall be responsible for paying the Vendor any rates that exceed the local MRR or for billing that exceeds the allowable charges. 10.10. The Vendor shall not charge or otherwise hold the parents or guardians of the children served by the Program financially liable or responsible for any amounts of Program subsidy payments not made by VDSS due to the Vendor’s failure to comply with the terms of this Agreement. 10.11. The Vendor shall repay the full amount of any overpayments made by VDSS to the Vendor that are not the result of fraud or intentional misrepresentation. The Vendor may continue to participate in the subsidy program as long as the Vendor enters a repayment agreement with the VDSS Division of Child Care and Early Childhood Development and payments are made according to such agreement.

Billing/Payments. 10.1. VDSS shall provide prompt payment to the Vendor for services rendered pursuant to this Agreement. 10.2. A completed POSO signed The provision of services authorized by the Vendor must POSO is considered to be returned to the local department acceptance of social services prior to any payments being madethat POSO. 10.3. VDSS payments to the Vendor for child care services rendered shall be according to the rates stated on the signed POSO in accordance with all terms of this Agreement, less any monthly co-payment to be made by the parents or guardians, if applicable. Payments to the Vendor shall be based on the agreed rate and the number of days the child actually attended, subject to the terms regarding holidays and absences in section 8. 10.4. Payment is restricted to services provided at the location specified on the POSO. 10.5. The Vendor shall maintain a bank account with which to receive payments by direct deposit if the Vendor is organized as a corporation, partnership, estate, trust, government entity, non-profit organization, or tax-exempt charitable organization under Internal Revenue Code § 501(c)(3). If the Vendor is an individual or operates as a sole proprietorship, the Vendor may receive payment by debit card or by direct deposit. 10.6. All incorrect and/or incomplete attendance transactions must be reconciled and verified prior to payment being made. 10.7. Payment for attendance submitted via Vendor Attendance Reports shall be issued by VDSS up to thirty days after complete Vendor Attendance Reports forms are received. VDSS may or VDOE may, at its discretion their discretion, review Vendor records to verify the accuracy and/or completeness of manual attendance report forms received. If VDSS determines and VDOE determine that the Vendor is submitting Vendor Attendance Reports forms for any reason other than for those circumstances stated in paragraph 9.69.6 (including subparts), this Agreement may be terminated and VDSS shall have no obligation to make any payments for the period covered by such manual attendance report forms. 10.8. If the Vendor disputes the amount of payment made for a reported time period, the Vendor must submit a written statement to the VDSS Division of Child Care and Early Childhood Development Subsidy Program Vendor Relations detailing the dispute within thirty (30) days from the date the payment was received. Such written statement shall include the reasons the Vendor disputes the payment amount and shall be accompanied by any documentation to support the Vendor's claim. If the Vendor fails to submit such a written statement within the thirty-day time period, the payment made for such reported time period shall be deemed final. 10.9. The In instances when a Vendor charges the difference between the Vendor’s rate and the MRR, the parents shall be responsible for paying the Vendor any rates that exceed the local MRR or MRR. At the time of the child’s enrollment, the Vendor must have a written agreement with the parent for billing payment of any rates and/or fees that exceeds exceed the allowable charges, if that is the Vendor’s policy. It is the Vendor’s responsibility to collect any past due payments or outstanding balances. 10.10. The Vendor shall not charge or otherwise hold the parents or guardians of the children served by the Program financially liable or responsible for any amounts of Program subsidy payments not made by VDSS due to the Vendor’s failure to comply with the terms of this Agreement. 10.11. The Vendor shall repay the full amount of any overpayments made by VDSS to the Vendor that are not the result of fraud or intentional misrepresentation. The Vendor may continue to participate in the subsidy program as long as the Vendor enters a repayment agreement with the VDSS Division of Child Care and Early Childhood Development Benefit Programs and payments are made according to such agreement.

Billing/Payments. 10.1. VDSS shall provide prompt payment to the Vendor for services rendered pursuant to this Agreement. 10.2. A completed POSO signed The provision of services authorized by the Vendor must POSO is considered to be returned to the local department acceptance of social services prior to any payments being madethat POSO. 10.3. VDSS payments to the Vendor for child care services rendered shall be according to the rates stated on the signed POSO in accordance with all terms of this Agreement, less any monthly co-payment to be made by the parents or guardians, if applicable. Payments to the Vendor shall be based on the agreed rate and the number of days the child actually attended, subject to the terms regarding holidays and absences in section 8. 10.4. Payment is restricted to services provided at the location specified on the POSO. 10.5. The Vendor shall maintain a bank account with which to receive payments by direct deposit if the Vendor is organized as a corporation, partnership, estate, trust, government entity, non-profit organization, or tax-exempt charitable organization under Internal Revenue Code § 501(c)(3). If the Vendor is an individual or operates as a sole proprietorship, the Vendor may receive payment by debit card or by direct deposit. 10.6. All incorrect and/or incomplete attendance transactions must be reconciled and verified prior to payment being made. 10.7. Payment for attendance submitted via Vendor Attendance Reports shall be issued by VDSS up to thirty days after complete Vendor Attendance Reports forms are received. VDSS may at its discretion review Vendor records to verify the accuracy and/or completeness of manual attendance report forms received. If VDSS determines that the Vendor is submitting Vendor Attendance Reports forms for any reason other than for those circumstances stated in paragraph 9.6, this Agreement may be terminated and VDSS shall have no obligation to make any payments for the period covered by such manual attendance report forms. 10.8. If the Vendor disputes the amount of payment made for a reported time period, the Vendor must submit a written statement to the VDSS Division of Child Care and Early Childhood Development detailing the dispute within thirty (30) days from the date the payment was received. Such written statement shall include the reasons the Vendor disputes the payment amount and shall be accompanied by any documentation to support the Vendor's claim. If the Vendor fails to submit such a written statement within the thirty-day time period, the payment made for such reported time period shall be deemed final. 10.9. The In instances when the vendor charges the difference between the vendor’s rates and the MRR, the parents shall be responsible for paying the Vendor any rates that exceed the local MRR or MRR. The vendor must have a written agreement with the parent, at the time of the child’s enrollment, for billing payment of any rates and/or fees that exceeds exceed the allowable chargescharges if that is the vendor’s policy. It is the vendor’s responsibility to collect any past due payments or outstanding balances. 10.10. The Vendor shall not charge or otherwise hold the parents or guardians of the children served by the Program financially liable or responsible for any amounts of Program subsidy payments not made by VDSS due to the Vendor’s failure to comply with the terms of this Agreement. 10.11. The Vendor shall repay the full amount of any overpayments made by VDSS to the Vendor that are not the result of fraud or intentional misrepresentation. The Vendor may continue to participate in the subsidy program as long as the Vendor enters a repayment agreement with the VDSS Division of Child Care and Early Childhood Development and payments are made according to such agreement.

Billing/Payments. 10.1. VDSS shall provide prompt payment to the Vendor for services rendered pursuant to this Agreement. 10.2. A completed POSO signed The provision of services authorized by the Vendor must POSO is considered to be returned to the local department acceptance of social services prior to any payments being madethat POSO. 10.3. VDSS payments to the Vendor for child care services rendered shall be according to the rates stated on the signed POSO in accordance with all terms of this Agreement, less any monthly co-payment to be made by the parents or guardians, if applicable. Payments to the Vendor shall be based on the agreed rate and the number of days the child actually attended, subject to the terms regarding holidays and absences in section 8. 10.4. Payment is restricted to services provided at the location specified on the POSO. 10.5. The Vendor shall maintain a bank account with which to receive payments by direct deposit if the Vendor is organized as a corporation, partnership, estate, trust, government entity, non-profit organization, or tax-exempt charitable organization under Internal Revenue Code § 501(c)(3). If the Vendor is an individual or operates as a sole proprietorship, the Vendor may receive payment by debit card or by direct deposit. 10.6. All incorrect and/or incomplete attendance transactions must be reconciled and verified prior to payment being made. 10.7. Payment for attendance submitted via Vendor Attendance Reports shall be issued by VDSS up to thirty days after complete Vendor Attendance Reports forms are received. VDSS may or VODE may, at its discretion discretion, review Vendor records to verify the accuracy and/or accuracyand/or completeness of manual attendance report forms received. If VDSS determines and VDOE determine that the Vendor is submitting Vendor Attendance Reports forms for any reason other than for those circumstances stated in paragraph 9.6, this Agreement may be terminated and VDSS shall have no obligation to make any payments for the period covered by such manual attendance report forms. 10.8. If the Vendor disputes the amount of payment made for a reported time period, the Vendor must submit a written statement to the VDSS Division of Child Care and Early Childhood Development Benefit Programs detailing the dispute within thirty (30) days from the date the payment was received. Such written statement shall include the reasons the Vendor disputes the payment amount and shall be accompanied by any documentation to support the Vendor's claim. If the Vendor fails to submit such a written statement within the thirty-day time period, the payment made for such reported time period shall be deemed final. 10.9. The In instances when the vendor charges the difference between the vendor’s rates and the MRR, the parents shall be responsible for paying the Vendor any rates that exceed the local MRR or MRR. The vendor must have a written agreement with the parent, at the time of the child’s enrollment, for billing that exceeds payment of any rates and/or feesthat exceed the allowable chargescharges if that is the vendor’s policy. It is the vendor’s responsibility to collect any past due payments or outstanding balances. 10.10. The Vendor shall not charge or otherwise hold the parents or guardians of the children served by the Program financially liable or responsible for any amounts of Program subsidy payments not made by VDSS due to the Vendor’s failure to comply with the terms of this Agreement. 10.11. The Vendor shall repay the full amount of any overpayments made by VDSS to the Vendor that are not the result of fraud or intentional misrepresentation. The Vendor may continue to participate in the subsidy program as long as the Vendor enters a repayment agreement with the VDSS Division of Child Care and Early Childhood Development Benefit Programs and payments are made according to such agreement.

Billing/Payments. 10.1. VDSS shall provide prompt payment to the Vendor for services rendered pursuant to this Agreement. 10.2. A completed POSO signed The provision of services authorized by the Vendor must POSO is considered to be returned to the local department acceptance of social services prior to any payments being madethat POSO. 10.3. VDSS payments to the Vendor for child care services rendered shall be according to the rates stated on the signed POSO in accordance with all terms of this Agreement, less any monthly co-payment to be made by the parents or guardians, if applicable. Payments to the Vendor shall be based on the agreed rate and the number of days the child actually attended, subject to the terms regarding holidays and absences in section 8. 10.4. Payment is restricted to services provided at the location specified on the POSO. 10.5. The Vendor shall maintain a bank account with which to receive payments by direct deposit if the Vendor is organized as a corporation, partnership, estate, trust, government entity, non-profit organization, or tax-exempt charitable organization under Internal Revenue Code § 501(c)(3). If the Vendor is an individual or operates as a sole proprietorship, the Vendor may receive payment by debit card or by direct deposit. 10.6. All incorrect and/or incomplete attendance transactions must be reconciled and verified prior to payment being made. 10.7. Payment for attendance submitted via Vendor Attendance Reports shall be issued by VDSS up to thirty days after complete Vendor Attendance Reports forms are received. VDSS may at its discretion review Vendor records to verify the accuracy and/or completeness of manual attendance report forms received. If VDSS determines that the Vendor is submitting Vendor Attendance Reports forms for any reason other than for those circumstances stated in paragraph 9.6, this Agreement may be terminated and VDSS shall have no obligation to make any payments for the period covered by such manual attendance report forms. 10.8. If the Vendor disputes the amount of payment made for a reported time period, the Vendor must submit a written statement to the VDSS Division of Child Care and Early Childhood Development detailing the dispute within thirty (30) days from the date the payment was received. Such written statement shall include the reasons the Vendor disputes the payment amount and shall be accompanied by any documentation to support the Vendor's claim. If the Vendor fails to submit such a written statement within the thirty-day time period, the payment made for such reported time period shall be deemed final. 10.9. The In instances when a Vendor charges the difference between the Vendor’s rate and the MRR, the parents shall be responsible for paying the Vendor any rates that exceed the local MRR or MRR. The vendor must have a written agreement with the parent, at the time of the child’s enrollment, for billing payment of any rates and/or fees that exceeds exceed the allowable charges. It is the vendor’s responsibility to collect any past due payments or outstanding balances. 10.10. The Vendor shall not charge or otherwise hold the parents or guardians of the children served by the Program financially liable or responsible for any amounts of Program subsidy payments not made by VDSS due to the Vendor’s failure to comply with the terms of this Agreement. 10.11. The Vendor shall repay the full amount of any overpayments made by VDSS to the Vendor that are not the result of fraud or intentional misrepresentation. The Vendor may continue to participate in the subsidy program as long as the Vendor enters a repayment agreement with the VDSS Division of Child Care and Early Childhood Development and payments are made according to such agreement.

Billing/Payments. 10.1. VDSS shall provide prompt payment to the Vendor for services rendered pursuant to this Agreement. 10.2. A completed POSO signed The provision of services authorized by the Vendor must POSO is considered to be returned to the local department acceptance of social services prior to any payments being madethat POSO. 10.3. VDSS payments to the Vendor for child care services rendered shall be according to the rates stated on the signed POSO in accordance with all terms of this Agreement, less any monthly co-payment to be made by the parents or guardians, if applicable. Payments to the Vendor shall be based on the agreed rate and the number of days the child actually attended, subject to the terms regarding holidays and absences in section 8. 10.4. Payment is restricted to services provided at the location specified on the POSO. 10.5. The Vendor shall maintain a bank account with which to receive payments by direct deposit if the Vendor is organized as a corporation, partnership, estate, trust, government entity, non-profit organization, or tax-exempt charitable organization under Internal Revenue Code § 501(c)(3). If the Vendor is an individual or operates as a sole proprietorship, the Vendor may receive payment by debit card or by direct deposit. 10.6. All incorrect and/or incomplete attendance transactions must be reconciled and verified prior to payment being made. 10.7. Payment for attendance submitted via Vendor Attendance Reports shall be issued by VDSS up to thirty days after complete Vendor Attendance Reports forms are received. VDSS may or VODE may, at its discretion their discretion, review Vendor records to verify the accuracy and/or completeness of manual attendance report forms received. If VDSS determines and VDOE determine that the Vendor is submitting Vendor Attendance Reports forms for any reason other than for those circumstances stated in paragraph 9.69.6 (including subparts), this Agreement may be terminated and VDSS shall have no obligation to make any payments for the period covered by such manual attendance report forms. 10.8. If the Vendor disputes the amount of payment made for a reported time period, the Vendor must submit a written statement to the VDSS Division of Child Care and Early Childhood Development Subsidy Program Vendor Relations detailing the dispute within thirty (30) days from the date the payment was received. Such written statement shall include the reasons the Vendor disputes the payment amount and shall be accompanied by any documentation to support the Vendor's claim. If the Vendor fails to submit such a written statement within the thirty-day time period, the payment made for such reported time period shall be deemed final. 10.9. The In instances when the Vendor charges the difference between the Vendor’s rate and the MRR, the parents shall be responsible for paying the Vendor any rates that exceed the local MRR or MRR. At the time of the child’s enrollment, the Vendor must have a written agreement with the parent for billing payment of any rates and/or fees that exceeds exceed the allowable charges, if that is the Vendor’s policy. It is the Vendor’s responsibility to collect any past due payments or outstanding balances. 10.10. The Vendor shall not charge or otherwise hold the parents or guardians of the children served by the Program financially liable or responsible for any amounts of Program subsidy payments not made by VDSS due to the Vendor’s failure to comply with the terms of this Agreement. 10.11. The Vendor shall repay the full amount of any overpayments made by VDSS to the Vendor that are not the result of fraud or intentional misrepresentation. The Vendor may continue to participate in the subsidy program as long as the Vendor enters a repayment agreement with the VDSS Division of Child Care and Early Childhood Development Benefit Programs and payments are made according to such agreement.