Common use of Billing Practices Clause in Contracts

Billing Practices. Special Counsel will submit bills to the General Counsel on a monthly basis in accordance with the following: A. General Counsel reserves the right to evaluate the reasonableness of fees and expenses and will reduce or strike any charges inconsistent with the plan, budget, this Contract, and/or any other understandings, and will explain the reason for any such actions. B. Special Counsel’s bills will display the assignment number and Special Counsel’s tax identification number. Bills will also specify: (1) the date the work was performed, (2) a description of the work, (3) the person(s) who performed the work, (4) the actual time spent on a daily basis documented to the nearest tenth of an hour, (5) the hourly rate, and (6) the actual fee (time spent times hourly rate). Note that the bills are public records and may be subject to disclosure via public records request. Vague or overly broad charges such as “research” or “preparation” may not be accepted for payment. C. Bills from outside service vendors in amounts less than five hundred dollars ($500.00) will be paid by Special Counsel and included as disbursements in the monthly xxxx to the Authority. Bills from outside service vendors in excess of five hundred dollars ($500.00) will be approved by General Counsel prior to incurring the expense and then shown as a disbursement on Special Counsel’s monthly xxxx. Receipts for all disbursements by Special Counsel must be provided to the Authority. Any charge for computerized legal research or research exceeding one hour must be pre-approved by General Counsel. D. The Authority will not pay fees or costs arising out of unnecessary repetitive tasks. The Authority will be billed for only one attorney’s attendance at depositions, hearings and meetings, unless the presence of an additional attorney is necessary for effective representation and the attendance of an additional attorney has been approved in advance by General Counsel. Similarly, the Authority will not be billed for routine intra-office conferences or meetings or reviewing the status of a matter with colleagues, except where conferences are required to address substantive legal issues. E. The Authority will pay a reasonable fee for photocopying and outgoing faxes. Expert witness or investigator fees and any expenses other than unit priced costs, such as photocopying, that are not provided in the approved budget must be pre-approved by General Counsel. F. The Authority will not pay travel time and costs, except in accordance with Authority Policy P412.

Appears in 3 contracts

Samples: Contract for Special Legal Services, Contract for Special Legal Services, Contract for Special Legal Services

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Billing Practices. Special Counsel will submit bills to the General Counsel on a monthly basis in accordance with the following: A. General Counsel reserves the right to evaluate the reasonableness of fees and expenses and will reduce or strike any charges inconsistent with the plan, budget, this Contract, and/or any other understandings, and will explain the reason for any such actions. B. Special Counsel’s bills will display the assignment number and Special Counsel’s tax identification number. Bills will also specify: (1) the date the work was performed, (2) a description of the work, (3) the person(s) who performed the work, (4) the actual time spent on a daily basis documented to the nearest tenth of an hour, (5) the hourly rate, and (6) the actual fee (time spent times hourly rate). Note that the bills are public records and may be subject to disclosure via public records request. Vague or overly broad charges such as “research” or “preparation” may not be accepted for payment. C. Bills from outside service vendors in amounts less than five hundred dollars ($500.00) will be paid by Special Counsel and included as disbursements in the monthly xxxx to the Authority. Bills from outside service vendors in excess of five hundred dollars ($500.00) will be approved by General Counsel prior to incurring the expense and then shown as a disbursement on Special Counsel’s monthly xxxx. Receipts for all disbursements by Special Counsel must be provided to the Authority. Any charge for computerized legal research or research exceeding one hour must be pre-approved by General Counsel. Notwithstanding the foregoing, the Authority approves the use of Xxxxx Xxxxxxx at the rate quoted above. D. The Authority will not pay fees or costs arising out of unnecessary repetitive tasks. The Authority will be billed for only one attorney’s attendance at depositions, hearings and meetings, unless the presence of an additional attorney is necessary for effective representation and the attendance of an additional attorney has been approved in advance by General Counsel. Similarly, the Authority will not be billed for routine intra-office conferences or meetings or reviewing the status of a matter with colleagues, except where conferences are required to address substantive legal issues. E. The Authority will pay a reasonable fee for photocopying and outgoing faxes. Expert witness or investigator fees and any expenses other than unit priced costs, such as photocopying, that are not provided in the approved budget must be pre-approved by General Counsel. F. The Authority will not pay travel time and costs, except in accordance with Authority Policy P412.

Appears in 2 contracts

Samples: Contract for Special Legal Services, Contract for Special Legal Services

Billing Practices. Special Counsel will submit bills to the General Counsel on a monthly basis in accordance with the following: A. General Counsel reserves the right to evaluate the reasonableness of fees and expenses and will reduce or strike any charges inconsistent with the plan, budget, this Contract, and/or any other understandings, and will explain the reason for any such actions. B. Special Counsel’s bills will display the assignment number and Special Counsel’s tax identification number. Bills will also specify: (1) the date the work was performed, (2) a description of the work, (3) the person(s) who performed the work, (4) the actual time spent on a daily basis documented to the nearest tenth of an hour, (5) the hourly rate, and (6) the actual fee (time spent times hourly rate). Note that the bills are public records and may be subject to disclosure via public records request. Vague or overly broad charges such as “research” or “preparation” may not be accepted for payment. C. Bills from outside service vendors in amounts less than five hundred dollars ($500.00) will be paid by Special Counsel and included as disbursements in the monthly xxxx bill to the Authority. Bills from outside service vendors in excess of more than five hundred dollars ($500.00) will be approved by General Counsel prior to incurring the expense and then shown as a disbursement on Special Counsel’s monthly xxxxbill. Receipts for all disbursements by Special Counsel must be provided to the Authority. Any charge for computerized legal research or research exceeding one hour must be pre-approved by General Counsel. D. The Authority will not pay fees or costs arising out of unnecessary repetitive tasks. The Authority will be billed for only one attorney’s attendance at depositions, hearings hearings, and meetings, unless the presence of an additional attorney is necessary for effective representation and the attendance of an additional attorney has been approved in advance by General Counsel. Similarly, the Authority will not be billed for routine intra-office conferences or meetings or reviewing the status of a matter with colleagues, except where conferences are required to address substantive legal issues. E. The Authority will pay a reasonable fee for photocopying and outgoing faxes. Expert witness or investigator fees and any expenses other than unit priced costs, such as photocopying, that are not provided in the approved budget must be pre-approved by General Counsel. F. The Authority will not pay travel time and costs, except in accordance with Authority Policy P412.

Appears in 1 contract

Samples: Contract for Special Legal Services

Billing Practices. Special Counsel will submit bills to the General Counsel on a monthly basis in accordance with the following: A. General Counsel reserves the right to evaluate the reasonableness of fees and expenses and will reduce or strike any charges inconsistent with the plan, budget, this Contract, and/or any other understandings, and will explain the reason for any such actions. B. Special Counsel’s bills will display the assignment number and Special Counsel’s tax identification number. Bills will also specify: (1) the date the work was performed, (2) a description of the work, (3) the person(s) who performed the work, (4) the actual time spent on a daily basis documented to the nearest tenth of an hour, (5) the hourly rate, and (6) the actual fee (time spent times hourly rate). Note that the bills are public records and may be subject to disclosure via public records request. Vague or overly broad charges such as “research” or “preparation” may not be accepted for payment. C. Bills from outside service vendors in amounts less than five hundred dollars Five Hundred Dollars ($500.00) will be paid by Special Counsel and included as disbursements in the monthly xxxx bill to the Authority. Bills from outside service vendors in excess of five hundred dollars Five Hundred Dollars ($500.00) will be approved by General Counsel prior to incurring the expense and then shown as a disbursement on Special Counsel’s monthly xxxxbill. Receipts for all disbursements by Special Counsel must be provided to the Authority. Any charge for computerized legal research or research exceeding one hour must be pre-approved pre‐approved by General Counsel. D. The Authority will not pay fees or costs arising out of unnecessary repetitive tasks. The Authority will be billed for only one attorney’s attendance at depositions, hearings hearings, and meetings, unless the presence of an additional attorney is necessary for effective representation and the attendance of an additional attorney has been approved in advance by General Counsel. Similarly, the Authority will not be billed for routine intra-office intra‐office conferences or meetings or reviewing the status of a matter with colleagues, except where conferences are required to address substantive legal issues. E. The Authority will pay a reasonable fee for photocopying and outgoing faxes. Expert witness or investigator fees and any expenses other than unit priced costs, such as photocopying, that are not provided in the approved budget must be pre-approved pre‐approved by General Counsel. F. The Authority will not pay travel time and costs, except in accordance with Authority Policy P412.

Appears in 1 contract

Samples: Contract for Special Legal Services

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Billing Practices. Special Counsel will submit bills to the General Counsel on a monthly basis in accordance with the following: A. General Counsel reserves the right to evaluate the reasonableness of fees and expenses and will reduce or strike any charges inconsistent with the plan, budget, this Contract, and/or any other understandings, and will explain the reason for any such actions. B. Special Counsel’s bills will display the assignment number and Special Counsel’s tax identification number. Bills will also specify: (1) the date the work was performed, (2) a description of the work, (3) the person(s) who performed the work, (4) the actual time spent on a daily basis documented to the nearest tenth of an hour, (5) the hourly rate, and (6) the actual fee (time spent times hourly rate). Note that the bills are public records and may be subject to disclosure via public records request. Vague or overly broad charges such as “research” or “preparation” may not be accepted for payment. C. Bills from outside service vendors in amounts less than five hundred dollars ($500.00) will be paid by Special Counsel and included as disbursements in the monthly xxxx to the Authority. Bills ; bills from outside service vendors in excess of five hundred dollars ($500.00) will be approved by General Counsel prior to incurring the expense and then shown as a disbursement on Special Counsel’s monthly xxxx. Receipts for all disbursements by Special Counsel must be provided to the Authority. Any charge for computerized legal research or research exceeding one hour must be pre-approved by General Counsel. D. The Authority will not pay fees or costs arising out of unnecessary repetitive tasks. The Authority will be billed for only one attorney’s attendance at depositions, hearings and meetings, unless the presence of an additional attorney is necessary for effective representation and the attendance of an additional attorney has been approved in advance by General Counsel. Similarly, the Authority will not be billed for routine intra-office conferences or meetings or reviewing the status of a matter with colleagues, except where conferences are required to address substantive legal issues. E. The Authority will pay a reasonable fee for photocopying and outgoing faxes. Expert witness or investigator fees and any expenses other than unit priced costs, such as photocopying, that are not provided in the approved budget must be pre-approved by General Counsel. F. The Authority will not pay travel time and costs, except in accordance with Authority Policy P412.

Appears in 1 contract

Samples: Contract for Special Legal Services

Billing Practices. Special Counsel will submit bills to the General Counsel on a monthly basis in accordance with the following: A. General Counsel reserves the right to evaluate the reasonableness of fees and expenses and will reduce or strike any charges inconsistent with the plan, budget, this Contract, and/or any other understandings, and will explain the reason for any such actions. B. Special Counsel’s bills will display the assignment number and Special Counsel’s tax identification number. Bills will also specify: (1) the date the work was performed, (2) a description of the work, (3) the person(s) who performed the work, (4) the actual time spent on a daily basis documented to the nearest tenth of an hour, (5) the hourly rate, and (6) the actual fee (time spent times hourly rate). Note that the bills are public records and may be subject to disclosure via public records request. Vague or overly broad charges such as “research” or “preparation” may not be accepted for payment. C. Bills from outside service vendors in amounts less than five hundred dollars ($500.00) will be paid by Special Counsel and included as disbursements in the monthly xxxx bill to the Authority. Bills from outside service vendors in excess of five hundred dollars ($500.00) will be approved by General Counsel prior to incurring the expense and then shown as a disbursement on Special Counsel’s monthly xxxxbill. Receipts for all disbursements by Special Counsel must be provided to the Authority. Any charge for computerized legal research or research exceeding one hour must be pre-approved by General Counsel. D. The Authority will not pay fees or costs arising out of unnecessary repetitive tasks. The Authority will be billed for only one attorney’s attendance at depositions, hearings and meetings, unless the presence of an additional attorney is necessary for effective representation and the attendance of an additional attorney has been approved in advance by General CounselXxxxxxx. Similarly, the Authority will not be billed for routine intra-office conferences or meetings or reviewing the status of a matter with colleagues, except where conferences are required to address substantive legal issues. E. The Authority will pay a reasonable fee for photocopying and outgoing faxes. Expert witness or investigator fees and any expenses other than unit priced costs, such as photocopying, that are not provided in the approved budget must be pre-approved by General Counsel. F. The Authority will not pay travel time and costs, except in accordance with Authority Policy P412.

Appears in 1 contract

Samples: Contract for Special Legal Services

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