BOARD RECORDS Clause Samples
BOARD RECORDS. The Board will provide to the Association President an electronic copy of all agendas of Board meetings. The Board agrees to respond to all public records requests submitted by the Association in a timely and reasonable manner, including providing records in an electronic format whenever feasible.
BOARD RECORDS. The Board shall maintain a complete record of all matters properly submitted to it and of all findings and decisions made by it. The aforementioned "complete record" does not necessarily include a stenographic transcript of all testimony of all witnesses who appear before the Board.
BOARD RECORDS. 27.1 The Board shall:
27.1.1 at all times maintain a full record of particulars of the costs of performing the Services, including those provided pursuant to the terms of the Project Agreement and the DMPA;
27.1.2 when requested by the Council, provide a summary of any of the costs referred to in Clause 27.1.1, including details of any funds held by the Board specifically to cover such costs, in such form and detail as the Council may reasonably require to enable the Council to monitor the performance by the Board of its obligations under this Agreement;
27.1.3 provide such facilities as the Board may reasonable require for its representatives to visit any place where the records are held and examine the records maintained under this Clause 27; and
27.2 Compliance with the above shall require the Board to keep books of account in accordance with best accountancy practice with respect to the Agreement showing in detail:
27.2.1 administrative overheads;
27.2.2 payments made to under the Project Agreement and the DMPA, including payments made by the Project Company and the DMPA Company to sub- contractors under such agreements;
27.2.3 capital and revenue expenditure;
27.2.4 such other items as the Council may reasonably require to conduct cost audits for verification of cost expenditure or otherwise, and the Board shall have (and procure that the Project Company and the DMPA Company shall have) the books of account evidencing the items listed in Clauses 27.2.1 to 27.2.4 available for inspection by the Council (and any expert) upon reasonable notice, and shall present a report of these to the Council as and when requested.
27.3 The Board shall maintain or procure that the following are maintained:
27.3.1 a full record of all incidents relating to health, safety and security which occur during the term of the Agreement; and
27.3.2 full records of all maintenance procedures carried out during the term of the Agreement,