Common use of Budgets and Resources Clause in Contracts

Budgets and Resources. i. The OU and the Students Association will agree and operate a procedure for determining a Students Association budget that provides reasonable resources to enable it to carry out its plans and conduct its activities in an effective, efficient and economic manner. ii. The procedure to be agreed for determination of a Students Association budget will include: • confirmation that the planned activities are within Association objects, have been properly arrived at within Association rules and are consistent with the plans set out in the Annual Report; • ensuring that the resources are sufficient to enable the Association to meet its formal obligations and any exceptional requirements that are agreed between the OU and the Association; • the procedure to be followed in the event that any variation in the budget is sought by either party; • a mechanism to be utilised for discussing and agreeing new services and other activities which may be initiated by either party; • details of any resources which may be provided by the OU to the Association in kind or without charge, for example, payroll, office and meeting accommodation, telephone and IT systems, technical and human resources support are set out in the shared services agreements between the OU and the Association. iii. The Students Association must satisfy the OU that it has in place appropriate and robust systems of financial management and control, including a regular forecast of income and expenditure. iv. The Students Association will have written procedures for allocating resources to its registered groups and affiliated societies that are seen to be fair and reasonable. The existence and availability of such procedures will be published on the Association website. v. The Council will approve each year the University’s overall budget, which will include the allocation to the Students Association determined in accordance with this clause.

Budgets and Resources. i. The OU and the Students Association will agree and operate a procedure for determining a Students Association budget that provides reasonable resources to enable it to carry out its plans and conduct its activities in an effective, efficient and economic manner. ii. The procedure to be agreed for determination of a Students Association budget will include: • confirmation that the planned activities are within Association objects, have been properly arrived at within Association rules and are consistent with the plans set out in the Annual Report; • ensuring that the resources are sufficient to enable the Association to meet its formal obligations and any exceptional requirements that are agreed between the OU and the Association; • the procedure to be followed in the event that any variation in the budget is sought by either party; • a mechanism to be utilised for discussing and agreeing new services and other activities which may be initiated by either party; • details of any ; iii. The OU will provide access to resources which may be provided by the OU to the Association in kind or without chargecharge to support their operational needs, for example, currently, payroll, office and meeting accommodation, telephone and IT systems, technical and some human resources support are set out in the shared services agreements between the OU and the Associationsupport. iiiiv. The Students Association must satisfy the OU that it has in place appropriate and robust systems of financial management and control, including a regular forecast of income and expenditure. iv. v. The Students Association will have written procedures for allocating resources to its registered groups and affiliated societies that are seen to be fair and reasonable. The existence and availability of such procedures will be published on the Association website. v. vi. The Council will approve each year the University’s overall budget, which will include the allocation to the Students Association determined in accordance with this clause.

Budgets and Resources. i. The OU and the Students Association will agree and operate a procedure for determining a Students Association budget that provides reasonable resources to enable it to carry out its plans and conduct its activities in an effective, efficient and economic manner. ii. The procedure to be agreed for determination of a Students Association budget will include: • confirmation that the planned activities are within Association objects, have been properly arrived at within Association rules and are consistent with the plans set out in the Annual Report; • ensuring that the resources are sufficient to enable the Association to meet its formal obligations and any exceptional requirements that are agreed between the OU and the Association; • the procedure to be followed in the event that any variation in the budget is sought by either party; • a mechanism to be utilised for discussing and agreeing new services and other activities which may be initiated by either party; • details of any resources which may be provided by the OU to the Association in kind or without charge, for example, payroll, office and meeting accommodation, telephone and IT systems, technical and human resources support are set out in the shared services and the Licence to Occupy agreements between the OU and the Association. iii. The Students Association must satisfy the OU that it has in place appropriate and robust systems of financial management and control, including a regular forecast of income and expenditure. iv. The Students Association will have written procedures for allocating resources to its registered groups and affiliated societies that are seen to be fair and reasonable. The existence and availability of such procedures will be published on the Association website. v. The Council will approve each year the University’s overall budget, which will include the allocation to the Students Association determined in accordance with this clause.

Budgets and Resources. i. The OU and the Students Association will agree and operate a an agreed procedure for determining a Students Association budget that provides reasonable resources to enable it to carry out its plans and conduct its activities in an effective, efficient and economic manner. ii. The procedure to be agreed for determination of a Students Association budget will include: • confirmation that the planned activities are within Association objects, objects and have been properly arrived at within Association rules and are consistent with the plans set out in the Annual Report; • ensuring that the resources are sufficient to enable the Association to meet its formal obligations and any exceptional requirements that are agreed between the OU and the Association; • the procedure to be followed in the event that any variation in the budget is sought by either party; • a mechanism to be utilised for discussing and agreeing new services and other activities which may be initiated by either party; • details of any resources which may be provided by the OU to the Association in kind or without charge, for example, payroll, office and meeting accommodation, telephone and IT systems, technical and human resources support are set out in the shared services agreements Supply of Services Contract and the Licence to Occupy Agreement between the OU and the Association.. Approved by OU Council March 20182019 Page 4 iii. The Students Association must satisfy the OU that it has in place appropriate and robust systems of financial management and control, including a regular forecast of income and expenditure. iv. The Students Association will have written procedures for allocating of resources to its registered groups and affiliated societies that are seen to be fair and reasonable. The existence and availability of such procedures will be published on the Association website. v. The Council will approve each year the University’s overall budget, which will include the allocation to the Students Association determined in accordance with this clause.