Common use of Closeout Reporting Requirements Clause in Contracts

Closeout Reporting Requirements. 9.21.2.1 The closeout is a process that takes place upon the expiration or termination of the period in which Program Services are provided which includes the end of the Subaward term, the end of the Fiscal Year or any other period when the Subaward is terminated. The purpose of closeout is to ensure that final reports are received and evaluated, allowable costs are determined and amounts due to either County or to Subrecipient are determined and payment arrangements made. 9.21.2.2 Subrecipient shall complete and submit a mandatory Closeout Report in the form and manner designated by County. The Closeout Report shall include the minimum expenses and accruals as required in the State directive WSD12- 3 (Quarterly and Monthly Financial Reporting Requirement) through the last day of the Fiscal Year or Program Year. County will notify Subrecipient of the deadline for submission of the Closeout Report. 9.21.2.3 Subrecipient must ensure that all invoices are submitted and finalized prior to the submission of its Closeout Report. County will not pay invoices that are received after Subrecipient has submitted the Closeout Report. Once County has reviewed and accepted Subrecipient's Closeout Report, the data reflected on the Closeout Report will be reported to State as final. Any subsequent revisions will require the written signature and authorization of Subrecipient's Authorized Representative. 9.21.2.4 If this Subaward is terminated or cancelled prior to SUBAWARD PERIOD Page 97 SUBAWARD NUMBER June 30th of any Fiscal Year, or the Program ends, the Closeout Report shall be for that Subaward period which ends on the termination, cancellation or Program end date. Subrecipient shall submit the Closeout Report after the termination/cancellation or Program end date in the manner and timeframe designated by County.

Closeout Reporting Requirements. 9.21.2.1 The closeout is a process that takes place upon the expiration or termination of the period in which Program Services are provided which includes the end of the Subaward term, the end of the Fiscal Year or any other period when the Subaward is terminated. The purpose of closeout is to ensure that final reports are received and evaluated, allowable costs are determined and amounts due to either County or to Subrecipient are determined and payment arrangements made. 9.21.2.2 Subrecipient shall complete and submit a mandatory Closeout Report in the form and manner designated by County. The Closeout Report shall include the minimum expenses and accruals as required in the State directive WSD12- WSD12-3 (Quarterly and Monthly Financial Reporting Requirement) through the last day of the Fiscal Year or Program Year. County will notify Subrecipient of the deadline for submission of the Closeout Report. 9.21.2.3 Subrecipient must ensure that all invoices are submitted and finalized prior to the submission of its Closeout Report. County will not pay invoices that are received after Subrecipient has submitted the Closeout Report. Once County has reviewed and accepted Subrecipient's Closeout Report, the data reflected on the Closeout Report will be reported to State as final. Any subsequent revisions will require the written signature and authorization of Subrecipient's Authorized Representative. 9.21.2.4 If this Subaward is terminated or cancelled prior to SUBAWARD PERIOD Page 97 SUBAWARD NUMBER June 30th of any Fiscal Year, or the Program ends, the Closeout Report shall be for that Subaward period which ends on the termination, cancellation or Program end date. Subrecipient shall submit the Closeout Report after the termination/cancellation or Program end date in the manner and timeframe designated by County.

Closeout Reporting Requirements. 9.21.2.1 The closeout is a process that takes place upon the expiration or termination of the period in which Program Services are provided which includes the end of the Subaward term, the end of the Fiscal Year or any other period when the Subaward is terminated. The purpose of closeout is to ensure that final reports are received and evaluated, allowable costs are determined and amounts due to either County or to Subrecipient are determined and payment arrangements made. 9.21.2.2 Subrecipient shall complete and submit a mandatory Closeout Report in the form and manner designated by County. The Closeout Report shall include the minimum reporting of expenses and accruals as required in the State directive WSD12- 3 (Quarterly and Monthly Financial Reporting Requirement) incurred through the last day of the Fiscal Year or Program Year. County will notify Subrecipient of the deadline for submission of the Closeout Report. 9.21.2.3 Subrecipient must ensure that all invoices are submitted and finalized prior to the submission of its Closeout Report. County will not pay invoices that are received after Subrecipient has submitted the Closeout Report. Once County has reviewed and accepted Subrecipient's Closeout Report, the data reflected on the Closeout Report will be reported to State as final. Any subsequent revisions will require the written signature and authorization of Subrecipient's Authorized Representative. 9.21.2.4 If this Subaward is terminated or cancelled prior to SUBAWARD PERIOD Page 97 SUBAWARD NUMBER June 30th of any Fiscal Year, or the Program ends, the Closeout Report shall be for that Subaward period which ends on the termination, termination or cancellation or Program end date. Subrecipient shall submit the Closeout Report after the termination/cancellation or Program end date in the manner and timeframe designated by County. 9.21.2.5 At the end of the funding cycle/during the closeout, Subrecipient shall ensure that all of the following items match: 9.21.2.5.1 The Subaward Sum allocated by line items on Subrecipient's final approved Budget(s), where the Subaward Sum is the funding allocated for any Fiscal Year under this Subaward and it is distributed using the line items/cost categories reflected in Subrecipient's final approved Budget(s). 9.21.2.5.2 The Grant Share, which is allocated by line items on Subrecipient's Closeout Report, where the Grant Share is the actual Subaward Sum that Subrecipient has budgeted by line items/cost categories on its organization's accounting/fiscal records (i.e., general ledgers, etc.). 9.21.2.5.3 The Amount Received by line item as reported on Subrecipient's Closeout Report, where the Amount Received is the actual Subaward Sum reimbursed to Subrecipient for its line items. 9.21.2.6 In the event that the line item amounts reflected as the Subaward Sum on the final approved Budget(s), the Grant Share on the Closeout, and the Amount Received on the Closeout do not match at the time of closeout, for purposes of the closeout only, County shall allow a maximum of ten percent (10%) variance between the Subaward Sum and Grant Share (specifically, the variance between the Subaward Sum line items reported on the final approved Budget(s) and the Grant Share line items reported on the Closeout Report). 9.21.2.6.1 For example, during the closeout, if the line item, Space, reflects a Subaward Sum of $100 on the final approved Budget(s) then the Grant Share amount reflected on the Closeout Report for Space shall be $100, and the Amount Received reflected on the Closeout Report for Space shall be $100. Alternatively, if the Subaward Sum for Space is reflected on the final approved Budget(s) as $100 but the Grant Share for Space is reflected on the Closeout Report as $95 and the Amount Received for Space is reflected on the Closeout Report as $95 then the $5 variance (which is five percent (5%) of the Subaward Sum amount for the Space line item) is within the allowable ten percent (10%) variance. 9.21.2.7 Subrecipient shall ensure that the total Grant Share and the total Amount Received, which are reflected on the Closeout Report, do not exceed the total Subaward Sum reflected on the final approved Budget(s).

Closeout Reporting Requirements. 9.21.2.1 The closeout is a process that takes place upon the expiration or termination of the period in which Program Services are provided which includes the end of the Subaward term, the end of the Fiscal Year or any other period when the Subaward is terminated. The purpose of closeout is to ensure that final reports are received and evaluated, allowable costs are determined and amounts due to either County or to Subrecipient are determined and payment arrangements made. 9.21.2.2 Subrecipient shall complete and submit a mandatory Closeout Report in the form and manner designated by County. The Closeout Report shall include the minimum reporting of expenses and accruals as required in the State directive WSD12- 3 (Quarterly and Monthly Financial Reporting Requirement) incurred through the last day of the Fiscal Year or Program Year. County will notify Subrecipient of the deadline for submission of the Closeout Report. 9.21.2.3 Subrecipient must ensure that all invoices are submitted and finalized prior to the submission of its Closeout Report. County will not pay invoices that are received after Subrecipient has submitted the Closeout Report. Once County has reviewed and accepted Subrecipient's Closeout Report, the data reflected on the Closeout Report will be reported to State as final. Any subsequent revisions will require the written signature and authorization of Subrecipient's Authorized Representative. 9.21.2.4 If this Subaward is terminated or cancelled prior to SUBAWARD PERIOD Page 97 SUBAWARD NUMBER June 30th August 31st of any Fiscal Program Year, or the Program ends, the Closeout Report shall be for that Subaward period which ends on the termination, termination or cancellation or Program end date. Subrecipient shall submit the Closeout Report after the termination/cancellation or Program end date in the manner and timeframe designated by County.

Closeout Reporting Requirements. 9.21.2.1 The closeout 9.25.2.1 Closeout is a process that takes place upon the expiration or termination of the period in which Program Services are provided which includes the end of the Subaward term, the end of the Fiscal Year or any other period when the Subaward is terminated. The purpose of the closeout is to ensure that final reports are received and evaluated, allowable costs are determined and amounts due to either County or to Subrecipient are determined and payment arrangements made. 9.21.2.2 9.25.2.2 Subrecipient shall complete and submit a mandatory Closeout Report in the form and manner designated by County. The Closeout Report shall include the minimum expenses and accruals as required in the State directive WSD12- WSD12-3 (Quarterly and Monthly Financial Reporting Requirement) or as updated by EDD through the last day of the Fiscal Year or Program Year. County will notify Subrecipient of the deadline for submission of the Closeout Report. 9.21.2.3 9.25.2.3 Subrecipient must ensure that all invoices are submitted and finalized prior to the submission of its Closeout Report. County will not pay invoices that are received after Subrecipient has submitted the Closeout Report. Once County has reviewed and accepted Subrecipient's Closeout Report, the data reflected on the Closeout Report will be reported to State as final. Any subsequent revisions will require the written signature and authorization of Subrecipient's Authorized Representative. 9.21.2.4 9.25.2.4 If this Subaward is terminated or cancelled prior to SUBAWARD PERIOD Page 97 SUBAWARD NUMBER June 30th of any Fiscal Year, or the Program ends, ends the Closeout Report shall be for that Subaward period which ends on the termination, cancellation or Program end date. Subrecipient shall submit the Closeout Report after the termination/cancellation or Program end date in the manner and timeframe designated by County. 9.25.2.5 At the end of the funding cycle/during the closeout, Subrecipient shall ensure that all the following items match: 1) The Subaward Sum allocated by line items on Subrecipient's final approved Budget(s), where the Subaward Sum is the funding allocated for any Fiscal Year under this Subaward and it is distributed using the line items/cost categories reflected in Subrecipient's final approved Budget(s). 2) The Grant Share, which is allocated by line items on Subrecipient's Closeout Report, where the Grant Share is the actual Subaward Sum that Subrecipient has budgeted by line items/cost categories on Subrecipient's accounting/fiscal records (i.e., general ledgers, etc.). 3) The Amount Received by line item as reported on Subrecipient's Closeout Report, where the Amount Received is the actual Subaward Sum reimbursed to Subrecipient for its line items. 9.25.2.6 In the event that the line item amounts reflected as the Subaward Sum on the final approved Budget(s), the Grant Share on the Closeout, and the Amount Received on the Closeout do not match at the time of closeout, for purposes of the closeout only, County shall allow a maximum of ten percent (10%) variance between the Subaward Sum, approved Budgeted Line Item and Balance available (specifically, the variance between the Subaward Sum line item(s) as reported on the final approved Budget(s) and the Grant Share line items reported on the Closeout Report) with the following exceptions: 1) Performance based (i.e., WEX, training, wages, etc.) line items that have met the minimum performance requirements; and/or 2) Administrative line items that have allocated the maximum amount allowed. 9.25.2.7 Subrecipient shall ensure that the total Grant Share and the total Amount Received, which are reflected on the Closeout Report, do not exceed the total Subaward Sum reflected on the final approved Budget(s).

Closeout Reporting Requirements. 9.21.2.1 The closeout is a process that takes place upon the expiration or termination of the period in which Program Services are provided which includes the end of the Subaward term, the end of the Fiscal Year or any other period when the Subaward is terminated. The purpose of closeout is to ensure that final reports are received and evaluated, allowable costs are determined and amounts due to either County or to Subrecipient are determined and payment arrangements made. 9.21.2.2 Subrecipient shall complete and submit a mandatory Closeout Report in the form and manner designated by County. The Closeout Report shall include the minimum reporting of expenses and accruals as required in the State directive WSD12- 3 (Quarterly and Monthly Financial Reporting Requirement) incurred through the last day of the Fiscal Year or Program Year. County will notify Subrecipient of the deadline for submission of the Closeout Report. 9.21.2.3 Subrecipient must ensure that all invoices are submitted and finalized prior to the submission of its Closeout Report. County will not pay invoices that are received after Subrecipient has submitted the Closeout Report. Once County has reviewed and accepted Subrecipient's Closeout Report, the data reflected on the Closeout Report will be reported to State as final. Any subsequent revisions will require the written signature and authorization of Subrecipient's Authorized Representative. 9.21.2.4 If this Subaward is terminated or cancelled prior to SUBAWARD PERIOD Page 97 SUBAWARD NUMBER June 30th of any Fiscal Year, or the Program ends, the Closeout Report shall be for that Subaward period which ends on the termination, termination or cancellation or Program end date. Subrecipient shall submit the Closeout Report after the termination/cancellation or Program end date in the manner and timeframe designated by County.