Common use of Closeout Reporting Requirements Clause in Contracts

Closeout Reporting Requirements. Recipient must submit to Grantor, no later than 90 calendar days after the end date of the period of performance or completion of the project, whichever is sooner, all financial, performance, and other reports as required by the terms and conditions of the grant award, and this MOA. i. A closeout letter indicating that the project is now 100% complete, that all funds were used for the purpose appropriated and ready for final inspection. ii. A complete accounting of how all grant funds were used thru the Summary of Documentation (SOD)Form which lists all labor, material, equipment, and contract invoices with corresponding checks or other proof of payment making up the total spend for the project. iii. Copies of all invoices and a copy of proof of payment (both front and back of cleared check is required) as listed on the SOD form. iv. Bid documents (solicitation, bid evaluations, etc.), contracts. v. Insurance documentation on equipment or property purchased under this award or letter indicating lack of insurability vi. Pictures prior to the start of the project and when complete for permanent work type grants.