Common use of CODE Communications Clause in Contracts

CODE Communications. The City recognizes that CODE has a responsibility to communicate with bargaining unit members. To facilitate this purpose, it is agreed that CODE may make reasonable use of City e- mail, telephone, inter-office mail and fax machines to communicate with individual members (no mass communications except by City e-mail as indicated below), so long as the use does not unduly interfere with City work. The City retains the right to discontinue this practice if it should cause undue interference. The City will give at least 30 working days’ notice to CODE if it elects to discontinue the practice. The City will permit CODE to use bulletin board space in appropriate and accessible locations approved by the Department Director and will consider requests for changes or additions to such locations where appropriate. CODE will limit the posting of CODE notices to such bulletin boards. Appropriate items that may be communicated using City e-mail under this section shall be: (A) Notices of CODE elections; (B) Notices of CODE meetings; (C) Notices of CODE appointments and results of elections; (D) Matters of CBA interpretation and/or enforcement, when the City and CODE are in agreement, subject to approval by the Human Resources Director ordesignee; (E) Such other notices as may be approved by the Human Resources Director or designee. Items specifically prohibited from this process include those that are derogatory, inflammatory, or disrespectful of individuals or organizations, or would violate Administrative Regulations, or the Human Resources Policies & Procedures (HR P&P). Items that are neither specifically permitted nor specifically prohibited shall be submitted to the Human Resources Director or designee for prior approval.

CODE Communications. The City recognizes that CODE has a responsibility to communicate with bargaining unit members. To facilitate this purpose, it is agreed that CODE may make reasonable use of City e- mail, telephone, inter-office mail and fax machines to communicate with individual members (no mass communications except by City e-mail as indicated below), so long as the use does not unduly interfere with City work. The City retains the right to discontinue this practice if it should cause undue interference. The City will give at least 30 working days’ notice to CODE if it elects to discontinue the practice. The City will permit CODE to use bulletin board space in appropriate and accessible locations approved by the Department Director and will consider requests for changes or additions to such locations where appropriate. CODE will limit the posting of CODE notices to such bulletin boards. Appropriate items that may be communicated using City e-mail under this section shall be: (A) Notices of CODE elections; (B) Notices of CODE meetings; (C) Notices of CODE appointments and results of elections; (D) Matters of CBA interpretation and/or enforcement, when the City and CODE are in agreement, subject to approval by the Human Resources Director ordesignee; (E) Such other notices as may be approved by the Human Resources Director or designeeordesignee. Items specifically prohibited from this process include those that are derogatory, inflammatory, or disrespectful of individuals or organizations, or would violate Administrative Regulations, or the Human Resources Policies & Procedures (HR P&P). Items that are neither specifically permitted nor specifically prohibited shall be submitted to the Human Resources Director or designee for prior approval.