Common use of Compensation Billing Audit Clause in Contracts

Compensation Billing Audit. A. Cost and Fees B. Monthly Billing The CONSULTANT may submit monthly billing to the COMMISSION. All billing must be submitted electronically to xxxxxxxxxx@xxxx.xx.xxx, unless otherwise authorized by the COMMISSION. (A sample of a required invoice is attached as “Exhibit 4" and includes the COMMISSION supplied CSU-001 Form that must precede all electronically submitted invoices.) The COMMISSION may supply the CSU-001 Form immediately following the execution of a Work Assignment. In the event of multiple counties on a Work Assignment, the COMMISSION may supply a CSU-001 Form for each county. Each billing shall include all time and allowable expenses through the end of the billing period and should include all the supporting documentation necessary for the appropriate COMMISSION personnel to recommend payment. Direct expenses, as used herein, include the costs of travel, subsistence, shipping charges, long distance telephone calls and printing if it is not company accounting policy to include these costs into overhead rates. Monthly payments will be made on the basis of a certified time record. The COMMISSION retains the right to verify time and expense records by audit of any or all the CONSULTANT'S time and accounting records at any time during the life of the CONTRACT and up to three years thereafter. The CONSULTANT further agrees that FHWA or any other Federal Agency may audit the same records at any time during the life of the CONTRACT and up to three years thereafter, should the funding source for all or any part of this CONTRACT be funds of the United States of America.

Compensation Billing Audit. A. Cost and Fees B. Monthly Billing The CONSULTANT may submit monthly billing to the COMMISSION. All billing must be submitted electronically to xxxxxxxxxx@xxxx.xx.xxx, unless otherwise authorized by the COMMISSION. (A sample of a required invoice is attached as “Exhibit 4" and includes the COMMISSION supplied CSU-001 Form that must precede all electronically submitted invoices.) The COMMISSION may supply the CSU-001 Form immediately following the execution of a Work Assignment. In the event of multiple counties on a Work Assignment, the COMMISSION COMMISSSION may supply a CSU-001 Form for each county. Each billing shall include all time and allowable expenses through the end of the billing period and should include all the supporting documentation necessary for the appropriate COMMISSION personnel to recommend payment. Direct expenses, as used herein, include the costs of travel, subsistence, shipping charges, long distance telephone calls and printing if it is not company accounting policy to include these costs into overhead rates. Monthly payments will be made on the basis of a certified time record. The COMMISSION retains the right to verify time and expense records by audit of any or all the CONSULTANT'S time and accounting records at any time during the life of the CONTRACT and up to three years thereafter. The CONSULTANT further agrees that FHWA or any other Federal Agency may audit the same records at any time during the life of the CONTRACT and up to three years thereafter, should the funding source for all or any part of this CONTRACT be funds of the United States of America.