Common use of Compensation for Allowable Expenses Clause in Contracts

Compensation for Allowable Expenses. The AOC shall reimburse the Contractor as follows: A. Transportation, Meals, and Lodging Expenses i. The AOC shall reimburse the Contractor for actual expenses incurred for reasonable and necessary transportation, meals, lodging, and other travel- related expenses required to perform the Work of individual Work Orders subject to the maximum amounts set forth in this section. ii. The Contractor shall keep and maintain records and original invoices and receipts for these expenses, and provide copies of these for review if requested by the AOC’s Project Manager. iii. The Contractor shall submit a written travel plan to the AOC’s Project Manager, including estimated costs, for review and approval, at the beginning of a Project. iv. For necessary air transportation, the AOC will reimburse the Contractor for the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) days prior to travel, unless the Project Manager agrees otherwise in writing. v. For overnight travel, in accordance with the California Victim Compensation and Government Claims Board (formerly AOC Board of Control) guidelines, the AOC will reimburse Contractor for meal and lodging expenses in an amount not to exceed $150.00 per day, or $180.00 per day if the hotel stay is within the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx, plus sales tax. Meals shall be reimbursed at the actual cost not to exceed the following maximum amounts per person per Day: breakfast~$6.00; lunch~$10.00; dinner~$18.00; and/or incidentals~$6.00. Hotel room rental shall be reimbursed for the actual cost not to exceed: i) $110.00 per Day plus tax and/or energy surcharge when applicable outside the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx, or ii) $140.00 per Day, plus tax and energy surcharge when applicable within the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx. vi. For necessary private vehicle ground transportation usage, the AOC will reimburse the Contractor’s reasonable ground transportation expenses at the applicable IRS approved rate per mile. vii. The total amount the AOC may pay the Contractor for allowable transportation, meals, and lodging expenses under any Work Order shall be included in the Work Order Amount that is set forth in the Work Order.

Compensation for Allowable Expenses. The AOC Unless otherwise set forth in a Work Order as inclusive in fixed price(s) or lump sum amount, the State shall reimburse the Contractor as follows: A. : Administrative and Operating Expenses The State shall reimburse the Contractor for itemized administrative and operating expenses associated with the Work of an individual Work Order that are reasonably incurred in performing this Agreement. The Contractor shall keep and maintain original invoices, receipts and/or other documentation for these expenses, and provide copies of them for review if requested by the State’s Project Manager. Administrative and operating expenses shall be reimbursed at the Contractor’s cost with no xxxx-ups, and include postage, overnight delivery or courier services, Project website subscription costs, and long-distance telephone charges, and reproduction of documents distributed to the State. Prior to incurring any expenses greater than $2,500.00, the Contractor shall submit a detailed estimate of the expenses, for approval by the State’s Project Manager. Overnight delivery and courier services shall be at the Contractor’s cost with no xxxx-up. The total amount the State may pay the Contractor for allowable administrative and operating expenses under any Work Order shall be included in the Work Order Amount that is set forth in the Work Order. Transportation, Meals, and Lodging Expenses i. Expenses The AOC State shall reimburse the Contractor for actual expenses incurred for reasonable and necessary transportationtransportation outside the regional business area where the office of the Contractor that his personnel are based, meals, lodging, and other travel- travel-related expenses required to perform associated with the Work of individual Work Orders subject to the maximum amounts set forth in this section. iiOrders. The Contractor shall keep and maintain records and original invoices and receipts for these expenses, and provide copies of these them for review if requested by the AOCState’s Project Manager. iii. The Contractor shall submit a written travel plan to the AOCState’s Project Manager, including estimated costs, for review and approval, at the beginning of a the Project. iv. For necessary air transportation, the AOC State will reimburse the Contractor for the actual cost incurredincurred for coach class on a standard carrier. All air transportation is limited to coach fares The Contractor shall keep and must be booked a minimum of fourteen (14) days prior to travelmaintain original invoices and receipts for these expenses, unless and provide them for review if requested by the State’s Project Manager agrees otherwise in writing. v. Manager. For overnight travel, in accordance with the California Victim Compensation and Government Claims Board (formerly AOC State Board of Control) guidelines, the AOC State will reimburse the Contractor for meal and lodging expenses in an amount not to exceed $150.00 110.00 per day, or $180.00 per day if the hotel stay is within the counties of Alameda, San Francisco, San Mateo, and Santa XxxxxDay, plus sales tax. Meals shall be reimbursed at the actual cost not to exceed the following maximum amounts per person per Day: breakfast~$6.00; lunch~$10.00; dinner~$18.00; and/or incidentals~$6.00. Hotel room rental shall be reimbursed for the actual cost not to exceed: i) exceed $110.00 per Day Day, plus tax and/or and energy surcharge when applicable outside applicable, or $140.00 per Day, plus tax and energy surcharge when applicable, in the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx, or ii) $140.00 per Day, plus tax and energy surcharge when applicable within the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx. vi. For necessary private vehicle ground transportation usage, the AOC State will reimburse the Contractor’s reasonable ground transportation expenses Contractor at the applicable IRS approved rate per mile. vii. The total amount the AOC State may pay the Contractor for allowable transportation, meals, administrative and lodging operating expenses under any Work Order shall be included in the Work Order Amount that is set forth in the Work Order. The total amount the State may pay the Contractor for allowable administrative and operating expenses under any Work Order shall be included in the Work Order Amount that is set forth in the Work Order.

Compensation for Allowable Expenses. (delete if contract is firm fixed price) A. The AOC State will reimburse the Contractor for allowable expenses, as set forth in this provision. These expenses are not included in the firm fixed price amount set forth in provision 2, Payment for Contract Work. B. The State shall reimburse the Contractor for allowable administrative and operating expenses, as follows: A. Transportationi. The State shall reimburse the Contractor for itemized administrative and operating expenses that are reasonably incurred in performing this Agreement, Mealsprovided that the Project Manager approves them. These expenses may include communication, clerical assistance, graphics, production, duplicating, and Lodging Expensesreasonable costs. ii. The cost of overnight or courier mail service is ineligible for reimbursement under the Highway Traffic Safety Program. iii. The total actual amount which the State may reimburse the Contractor for allowable administrative and operating expenses, pursuant to this provision, shall not exceed $ TBD . C. The State shall reimburse the Contractor for allowable transportation, meals, and lodging expenses, as follows: i. The AOC State shall reimburse the Contractor for actual expenses incurred for reasonable and necessary transportation, meals, lodging, and other travel- related expenses required to perform the Work of individual Work Orders subject to the maximum amounts set forth in this sectionAgreement. ii. The Contractor shall keep and maintain records and original invoices and receipts for these expenses, and provide copies of these for review if requested by the AOC’s Project Manager. iii. The Contractor shall submit a written travel plan to the AOC’s Project ManagerManager prior to incurring any travel expenses, including the reason for the trip, number of persons traveling, types of expenses the Contractor expects to incur and the estimated costs, for review and approval, at . Prior approval of the beginning of a Projecttravel plan is required. iviii. For necessary air transportation, the AOC State will reimburse the Contractor for the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) days prior to travel, unless the Project Manager agrees otherwise in writing. v. iv. For overnight travel, in accordance with the California Victim Compensation and Government Claims Board (formerly AOC State Board of Control) guidelines, the AOC State will reimburse the Contractor for reasonable actual meal and lodging expenses in an amount not to exceed $150.00 per day, or $180.00 per day if the hotel stay is within the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx, plus sales taxexpenses. Meals shall be reimbursed at the actual cost not to exceed the following maximum amounts per person per Day: breakfast~$6.00; lunch~$10.00; dinner~$18.00; and/or incidentals~$6.00. Hotel room rental shall be reimbursed for the actual cost not to exceed: i) exceed $110.00 per Day Day, plus tax and/or and energy surcharge surcharge, when applicable outside the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxxapplicable, or ii) $140.00 per Day, plus tax and energy surcharge surcharge, when applicable within applicable, in the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx. vi. v. For necessary private vehicle ground transportation usage, the AOC State will reimburse the Contractor’s reasonable ground transportation expenses Contractor at the applicable then current IRS approved rate per milemileage rate. vi. Upon the Project Manager’s request, the Contractor shall provide copies of receipts for reimbursement of transportation, lodging, and meal expenses. vii. The total actual amount which the AOC State may pay reimburse the Contractor for allowable transportation, meals, and lodging expenses under any Work Order expenses, pursuant to this provision, shall be included in not exceed $ TBD . D. The total amount which the Work Order Amount that is State may reimburse the Contractor for allowable expenses, as set forth in the Work Orderthis provision, shall not exceed $ TBD .

Compensation for Allowable Expenses. The AOC Except for the Work set forth in Table 2, above, if set forth in a Work Order, the State shall reimburse the Contractor as follows: A. : Transportation, Meals, and Lodging Expenses i. Expenses The AOC State shall reimburse the Contractor for actual expenses incurred for reasonable and necessary transportationtransportation outside the regional business area where the office of the Contractor that his personnel are based, meals, lodging, and other travel- travel-related expenses required to perform associated with the Work of individual Work Orders subject to the maximum amounts set forth in this section. iiOrders. The Contractor shall keep and maintain records and original invoices and receipts for these expenses, and provide copies of these for review if requested by the AOCState’s Project Manager. iii. The Contractor shall submit a written travel plan to the AOCState’s Project Manager, including estimated costs, for review and approval, at the beginning of a Project. iv. For necessary air transportation, the AOC State will reimburse the Contractor for the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) days prior to travel, unless the Project Manager agrees otherwise in writing. v. . For overnight travel, in accordance with the California Victim Compensation and Government Claims Board (formerly AOC State Board of Control) guidelines, the AOC State will reimburse Contractor for meal and lodging expenses in an amount not to exceed $150.00 per day, or $180.00 per day if the hotel stay is within the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx, plus sales tax. Meals shall be reimbursed at the actual cost not to exceed the following maximum amounts per person per Day: breakfast~$6.00; lunch~$10.00; dinner~$18.00; and/or incidentals~$6.00. Hotel room rental shall be reimbursed for the actual cost not to exceed: i) $110.00 per Day plus tax and/or energy surcharge when applicable outside the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx, or ii) $140.00 per Day, plus tax and energy surcharge when applicable within the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx. vi. For necessary private vehicle ground transportation usage, the AOC State will reimburse the Contractor’s reasonable ground transportation expenses at the applicable IRS approved rate per mile. vii. The total amount the AOC State may pay the Contractor for allowable transportation, meals, and lodging expenses under any Work Order shall be included in the Work Order Amount that is set forth in the Work Order.