Common use of Confidential Records Clause in Contracts

Confidential Records. A. The County will continue to comply with applicable Court orders and Statutes (including Chapter 119 Florida Statutes as amended) and until otherwise provided by Court Order, will not reveal the address, home telephone numbers, or information pertaining to the relatives of employees (wife, children, parents, grandparents, etc.) from the personnel records of employees employed in the Miami-Dade Police Department or Corrections and Rehabilitation Department. Further, until otherwise provided by Court Order, the County will not disclose personnel rosters containing names, addresses, telephone numbers, photographs and duty assignments of employees. It shall be the right of any officer, at reasonable times to inspect and make a copy of his or her personnel records and all such records shall be made available for inspection. Within the terms of this Article and applicable statutes, the Human Resources Department and Departmental personnel shall keep personnel matters confidential. B. If more than one personnel file is maintained on employees, the County will insure that all files are accessible to the employees. Employees shall receive a copy of all documents representing adverse personnel actions. C. The County agrees that an employee shall have the right to include in any and all files a written refutation (including signed witness statements) of any material the employee considers to be detrimental. D. Employees will receive written notification when their personnel files, reports and/or memorandum, radio communication and/or GPS information or reports prepared by or related to the employee are reviewed or requested pursuant to Chapter 119 Florida Statutes as amended and/or by persons or entities other than law enforcement agencies. E. No supervisor's personal notes or memorandum concerning employees' informal counseling shall be placed in an employee’s personnel file. For purposes of this section personnel files are herein defined as the County Personnel File, the Departmental Personnel File and the Unit of Assignment File. These files shall be opened to review by the employee. Supervisors may keep personal notes regarding an employee's performance. F. The concerned Department will implement an ongoing document review process for employee designated beneficiaries on County and State insurance and Retirement benefits.

Confidential Records. A. The County will continue to comply with applicable Court orders and Statutes (including Chapter 119 Florida Statutes as amended) and until otherwise provided by Court Order, will not reveal the address, home telephone numbers, or information pertaining to the relatives of employees (wife, children, parents, grandparents, etc.) from the personnel records of employees employed in the Miami-Dade Police Department or Corrections and Rehabilitation Department. Further, until otherwise provided by Court Order, the County will not disclose personnel rosters containing names, addresses, telephone numbers, photographs and duty assignments of employees. It shall be the right of any officer, at reasonable times to inspect and make a copy of his or her personnel records and all such records shall be made available for inspection. Within the terms of this Article and applicable statutes, the Human Resources Department and Departmental personnel shall keep personnel matters confidential. B. If more than one personnel file is maintained on employees, the County will insure ensure that all files are accessible to the employees. Employees shall receive a copy of all documents representing adverse personnel actions. C. The County agrees that an employee shall have the right to include in any and all files a written refutation (including signed witness statements) of any material the employee he considers to be detrimental. D. Employees will receive written notification when their personnel files, reports and/or memorandummemoranda, radio communication communications, and/or GPS information or reports prepared by or related to the employee are reviewed or requested pursuant to Chapter 119 Florida Statutes as amended amended, and/or by persons or entities other than law enforcement agencies. E. No supervisor's personal notes or memorandum concerning employees' informal counseling The County shall be placed in an employee’s attempt to maintain current and accurate records of all employee personnel filefiles. For purposes of this section Employees are encouraged to review their personnel files are herein defined as the County Personnel File, the Departmental Personnel File and the Unit of Assignment File. These files shall be opened on a periodic basis to review by the employee. Supervisors may keep personal notes regarding an employee's performanceensure file accuracy. F. The concerned Department will implement an ongoing document review process for employee designated beneficiaries on County and State insurance and Retirement benefits.