Common use of Construction Planning and Bidding Clause in Contracts

Construction Planning and Bidding. 10.1.5.1 For all of Developer’s activities relating to construction planning and bidding, Developer shall comply with all applicable legal requirements, including but not limited to those set forth in Education Code section 17406. 10.1.5.2 Consult with District staff in relation to the existing site. Developer should make site visits, as needed to review the current site conditions. During this evaluation, Developer may make recommendations relating to soils investigations and utility locations and capacities, in order to minimize unforeseen conditions. 10.1.5.3 Attend meetings at the Project site with the Architect and the design team every two (2) weeks, until plans are ready for submittal to DSA (approximately 6 to 8 weeks, meeting duration is approximately 2 hours). 10.1.5.4 Provide plan review and constructability services with an emphasis on ensuring that the Project can be completed within the established schedule and within the available budget. 10.1.5.5 Provide a detailed analysis of all major Project systems with an emphasis on possible value engineering possibilities. 10.1.5.6 Prepare and distribute specifications and drawings provided by District to facilitate bidding to Developer's subcontractors. 10.1.5.7 Review the drawings and specifications to eliminate areas of conflict and overlapping in the work to be performed by various subcontractors, and with a view to eliminating change order requests by the Architect or subcontractors. 10.1.5.8 Conduct pre-bid conferences. Coordinate with District and the Architect in responding to subcontractor questions or providing clarification to all subcontractors. 10.1.5.9 DSA approved plans shall be utilized to receive subcontractor bids and develop the final GMP in accordance with the lease-leaseback agreement forms. The District representative shall be present during the receipt of bids from subcontractors. 10.1.5.9.1 Developer shall engage in competitive bidding for subcontractors for all scopes of work on the Project that constitute more than one-half of one percent (0.5%) of the total GMP. 10.1.5.9.2 Developer shall provide public notice of availability of work to be subcontracted in accordance with the publication requirements applicable to the competitive bidding process of the District, including a fixed date and time on which qualifications statements, bids, or proposals will be due. 10.1.5.9.3 Developer shall establish reasonable qualification criteria and standards. 10.1.5.9.4 The District representative shall be present during the receipt of bids from subcontractors. Developer shall provide all bids received from all subcontractors to the District. 10.1.5.9.5 Developer shall award the subcontract either on a best value basis or to the lowest responsible bidder. 10.1.5.9.6 Developer is required to receive at least three (3) bona fide bids from subcontractors for all scopes of work, or seek the District’s prior approval if it wishes to provide fewer than the minimum number of bona fide bids from subcontractors. 10.1.5.9.7 The process may include prequalification or short- listing. 10.1.5.9.8 This process shall not apply to subcontractors listed in the original proposal. 10.1.5.10 The GMP shall be presented to the District in the following manner within a three-ring binder as well as electronically on an external memory device such as a CD, USB drive, or other comparable device: 10.1.5.10.1 Cover sheet, signed by the Developer indicating the GMP dollar amount with a certification, indicating that the GMP is all inclusive per the plans, specifications and addenda (contract documents). Also include certification stating, “Developer hereby certifies that they have reviewed all subcontractor proposals and whether the subcontractor excluded portions of their scope the Developer has included all costs for a complete GMP in accordance with plans, specifications and addenda.” 10.1.5.10.2 A bid tabulation sheet indicating the breakdown by subcontractor/trade along with the appropriate general condition amount, other fees (as submitted with the response to the RFQ/P). 10.1.5.10.3 Behind the bid tabulation sheet should be a sheet that indicates what is included in the general conditions, which should match what was submitted in the response to the RFQ/P. 10.1.5.10.4 Copies of all subcontractor bids received divided by trade that corresponds to the final spread sheet with a cover sheet indicating the scope and subcontractors that provided bids as well as those that were asked to bid, but did not submit a proposal. This sheet should have the dollar amounts for each subcontractor that provided a bid with the first column being the proposed subcontractor for that trade. 10.1.5.10.5 Behind the final spread sheet, described above, should be the bids for that trade with the proposed subcontractor bid on top and the other subcontractor bids in descending dollar order. 10.1.5.11 Produce detailed construction CPM schedules to be incorporated into the Project documents including identification of the Project critical path and agency approvals. 10.1.5.12 Plan the phases and staging of construction, staging areas, temporary fencing, office trailer placement, access, etc. as required. 10.1.5.13 Any other services that are reasonable and necessary to control the budget and schedule. List those areas where subconsultants will be required and where the Developer has in-house expertise. Provide resumes of persons providing each of these services and for key personnel assigned to the Project, not previously provided to the District.

Construction Planning and Bidding. 10.1.5.1 For all of Developer’s activities relating to construction planning and bidding, Developer shall comply with all applicable legal requirements, including but not limited to those set forth in Education Code section 17406. 10.1.5.2 Consult with District staff in relation to the existing site. Developer Selected developer should make site visits, as needed to review the current site conditions. During this evaluation, Developer Respondent may make recommendations relating to soils investigations and utility locations and capacities, in order to minimize unforeseen conditions. 10.1.5.3 Attend meetings at the Project site with the Architect and the design team every two (2) weeks, until plans are ready for submittal to DSA (approximately 6 to 8 weeks, meeting duration is approximately 2 hours). 10.1.5.4 Provide plan review and constructability services with an emphasis on ensuring that the Project can be completed within the established schedule and within the available budget. 10.1.5.5 Provide a detailed analysis of all major Project systems with an emphasis on possible value engineering possibilities. 10.1.5.6 Prepare and distribute specifications and drawings provided by District to facilitate bidding to Developer's subcontractors. 10.1.5.7 Review the drawings and specifications to eliminate areas of conflict and overlapping in the work to be performed by various subcontractors, and with a view to eliminating change order requests by the Architect or subcontractors. 10.1.5.8 Conduct pre-bid conferences. Coordinate with District and the Architect in responding to subcontractor questions or providing clarification to all subcontractors. 10.1.5.9 DSA approved plans shall be utilized to receive subcontractor bids and develop the final GMP in accordance with the lease-leaseback agreement forms. The District representative shall be present during , including the receipt of bids from subcontractors. 10.1.5.9.1 requirement that the Developer shall engage in competitive bidding for subcontractors for all scopes of work on the Project that constitute more than one-one half of one percent (0.5%) of the total GMP. 10.1.5.9.2 Developer shall provide public notice of availability of work to be subcontracted in accordance with the publication requirements applicable to the competitive bidding process of the District, including a fixed date and time on which qualifications statements, bids, or proposals will be due. 10.1.5.9.3 Developer shall establish reasonable qualification criteria and standards. 10.1.5.9.4 . The District representative shall be present during the receipt of bids from subcontractors. Developer shall provide all bids received from all subcontractors to the District. 10.1.5.9.5 Developer shall award the subcontract either on a best value basis or to the lowest responsible bidder. 10.1.5.9.6 Developer is required to receive at least three (3) bona fide bids from subcontractors for all scopes of work, or seek the District’s prior approval if it wishes to provide fewer than the minimum number of bona fide bids from subcontractors. 10.1.5.9.7 The process may include prequalification or short- listing. 10.1.5.9.8 This process shall not apply to subcontractors listed in the original proposal. 10.1.5.10 The GMP shall be presented to the District in the following manner within a three-ring binder as well as electronically on an external memory device such as a CD, USB drive, or other comparable device: 10.1.5.10.1 Cover sheet, signed by the Developer indicating the GMP dollar amount with a certification, indicating that the GMP is all inclusive per the plans, specifications and addenda (contract documents). Also include certification stating, “Developer hereby certifies that they have reviewed all subcontractor proposals and whether the subcontractor excluded portions of their scope the Developer has included all costs for a complete GMP in accordance with plans, specifications and addenda.” 10.1.5.10.2 A bid tabulation sheet indicating the breakdown by subcontractor/trade along with the appropriate general condition amount, other fees (as submitted with the response to the RFQ/P). 10.1.5.10.3 Behind the bid tabulation sheet should be a sheet that indicates what is included in the general conditions, which should match what was submitted in the response to the RFQ/P. 10.1.5.10.4 Copies of all subcontractor bids received divided by trade that corresponds to the final spread sheet with a cover sheet indicating the scope and subcontractors that provided bids as well as those that were asked to bid, but did not submit a proposal. This sheet should have the dollar amounts for each subcontractor that provided a bid with the first column being the proposed subcontractor for that trade. 10.1.5.10.5 Behind the final spread sheet, described above, should be the bids for that trade with the proposed subcontractor bid on top and the other subcontractor bids in descending dollar order. 10.1.5.11 Produce detailed construction CPM schedules to be incorporated into the Project documents including identification of the Project critical path and agency approvals. 10.1.5.12 Plan the phases and staging of construction, staging areas, temporary fencing, office trailer placement, access, etc. as required. 10.1.5.13 Any other services that are reasonable and necessary to control the budget and schedule. List those areas where subconsultants will be required and where the Developer has in-house expertise. Provide resumes of persons providing each of these services and for key personnel assigned to the Project, not previously provided to the District.

Construction Planning and Bidding. 10.1.5.1 For all of Developer’s activities relating to construction planning and bidding, Developer shall comply with all applicable legal requirements, including but not limited to those set forth in Education Code section 17406. 10.1.5.2 Consult with District staff in relation to the existing site. Developer Selected developer should make site visits, as needed to review the current site conditions. During this evaluation, Developer Respondent may make recommendations relating to soils investigations and utility locations and capacities, in order to minimize unforeseen conditions. 10.1.5.3 Attend meetings at the Project site with the Architect and the design team every two (2) weeks, until plans are ready for submittal to DSA (approximately 6 to 8 weeks, meeting duration is approximately 2 hours). 10.1.5.4 Provide plan review and constructability services with an emphasis on ensuring that the Project can be completed within the established schedule and within the available budget. 10.1.5.5 Provide a detailed analysis of all major Project systems with an emphasis on possible value engineering possibilities. 10.1.5.6 Prepare and distribute specifications and drawings provided by District to facilitate bidding to Developer's subcontractors. 10.1.5.7 Review the drawings and specifications to eliminate areas of conflict and overlapping in the work to be performed by various subcontractors, and with a view to eliminating change order requests by the Architect or subcontractors. 10.1.5.8 Conduct pre-bid conferences. Coordinate with District and the Architect in responding to subcontractor questions or providing clarification to all subcontractors. 10.1.5.9 DSA approved plans shall be utilized to receive subcontractor bids and develop the final GMP in accordance with the lease-leaseback agreement forms. The District representative shall be present during , including the receipt of bids from subcontractors. 10.1.5.9.1 requirement that the Developer shall engage in competitive bidding for subcontractors for all scopes of work on the Project that constitute more than one-one half of one percent (0.5%) of the total GMP. 10.1.5.9.2 Developer shall provide public notice of availability of work to be subcontracted in accordance with the publication requirements applicable to the competitive bidding process of the District, including a fixed date and time on which qualifications statements, bids, or proposals will be due. 10.1.5.9.3 Developer shall establish reasonable qualification criteria and standards. 10.1.5.9.4 . The District representative shall be present during the receipt of bids from subcontractors. Developer shall provide all bids received from all subcontractors to the District. 10.1.5.9.5 Developer shall award the subcontract either on a best value basis or to the lowest responsible bidder. 10.1.5.9.6 Developer is required to receive at least three (3) bona fide bids from subcontractors for all scopes of work, or seek the District’s prior approval if it wishes to provide fewer than the minimum number of bona fide bids from subcontractors. 10.1.5.9.7 The process may include prequalification or short- listing. 10.1.5.9.8 This process shall not apply to subcontractors listed in the original proposal. 10.1.5.10 The GMP shall be presented to the District in the following manner within a three-three ring binder as well as electronically on an external memory device such as a CD, USB drive, or other comparable device: 10.1.5.10.1 Cover sheet, signed by the Developer developer indicating the GMP dollar amount with a certification, indicating that the GMP is all inclusive per the plans, specifications and addenda (contract documents). Also include certification stating, “Developer hereby certifies that they have reviewed all subcontractor proposals and whether the subcontractor excluded portions of their scope the Developer has included all costs for a complete GMP in accordance with plans, specifications and addenda.” 10.1.5.10.2 A bid tabulation sheet indicating the breakdown by subcontractor/trade along with the appropriate general condition amount, other fees (as submitted with the response to the RFQ/P). 10.1.5.10.3 Behind the bid tabulation sheet mentioned in subdivision 10.1.5.5.2 above should be a sheet that indicates what is included in the general conditions, which should match what was submitted in the response to the RFQ/P. 10.1.5.10.4 Copies of all subcontractor bids received divided by trade that corresponds to the final spread sheet with a cover sheet indicating the scope and subcontractors that provided bids as well as those that were asked to bid, but did not submit a proposal. This sheet should have the dollar amounts for each subcontractor that provided a bid with the first column being the proposed subcontractor for that trade. 10.1.5.10.5 Behind the final spread sheet, described above, subdivision 10.1.5.5.4 above should be the bids for that trade with the proposed subcontractor bid on top and the other subcontractor bids in descending dollar order. 10.1.5.11 Produce detailed construction CPM schedules to be incorporated into the Project documents including identification of the Project critical path and agency approvals. 10.1.5.12 Plan the phases and staging of construction, staging areas, temporary fencing, office trailer placement, access, etc. as required. 10.1.5.13 Any other services that are reasonable and necessary to control the budget and schedule. List those areas where subconsultants will be required and where the Developer has in-house expertise. Provide resumes of persons providing each of these services and for key personnel assigned to the Project, not previously provided to the District.