Contract Records and Reports. 4.5.1 The Design Professional shall maintain records of all subcontracts entered into with all firms, all project invoices received from Subcontractors. Records shall show name, telephone number including area code, and business address of each Subcontractor and the total amount actually paid to each firm. Project relevant records, regardless of tier, may be periodically reviewed by the City. 4.5.2 The Design Professional shall retain all records, books, papers, and documents directly pertinent to the Contract for a period of not less than five (5) years after Completion of the contract and allow access to said records by the City’s authorized representatives. 4.5.3 The Design Professional must submit the following reporting using the City’s web-based contract compliance i.e., Prism® portal: 4.5.3.1 Monthly Employment Utilization. Design Professional and their Subcontractors must submit Monthly Employment Utilization Reporting by the fifth (5th) day of the subsequent month. 4.5.3.2 Monthly Invoicing and Payments. Design Professional and their Subcontractors must submit Monthly Invoicing and Payment Reporting by the fifth (5th) day of the subsequent month. 4.5.3.3 To view the City’s online tutorials on how to utilize PRISM® for compliance reporting, please
Appears in 9 contracts
Samples: Design Agreement, Agreement for Design of San Carlos Interconnect and Transmission Pipeline, Design Professional Services Agreement
Contract Records and Reports.
4.5.1 The Design Professional shall maintain records of all subcontracts entered into with all firms, all project invoices received from Subcontractors. Records shall show name, telephone number including area code, and business address of each Subcontractor and the total amount actually paid to each firm. Project relevant records, regardless of tier, may be periodically reviewed by the City.
4.5.2 The Design Professional shall retain all records, books, papers, and documents directly pertinent to the Contract for a period of not less than five (5) years after Completion of the contract and allow access to said records by the City’s authorized representatives.
4.5.3 The Design Professional must submit the following reporting using the City’s web-based contract compliance i.e., Prism® portal:
4.5.3.1 Monthly Employment Utilization. Design Professional and their Subcontractors must submit Monthly Employment Utilization Reporting by the fifth (5th) day of the subsequent month.
4.5.3.2 Monthly Invoicing and Payments. Design Professional and their Subcontractors must submit Monthly Invoicing and Payment Reporting by the fifth (5th) day of the subsequent month.
4.5.3.3 To view the City’s online tutorials on how to utilize PRISM® for compliance reporting, please
Appears in 1 contract
Samples: Design Agreement
