Common use of Contract Reporting Requirements Clause in Contracts

Contract Reporting Requirements. The Contractor shall report sales data to the Contract Manager on a quarterly basis using the Contract Quarterly Reporting Form in Attachment G – Quarterly Reporting Form of this ITN. The following summary data must be reported to the Contract Manager on a quarterly basis:  Total purchases on the contract for the quarter  Total purchases on the contract for the quarter by Eligible User  Total purchases for the quarter made using the State’s Purchasing Card  Total Certified Vendor (including Minority, Women, and Service-Disabled Veteran) purchases for the quarter by Eligible User. The following detailed data must be reported to the Contract Manager on a quarterly basis in Excel spreadsheet format:  Eligible User (Customer) Entity Name  Product Category  Item Description  Manufacturer Name  Manufacturer Part Number  UPC  Unit of Measure  Quantity Shipped  Date Shipped  List Price  Invoice Price  Core Item Flag (indicates if item is on Core Items list)  P-Card Flag (indicates if transaction was paid for using a P-Card).  Flag Purchases made within the stores (if applicable) The Contractor is also responsible for providing the monthly service level agreement reports in Excel spreadsheet format as outlined below:  On-Time Delivery Rate = Number of orders delivered complete within the 2 business day requirement divided by total number of orders delivered  Order Fill Rate = Number of orders with order fill rate of more than 95% divided by total number of orders  Order Accuracy Rate = Number of orders with order accuracy rate of more than 98% divided by total number of orders  Total Number of Orders Placed, Total Dollar Value of Orders Placed, and Average Value of Orders Placed by Customer. Failure to provide quarterly sales reports, within thirty (30) calendar days following the end of each quarter (January, April, July, and October) and the monthly service level agreement reports, may result in the Contractor being found in default and may cause termination of the contract. Quarterly submissions of the Contract Reporting Form shall be the responsibility of the Contractor without prompting or notification by the Contract Manager. The Contractor shall submit the completed reports and send by email to the Contract Manager.

Contract Reporting Requirements. The Contractor shall report sales data to the Contract Manager on a quarterly basis using the Contract Quarterly Reporting Form in Attachment G – Quarterly Reporting Form of this ITN. The following summary data must be reported to the Contract Manager on a quarterly basis:  • Total purchases on the contract for the quarter  • Total purchases on the contract for the quarter by Eligible User  • Total purchases for the quarter made using the State’s Purchasing Card  • Total Certified Vendor (including Minority, Women, and Service-Disabled Veteran) purchases for the quarter by Eligible User. The following detailed data must be reported to the Contract Manager on a quarterly basis in Excel spreadsheet format:  • Eligible User (Customer) Entity Name  • Product Category  • Item Description  • Manufacturer Name  • Manufacturer Part Number  • UPC  • Unit of Measure  • Quantity Shipped  • Date Shipped  • List Price  • Invoice Price  • Core Item Flag (indicates if item is on Core Items list)  • P-Card Flag (indicates if transaction was paid for using a P-Card).  • Flag Purchases made within the stores (if applicable) The Contractor is also responsible for providing the monthly service level agreement reports in Excel spreadsheet format as outlined below:  • On-Time Delivery Rate = Number of orders delivered complete within the 2 business day requirement divided by total number of orders delivered  • Order Fill Rate = Number of orders with order fill rate of more than 95% divided by total number of orders  • Order Accuracy Rate = Number of orders with order accuracy rate of more than 98% divided by total number of orders  • Total Number of Orders Placed, Total Dollar Value of Orders Placed, and Average Value of Orders Placed by Customer. Failure to provide quarterly sales reports, within thirty (30) calendar days following the end of each quarter (January, April, July, and October) and the monthly service level agreement reports, may result in the Contractor being found in default and may cause termination of the contract. Quarterly submissions of the Contract Reporting Form shall be the responsibility of the Contractor without prompting or notification by the Contract Manager. The Contractor shall submit the completed reports and send by email to the Contract Manager.