Common use of Contract Reporting Requirements Clause in Contracts

Contract Reporting Requirements. The Contractor shall report sales data to the Contract Manager on a quarterly basis using the Contract Quarterly Reporting Form in Attachment G – Quarterly Reporting Form of this ITN. The following summary data must be reported to the Contract Manager on a quarterly basis: • Total purchases on the contract for the quarter • Total purchases on the contract for the quarter by Eligible User • Total purchases for the quarter made using the State’s Purchasing Card • Total Certified Vendor (including Minority, Women, and Service-Disabled Veteran) purchases for the quarter by Eligible User. The following detailed data must be reported to the Contract Manager on a quarterly basis in Excel spreadsheet format: • Eligible User (Customer) Entity Name • Product Category • Item Description • Manufacturer Name • Manufacturer Part Number • UPC • Unit of Measure • Quantity Shipped • Date Shipped • List Price • Invoice Price • Core Item Flag (indicates if item is on Core Items list) • P-Card Flag (indicates if transaction was paid for using a P-Card). • Flag Purchases made within the stores (if applicable) The Contractor is also responsible for providing the monthly service level agreement reports in Excel spreadsheet format as outlined below: • On-Time Delivery Rate = Number of orders delivered complete within the 2 business day requirement divided by total number of orders delivered • Order Fill Rate = Number of orders with order fill rate of more than 95% divided by total number of orders • Order Accuracy Rate = Number of orders with order accuracy rate of more than 98% divided by total number of orders • Total Number of Orders Placed, Total Dollar Value of Orders Placed, and Average Value of Orders Placed by Customer. Failure to provide quarterly sales reports, within thirty (30) calendar days following the end of each quarter (January, April, July, and October) and the monthly service level agreement reports, may result in the Contractor being found in default and may cause termination of the contract. Quarterly submissions of the Contract Reporting Form shall be the responsibility of the Contractor without prompting or notification by the Contract Manager. The Contractor shall submit the completed reports and send by email to the Contract Manager.

Appears in 2 contracts

Samples: Office and Educational Consumables Contract, Office and Educational Consumables Contract

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Contract Reporting Requirements. The Contractor shall report sales data to the Contract Manager on a quarterly basis using the Contract Quarterly Reporting Form in Attachment G – Quarterly Reporting Form of this ITN. The following summary data must be reported to the Contract Manager on a quarterly basis: Total purchases on the contract for the quarter Total purchases on the contract for the quarter by Eligible User Total purchases for the quarter made using the State’s Purchasing Card Total Certified Vendor (including Minority, Women, and Service-Disabled Veteran) purchases for the quarter by Eligible User. The following detailed data must be reported to the Contract Manager on a quarterly basis in Excel spreadsheet format: Eligible User (Customer) Entity Name Product Category Item Description Manufacturer Name Manufacturer Part Number UPC Unit of Measure Quantity Shipped Date Shipped List Price Invoice Price Core Item Flag (indicates if item is on Core Items list) P-Card Flag (indicates if transaction was paid for using a P-Card). Flag Purchases made within the stores (if applicable) The Contractor is also responsible for providing the monthly service level agreement reports in Excel spreadsheet format as outlined below: On-Time Delivery Rate = Number of orders delivered complete within the 2 business day requirement divided by total number of orders delivered Order Fill Rate = Number of orders with order fill rate of more than 95% divided by total number of orders Order Accuracy Rate = Number of orders with order accuracy rate of more than 98% divided by total number of orders Total Number of Orders Placed, Total Dollar Value of Orders Placed, and Average Value of Orders Placed by Customer. Failure to provide quarterly sales reports, within thirty (30) calendar days following the end of each quarter (January, April, July, and October) and the monthly service level agreement reports, may result in the Contractor being found in default and may cause termination of the contract. Quarterly submissions of the Contract Reporting Form shall be the responsibility of the Contractor without prompting or notification by the Contract Manager. The Contractor shall submit the completed reports and send by email to the Contract Manager.

Appears in 1 contract

Samples: Office and Educational Consumables Contract

Contract Reporting Requirements. The Each Contractor shall submit a sales report sales data to the Contract Manager on a quarterly basis using Quarterly basis. Reporting periods coincide with the State Fiscal Year: Quarter 1- (July‐September) due by October 31 Quarter 2 - (October‐December) due by January 31 Quarter 3 ‐ (January‐March) due by April 30 Quarter 4 - (April‐June) due by July 31 Each Quarterly Sales Report must be in Excel format (see attached form) and shall include: Contractor’s Name and contact information as required on the Department of Management Services “Contract Quarterly Reporting Form in Attachment G – Quarterly Reporting Form Report” Detail of this ITN. The following summary time period covered by included data must be reported Total sales including detail of list price and contract price Transaction detail will include: Part Number/SKU Your product part number if applicable Item / Service Name Given name of Item or Service MFG Manufacturer, Publisher, Service Provider Item Category Description of the product category, according to the Contract Manager on a quarterly basis: • Total purchases on the contract attached table Item Subcategory Additional grouping for the quarter • Total purchases on the contract item Product Description Additional detail for the quarter by item Customer Name State Agencies, Universities, Political Subdivisions, Other Eligible User • Total purchases for the quarter made using the State’s Purchasing Card • Total Certified Vendor (including Minority, Women, and Service-Disabled Veteran) purchases for the quarter by Eligible User. The following detailed data must be reported to the Contract Manager on a quarterly basis in Excel spreadsheet format: • Eligible User (Customer) Entity Name • Product Category • Item Description • Manufacturer Name • Manufacturer Part Number • UPC • Users Florida Commodity Code Florida Commodity Code UOM Unit of Measure • Quantity Shipped • UOM Desc Description of unit of measure (see example) Volume Qty Number of items/services purchased/provided Order Date Shipped • Order date Date Delivered Delivered date to customer Purchase Type Purchase Order, Payment Card, Other List Price • Invoice List price (Market + fee contracts use market price) Contract Price • Core Item Flag (indicates if item is on Core Items list) • P-Card Flag (indicates if transaction was paid for using a P-Card). • Flag Purchases made within the stores (if applicable) The Contractor is also responsible for providing the monthly service level agreement reports in Excel spreadsheet format as outlined below: • On-Time Delivery Rate = Number of orders delivered complete within the 2 business day requirement divided by total number of orders delivered • Order Fill Rate = Number of orders Contracted price with order fill rate of more than 95% divided by total number of orders • Order Accuracy Rate = Number of orders with order accuracy rate of more than 98% divided by total number of orders • Total Number of Orders Placed, Total Dollar Value of Orders Placed, and Average Value of Orders Placed by Customer. state per contract terms Additional Fields Any new information related to your company's products/services Failure to provide quarterly and annual sales reports, including no sales, within thirty (30) calendar days following the end of each quarter (January, April, July, July and October) and the monthly service level agreement reports, and/or contract year may result in the Contractor contract supplier being found in default and may cause termination cancellation of the contract by the Department. Upon request, the Contractor shall report to the Department, spend with certified and other minority business enterprises. Reports must include the period covered, the name, minority code and Federal Employer Identification Number of each minority vendor utilized during the period, commodities and services provided by the minority business enterprise, and the amount paid to each minority vendor on behalf of each purchasing agency ordering under the terms of this contract. Quarterly submissions Initiation and submission of the Contract Reporting Form shall Sales Summaries are to be the responsibility of the Contractor without prompting or notification by the Contract Manager. The Contractor shall will submit the completed reports and send Contract Sales Summary forms by email to the Contract Manager.

Appears in 1 contract

Samples: Assignment

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Contract Reporting Requirements. The Each Contractor shall submit a sales report sales data to the Contract Manager on a quarterly basis using Quarterly basis. Reporting periods coincide with the State Fiscal Year:  Quarter 1- (July‐September)  Quarter 2 - (October‐December)  Quarter 3 ‐ (January‐March)  Quarter 4 - (April‐June) Each Quarterly Sales Report must be in Excel format and shall include:  Contractor’s Name and contact information as required on the Department of Management Services “Contract Quarterly Reporting Form in Attachment G – Quarterly Reporting Form Report”  Detail of this ITN. The following summary time period covered by included data must be reported  Total sales including detail of list price and contract price Transaction detail will include: Part Number/SKU Your product part number if applicable Item / Service Name Given name of Item or Service MFG Manufacturer, Publisher, Service Provider Item Category Description of the product category, according to the Contract Manager on a quarterly basis: • Total purchases on the contract attached table Item Subcategory Additional grouping for the quarter • Total purchases on the contract item Product Description Additional detail for the quarter by item Customer Name State Agencies, Universities, Political Subdivisions, Other Eligible User • Total purchases for the quarter made using the State’s Purchasing Card • Total Certified Vendor (including Minority, Women, and Service-Disabled Veteran) purchases for the quarter by Eligible User. The following detailed data must be reported to the Contract Manager on a quarterly basis in Excel spreadsheet format: • Eligible User (Customer) Entity Name • Product Category • Item Description • Manufacturer Name • Manufacturer Part Number • UPC • Users Florida Commodity Code Florida Commodity Code UOM Unit of Measure UOM Description Description of unit of measure (see example) Volume Quantity Shipped • Number of items/services purchased/provided Order Date Shipped • Order date Date Delivered Delivered date to customer Purchase Type Purchase Order, Payment Card, Other List Price • Invoice List price (Market + fee contracts use market price) Contract Price • Core Item Flag (indicates if item is on Core Items list) • P-Card Flag (indicates if transaction was paid for using a P-Card). • Flag Purchases made within the stores (if applicable) The Contractor is also responsible for providing the monthly service level agreement reports in Excel spreadsheet format as outlined below: • On-Time Delivery Rate = Number of orders delivered complete within the 2 business day requirement divided by total number of orders delivered • Order Fill Rate = Number of orders Contracted price with order fill rate of more than 95% divided by total number of orders • Order Accuracy Rate = Number of orders with order accuracy rate of more than 98% divided by total number of orders • Total Number of Orders Placed, Total Dollar Value of Orders Placed, and Average Value of Orders Placed by Customer. state per contract terms Additional Fields Any new information related to your company's products/services Failure to provide quarterly and annual sales reports, including no sales, within thirty (30) 30 calendar days following the end of each quarter (January, April, July, and October) and the monthly service level agreement reports, and/or contract year may result in the Contractor contract supplier being found in default and may cause termination of the contract by the Department. Reports must include the period covered, the name, minority code and Federal Employer Identification Number of each minority vendor utilized during the period, commodities and services provided by the minority business enterprise, and the amount paid to each minority vendor on behalf of each purchasing agency ordering under the terms of this contract. Quarterly submissions Initiation and submission of the Contract Reporting Form shall Sales Summaries are to be the responsibility of the Contractor without prompting or notification by the Contract Manager. The Contractor shall will submit the completed reports and send Contract Sales Summary forms by email to the Contract Manager.

Appears in 1 contract

Samples: Audio Visual Equipment Contract

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