Common use of Course Administration Clause in Contracts

Course Administration. 4.1. The Provider should ensure that they have requested Course authorisation, if applicable, as per the current authorising process applicable at that time. 4.2. The Provider explicitly agrees to obtain authorisation from the Delivery Centre for courses they wish to run before running the course. 4.3. Only those courses issued with a unique reference number will be deemed as authorised, if applicable for the type of course being delivered. 4.4. Authorisation for Coach Education Courses must normally be requested no less than 4 (four) weeks and Leadership and Safety Courses no less than 2 (two) weeks (or such other time as may be notified by the Delivery Centre) prior to the date on which the Course is due to commence. 4.5. The Provider shall inform the Delivery Centre immediately of any cancellation and/or postponement of requested courses. 4.6. The appropriate British Canoeing Awarding or Delivery Centre course schedule/administration procedure must be used to notify the Delivery Centre of the results of the course. The same procedure will apply if the course did not take place. 4.7. Once the course has taken place, the Provider should ensure that copies of relevant completed paperwork are forwarded to the Delivery Centre within 7 (seven) days along with the course administration fee. 4.8. If the Provider (without satisfactory explanation) on more than one occasion, within the Term of the contract, fails to ensure that: the relevant paperwork (fully completed, showing the results for all Candidates), course administration fee and any other monies due, are forwarded to the Delivery Centre within the stipulated time period, he/she may be excluded from being a Provider at the discretion of the Delivery Centre. 4.9. The Provider is responsible for all booking arrangements with Candidates unless informed otherwise by the Delivery Centre. The Provider will comply with such different arrangements as the Delivery Centre requires from time to time. 4.10. The Provider is responsible for ensuring that personal Data collected to aid them in planning and delivery of a course is managed in accordance with the Data Protection Xxx 0000 or any other applicable Data Protection legislation in effect at the commencement of this Service Agreement or coming into effect during the term of this Service Agreement, including but not limited to, The General Data Protection Regulation (GDPR) (EU) 2016/679. 4.11. The Provider must have a Data Processing Agreement with the Delivery Centre in force at the commencement date of this Service Agreement which governs the specific conditions under which personal data may be processed by the Provider. 4.12. The Provider must also: 4.10.1 ensure the Delivery Centre Privacy Notice is shown to candidates before they provide personal data and ensure the candidate is aware that data will be shared with the Delivery Centre. In addition, parental consent for any participants under 18 (16 in Scotland) years of age is required. 4.10.2 ensure data is used fairly, lawfully and for the specifically stated purpose. 4.10.3 ensure data is stored safely, securely and for no longer than is absolutely necessary. 4.13. The Provider hereby consents to their own contact details being shared with the Delivery Centre, the Delivery Centre’s employees, and the general public for such administrative purposes as the Delivery Centre deems necessary for the operation of this Service Agreement. Such administrative purposes may include, but are not limited to; general enquiries, course booking enquiries, course promotion and course Candidate queries.

Course Administration. 4.1. The Provider should ensure that they have requested Course authorisation, if applicable, as per the current authorising process applicable at that time. 4.2. The Provider explicitly agrees to obtain authorisation from the Delivery Centre for courses they wish to run before running the course. 4.3. Only those courses issued with a unique reference number will be deemed as authorised, if applicable for the type of course being delivered. 4.4. Authorisation for Coach Education Assessment Courses must normally be requested no less than 4 (four) weeks and Leadership and Safety Training Courses no less than 2 (two) weeks (or such other time as may be notified by the Delivery Centre) prior to the date on which the Course is due to commence. 4.5. The Provider shall inform the Delivery Centre immediately of any cancellation and/or postponement of requested courses. 4.6. The appropriate British Canoeing Awarding Body or Delivery Centre course schedule/administration procedure must be used to notify the Delivery Centre of the results of the course. The same procedure will apply if the course did not take place. 4.7. Once the course has taken place, the Provider should ensure that copies of relevant completed paperwork records are forwarded submitted to the Delivery Centre within 7 3 (seventhree) days along with the course administration fee. 4.8. If the Provider (without satisfactory explanation) on more than one occasion, within the Term of the contract, fails to ensure that: the relevant paperwork (fully completed, showing the results for all Candidates), course administration fee and any other monies due, are forwarded to the Delivery Centre within the stipulated time period, he/she they may be excluded from being a Provider at the discretion of the Delivery Centre. An appeal of this decision can be made within the duration of the contract held and under the terms set out in the Delivery Centre Procedures. 4.9. The Provider is responsible for all booking arrangements with Candidates unless informed otherwise by the Delivery Centre. The Provider will comply with such different arrangements as the Delivery Centre requires from time to time. 4.10. The Provider is responsible for ensuring that personal Data collected to aid them in planning and delivery of a course is managed in accordance with the Data Protection Xxx 0000 or any other applicable Data Protection legislation in effect at the commencement of this Service Agreement or coming into effect during the term of this Service Agreement, including but not limited to, and The EU General Data Protection Regulation (GDPR) (EU) 2016/6792018. 4.11. The Provider 4.10.1 Providers must ensure that they have a sufficient ‘consent’ to obtain, process, store, use and dispose of Data Processing Agreement with the Delivery Centre in force at the commencement date of this Service Agreement which governs the specific conditions under which personal data may be processed by the Provider. 4.12. The Provider must also: 4.10.1 ensure the Delivery Centre Privacy Notice is shown to candidates before they provide personal data and ensure the candidate is aware that data will be shared with the Delivery Centre. In addition, parental consent for any participants under 18 (16 in Scotland) years of age is requiredcollected. 4.10.2 Providers must ensure data is used fairly, lawfully and for the specifically stated purpose. 4.10.3 Providers must ensure data is stored safely, securely and for no longer than is absolutely necessary. 4.134.11. The Provider hereby consents to their own contact details being shared with the Delivery Centre, the Delivery Centre’s employees, British Canoeing Awarding Body and the general public for such administrative purposes as the Delivery Centre deems necessary for the operation of this Service Agreement. Such administrative purposes may include, but are not limited to; general enquiries, course booking enquiries, course promotion promotion, internal verification, quality assurance and course Candidate candidate queries.

Course Administration. 4.1. The Provider should ensure that they have requested Course authorisation, if applicable, as per the current authorising process applicable at that time. 4.2. The Provider explicitly agrees to obtain authorisation from the Delivery Centre for courses they wish to run before running the course. 4.3. Only those courses issued with a unique reference number will be deemed as authorised, if applicable for the type of course being delivered. 4.4. Authorisation for Coach Education Courses must normally be requested no less than 4 (four) weeks and Leadership and Safety Courses no less than 2 (two) weeks (or such other time as may be notified by the Delivery Centre) prior to the date on which the Course is due to commence. 4.5. The Provider shall inform the Delivery Centre immediately of any cancellation and/or postponement of requested courses. 4.6. The appropriate British Canoeing Awarding or Delivery Centre course schedule/administration procedure must be used to notify the Delivery Centre of the results of the course. The same procedure will apply if the course did not take place. 4.7. Once the course has taken place, the Provider should ensure that copies of relevant completed paperwork are forwarded to the Delivery Centre within 7 (seven) days along with the course administration fee. 4.8. If the Provider (without satisfactory explanation) on more than one occasion, within the Term of the contract, fails to ensure that: the relevant paperwork (fully completed, showing the results for all Candidates), course administration fee and any other monies due, are forwarded to the Delivery Centre within the stipulated time period, he/she may be excluded from being a Provider at the discretion of the Delivery Centre. An appeal of this decision can be made within the duration of the contract held and under the terms set out in the Delivery Centre Procedures. 4.9. The Provider is responsible for all booking arrangements with Candidates unless informed otherwise by the Delivery Centre. The Provider will comply with such different arrangements as the Delivery Centre requires from time to time. 4.10. The Provider is responsible for ensuring that personal Data collected to aid them in planning and delivery of a course is managed in accordance with the Data Protection Xxx 0000 or any other applicable Data Protection legislation in effect at Act 1998 and (from the commencement of this Service Agreement or coming into effect during the term of this Service Agreement, including but not limited to, 25th May 2018) The EU General Data Protection Regulation (GDPR) (EU) 2016/6792018. 4.11. The 4.10.1 Provider must ensure that they have a sufficient ‘consent’ to obtain, process, store, use and dispose of Data Processing Agreement with the Delivery Centre in force at the commencement date of this Service Agreement which governs the specific conditions under which personal data may be processed by the Provider. 4.12. The Provider must also: 4.10.1 ensure the Delivery Centre Privacy Notice is shown to candidates before they provide personal data and ensure the candidate is aware that data will be shared with the Delivery Centre. In addition, parental consent for any participants under 18 (16 in Scotland) years of age is requiredcollected. 4.10.2 Providers must ensure data is used fairly, lawfully and for the specifically stated purpose. 4.10.3 Providers must ensure data is stored safely, securely and for no longer than is absolutely necessary. 4.134.11. The Provider hereby consents to their own contact details being shared with the Delivery Centre, the Delivery Centre’s employees, and the general public for such administrative purposes as the Delivery Centre deems necessary for the operation of this Service Agreement. Such administrative purposes may include, but are not limited to; general enquiries, course booking enquiries, course promotion and course Candidate queries.