Common use of Data Requirements Clause in Contracts

Data Requirements. ‌ 2.1 To qualify as Partially Addressed Mail, you must ensure that all Mailing Items in each Partially Addressed Mail Posting are posted to each household in a targeted postcode except:‌ (a) any household where habitants are an existing customer of the Originating Customer or Customer Entity; and (b) any household where a habitant has opted out from receiving such Mailing Items; and (c) any postcode that contains only a single household; and (d) any household or address that itself contains personal data (for example, where habitants' names form part of the address). 2.2 As part of ensuring your compliance with the requirements set out in paragraph 2.1, you will: (a) use a version of PAF that removes any postcode that contains only a single household and any household that contains personal data; (b) maintain a documented internal procedure for suppressing customer and prospect data. You must prepare your suppression files within 30 days or less before the Mailing Item that uses the data is delivered to the recipient; (c) keep and maintain an internal suppression file to ensure that opt-outs are properly logged, and each Partially Addressed Mail Posting must be run against these files 30 days or less before the Mailing Item that uses the data is delivered to the recipient; (d) keep and maintain each suppression file for a minimum of two years from the date of its creation; and (e) at your option, use the MPS file to suppress the data at a household level. 2.3 You must ensure that Mailing Items in each Partially Addressed Mail Posting: (a) do not contain any personally identifiable information; (b) are not addressed to a named person; and (c) carry a declaration on the envelope in accordance with the requirements set out in paragraph 3 of this Schedule. Subject always to the requirements of this paragraph 2, you may, at your option, choose to address each Mailing Item in each Partially Addressed Mail Posting with a collective name relevant to the uniform message of the Partially Addressed Mail Posting. By way of example a Partially Addressed Mail Posting to a local golf club promoting its services could be addressed to “Golf Lover”.

Data Requirements. ‌ 2.1 To qualify as Partially Addressed Mail, you must ensure that all Mailing Items in each Partially Addressed Mail Posting are posted to each household in a targeted postcode except:‌except: (a) any household where habitants are an existing customer of the Originating Customer or Customer Entity; and (b) any household where a habitant has opted out from receiving such Mailing Items; and (c) any postcode that contains only a single household; and (d) any household or address that itself contains personal data (for example, where habitants' names form part of the address). 2.2 As part of ensuring your compliance with the requirements set out in paragraph 2.1, you will: (a) use a version of PAF that removes any postcode that contains only a single household and any household that contains personal data; (b) maintain a documented internal procedure for suppressing customer and prospect data. You must prepare your suppression files within 30 days or less before the Mailing Item that uses the data is delivered to the recipient; (c) keep and maintain an internal suppression file to ensure that opt-outs are properly logged, and each Partially Addressed Mail Posting must be run against these files 30 days or less before the Mailing Item that uses the data is delivered to the recipient; (d) keep and maintain each suppression file for a minimum of two years from the date of its creation; and (e) at your option, use the MPS file to suppress the data at a household level. 2.3 You must ensure that Mailing Items in each Partially Addressed Mail Posting: (a) do not contain any personally identifiable information; (b) are not addressed to a named person; and (c) carry a declaration on the envelope in accordance with the requirements set out in paragraph 3 of this Schedule. Subject always to the requirements of this paragraph 2, you may, at your option, choose to address each Mailing Item in each Partially Addressed Mail Posting with a collective name relevant to the uniform message of the Partially Addressed Mail Posting. By way of example a Partially Addressed Mail Posting to a local golf club promoting its services could be addressed to “Golf Lover”.

Data Requirements. ‌ 2.1 To qualify as Partially Addressed Mail, you must ensure that all Mailing Items in each Partially Addressed Mail Posting are posted to each household in a targeted postcode except:‌except: (a) any household where habitants are an existing customer of the Originating Customer or Customer Entity; and (b) any household where a habitant has opted out from receiving such Mailing Items; and (c) any postcode that contains only a single household; and (d) any household or address that itself contains personal data (for example, where habitants' names form part of the address). 2.2 As part of ensuring your compliance with the requirements set out in paragraph 2.1, you will: (a) use a version of PAF that removes any postcode that contains only a single household and any household that contains personal data; (b) maintain a documented internal procedure for suppressing customer and prospect data. You must prepare your suppression files within 30 days or less before the Mailing Item that uses the data is delivered to the recipient; (c) keep and maintain an internal suppression file to ensure that opt-outs are properly logged, and each Partially Addressed Mail Posting must be run against these files 30 days or less before the Mailing Item that uses the data is delivered to the recipient; (d) keep and maintain each suppression file for a minimum of two years from the date of its creation; and (e) at your option, use the MPS file to suppress the data at a household level. 2.3 You must ensure that Mailing Items in each Partially Addressed Mail Posting: (a) do not contain any personally identifiable information; (b) are not addressed to a named person; and (c) carry a declaration on the envelope in accordance with the requirements set out in paragraph 3 of this Schedule. Subject always to the requirements of this paragraph 2, you may, at your option, choose to address each Mailing Item in each Partially Addressed Mail Posting with a collective name relevant to the uniform message of the Partially Addressed Mail Posting. By way of example a Partially Addressed Mail Posting to a local golf club promoting its services could be addressed to “Golf Lover”.