Deciding How Many Holdings/Copies to Retain Across the Group Sample Clauses

Deciding How Many Holdings/Copies to Retain Across the Group. The goals of the project will affect how aggressive or conservative the initiative wants to be when it comes to how many holdings/copies are retained across the group. Many shared print initiatives, particularly those focused on de-accessioning titles, will set a minimum amount of copies to be retained to guarantee at least one copy is retained within the group. SCS reported that the strongest trend when developing retention criteria and deciding how many copies to retain across the group is self-sufficiency. What they care about most is that any title held in print by the group continue to be held in print by the group—typically with a minimum of two holdings even in relatively small groups. Holdings in other libraries come into play for titles held by a single library within the group, or occasionally as an insurance policy (e.g., at least 50 U.S. holdings). The following are three questions that Xxxx Xxxx, President of Sustainable Collection Services, believes shared print initiatives should consider15: ● Are there sufficient archive copies to act as a failsafe for technological disaster, to correct errors in digitization, and as original artifacts? ● Are there sufficient service copies needed to lend? ● Are there surplus copies which can be safely de-accessioned? Where the titles were only held by one or two partner libraries, the decision of how many title-holdings to retain was straightforward—MSCS libraries simply retained what they had. Where the titles were held by three or more partner libraries, MSCS used usage ranges to decide how many title‐holdings should be committed across the group because we decided that not all holdings of a title required retention 14 xxxx://xxx.xxxxxxxxxxxx.xxx/mscs/procedure-for-the-external-transfer-of-retention-commitments/ 15 xxxx://xxxxxxxxxxxxxxxxxxxxxx.xxx/weed-feed/2013/5/8/collection-security-surplus-copies.html commitments. We agreed to commit to retain one title‐holding across the MSCS group for each title‐set with one to three uses and two title‐holdings for each title‐set with four or more uses. We also considered using date of last usage to break down the average usage ranges further because some titles might circulate widely when they are first added to a collection, but less so subsequently. After discussing last usage date with SCS we came to the conclusion that it would be too complex to factor in this data element. MSCS also agreed to commit to retain: ● Two title‐holdings of all “local interest” cat...