Collection analysis. This service gives the Trove Partner access to a range of reports including unique holdings, collection overlap and subject analysis. The fees are:
Collection analysis. PRODUCTION SUPPORT 7.11.1 - COLLECTION [**] 7.11.1.1 - Conduct [**] [**] [**] 7.11.1.2 - Creation [**] [**] [**] [**] 7.11.1.3 - Perform [**] [**] [**] 7.11.1.4 - Provide [**] [**] [**] 7.11.1.5 - Optimizing [**] Optimizing [**] [**] [**] [**] 7.11.1.6 - Implementation [**] [**] [**] 7.11.2 - REPORTING [**] 7.11.2.1 - Creation and modification [**] [**] [**] 7.11.2.2 - [**] [**] [**] 7.11.2.3 - [**] [**] [**] [**] 7.11.2.4 - [**] [**] [**] [**] 7.11.3 - EXTERNAL BUREAU SCORE 7.11.3.1 - Initiate [**] [**] [**] 7.11.3.2 - Transmit [**] [**] [**] O = Owns P = Participates V = Has Visibility BLANK = No Involvement Sprint ON-GOING ROLES AND RESPONSIBILITIES Proprietary and Confidential
Collection analysis. 8.1.1 Preparing and Cleaning Data Bad data will only ever lead to bad decisions. Therefore, in order to accurately compare and analyze holdings and circulation data among members the data will need to be prepared and cleaned in advance of the extract. If the comparison is simply between members, libraries can choose to do this work themselves. However, often holdings are compared against the OCLC WorldCat database, in which case ideally this preparation will include an OCLC reclamation project, which can help standardize the data. The reclamation should either be included in project plans and taken into account when setting project deadlines, or completed prior to the official start of the initiative. There are other vendors such as Sustainable Collection Services (SCS) who can also validate, transform, and normalize collection data prior to analysis. Participating libraries should agree from the outset not to conduct large withdrawal projects when involved in a retention project, so holdings data is accurate. MSCS had not planned for an OCLC reclamation as part of the original project plan, but it quickly became clear that in order to accurately compare holding and circulation data among the partners and to WorldCat that one was needed. The system librarian contracted by MSCS was able to oversee the reclamation process and liaise with the technical services staff from the respective libraries and library system vendors. As expected, the reclamation project exposed problems in the local catalogs; for example, records with no 001 fields, ISSN in the 001, etc. Though a more involved process than originally anticipated (over 12 months to complete), the reclamation work facilitated the collection analysis work and cleaned up libraries’ records, with just over a quarter of a quarter million 001’s being updated.
