Common use of Decisions without a meeting Clause in Contracts

Decisions without a meeting. Any decision may also be taken without a meeting if a) the Coordinator circulates to all Members of the General Assembly a suggested decision with a deadline for responses of at least 10 calendar days after receipt by a Party and b) the decision is agreed by 51 % of all Parties. The Coordinator shall inform all the Parties of the outcome of the vote. A veto according to Section 6.2.5 may be submitted up to 15 calendar days after receipt of this information. The decision will be binding after the Coordinator sends a notification to all Members. The Coordinator will keep records of the votes and make them available to the Parties on request. This procedure is meant for the important decisions at the level of the General Assembly – within work packages it is of course possible to agree on less formal modes of coming to agreements. 51 % of all Parties are required for a majority in order to make sure that there is a solid legitimacy of decisions while also taking into account that it is not always easy for the Coordinator to obtain replies on proposed decisions in written procedure. The aim is therefore to have a workable approach. Requiring a 2/3 majority of all Parties, as foreseen previously in DESCA2020, is significantly more cumbersome than the rules on decisions in a meeting: in a meeting 2/3 of the votes of 2/3 of the Parties are sufficient to take decisions, i.e. less than 50 %. Since reactions to written decisions are easier to handle than participation in meetings and in order to have a solid base for decisions, we propose that decisions without a meeting require a majority of 51 % of all Parties. This may of course be adapted to the needs of the individual project. Again, if you foresee electronic voting, you may wish to further detail provisions on the tools which can be used, see above on 6.2.2.6.

Decisions without a meeting. Any decision may also be taken without a meeting if a) the Coordinator circulates to all Members of the General Assembly a suggested decision with a deadline for responses of at least 10 calendar days after receipt by a Party and b) the decision is agreed by 51 % of all Parties. The Coordinator shall inform all the Parties Members of the outcome of the vote. A veto according to Section 6.2.5 6.3.5 may be submitted up to 15 calendar days after receipt of this information. The decision will be binding after the Coordinator sends a notification to all Members. The Coordinator will keep records of the votes and make them available to the Parties on request. This procedure is meant for the important decisions at the level of the General Assembly MGA – within work packages it is of course possible to agree on less formal modes of coming to agreements. 51 % of all Parties are required for a majority in order to make sure that there is a solid legitimacy of decisions while also taking into account that it is not always easy for the Coordinator to obtain replies on proposed decisions in written procedure. The aim is therefore to have a workable approach. Requiring a 2/3 majority of all Parties, as foreseen previously in DESCA2020, is significantly more cumbersome than the rules on decisions in a meeting: in a meeting 2/3 of the votes of 2/3 of the Parties are sufficient to take decisions, i.e. less than 50 %. Since reactions to written decisions are easier to handle than participation in meetings and in order to have a solid base for decisions, we propose that decisions without a meeting require a majority of 51 % of all Parties. This may of course be adapted to the needs of the individual project. Again, if you foresee electronic voting, you may wish to further detail provisions on the tools which can be used, see above on 6.2.2.66.3.2.6.