Documentation, Information. Traceability must be possible for all delivered products / services, i.e. the specification documents, the product development process, the use or whereabouts of a product must be traceable by means of suitable records and, if necessary, part marking. All materials must be verifiable and assignable with corresponding material test certificates at any time and without doubt. It must be possible to prove the conformity of the product with the requirements at any time. As a rule, the documentation must be available 50 years after delivery of the last product. This applies to the production order / route card, test reports, FAI's, works certificates of all materials, measurement reports, delivery notes. Before destroying the documents and records, the supplier will inform GGB and obtain a release for this. The supplier must grant GGB access to these documents on request. If it becomes apparent that agreements made (e.g.: on quality characteristics, deadlines, delivery quantities) cannot be met, the supplier is obliged to inform GGB accordingly. In the interest of finding a quick solution, the supplier is obliged to disclose the data and facts. Once a year, the supplier undertakes to inform GGB's Supply Chain Service of the increased freight costs associated with the obligation to achieve 100% on-time delivery. Furthermore, the supplier has implemented a system in his company with which his employees can access the documents necessary for process and production development, production and storage at any time.
Documentation, Information a.) The duty for the safekeeping of the default and proof documents amounts 15 years (VDA volume 1 "proof guidance"). By request, the supplier has to grant the examination into these documents to the customer. Paragraph 1.4 is valid.
b.) If arrangements (e.g., about quality features, appointments, delivery volume, etc.) cannot be kept, the supplier is obliged to inform the customer immediately about that. In order to find a fast solution the supplier is obliged to the disclosure of the data and facts.
c.) If the supplier notices an increase of the difference of the actual to the target state of the products (quality deterioration), he will immediately inform the customer about that and about planned remedial measures.
d.) Before changing a manufacturing method, materials or sub-suppliers for the products, a dislocation of manufacturing locations, changes of procedure or facilities to the examination of the products or of other quality assurance measures the supplier will inform the customer on time so that this can check whether these changes can disadvantageously affect.
e.) For customized advance materials and performance only admitted sub-suppliers may be considered with the procurement. For the change of such sub-suppliers an approval is to be solicited by the customer.
f.) All changes in the product and relevant to the product in the process chain, are to be documented in a product curriculum vitae and have to be treated according to VDA volume 2 “security of the quality of deliveries“. The life cycle of products is to be shown to the customer by request.
g.) In the following cases, the supplier commits to inform MSG in written form: - A customer complains about the supplier´s management system - A certificate of the supplier is withdrawn - Special customer status (new business on hold for example)
Documentation, Information. The obligation to store the standard and verification documents with special archiving is 10 years. The Contracting Party shall grant cunova access to these documents upon request. If it becomes apparent that agreements made (e.g. on quality characteristics, deadlines, delivery quantities) cannot be adhered to, the contractual partner is obliged to inform cunova about this as well as about the more detailed circumstances. In the interest of finding a solution quickly, the contractual partner is obliged to disclose the data and facts. If the Contracting Party detects an increase in deviations between the actual condition and the target condition of the products (drop in quality), the contact person specified on the order shall immediately notify the customer of this and of any planned corrective measures. Prior to changes to production processes, materials or supplier parts for the products, relocations of production sites, changes to procedures or equipment for testing the products or other quality assurance measures, the contractual partner shall notify cunova in sufficient time to enable it to check whether the changes may have a detrimental effect. The obligation to notify is regulated by sampling regulations. All changes to the product and changes to the production process must be documented in a product curriculum vitae and treated in accordance with VDA Volume 2 "Assurance of the quality of deliveries".
Documentation, Information. The documentation of the results of the quality tests and audits carried out at the SUPPLIERs premises including correction measures which have been planned and carried out, must be done in such a way that the SUPPLIER can prove completely with their help that drawings and performance specifications and specifications concerning the whole development and delivery period were met and can be documented. The SUPPLIER is obliged to keep all of the relevant documentation for the contract products for a period of at least fifteen (15) years after the last delivery of the products. Upon the request of XX. XXXXXXXXX, the SUPPLIER will provide the documentation and allow XX. XXXXXXXXX to inspect the records of the SUPPLIER. In case the agreements of the CONTRACT PARTNERS with regard to product properties/quality characteristics, processes, deadlines, delivery quantities, etc., cannot be adhered to, the SUPPLIER will inform XX. XXXXXXXXX immediately. This also applies if the SUPPLIER does not notice the deviations until after the delivery of the products to XX. XXXXXXXXX. In the interests of a quick and efficient solution, the SUPPLIER will immediately disclose all of the data and facts required to clarify the deviations and inform of planned corrective measures. All changes to the contractual product as well as changes to the technical documents/specifications require express approval in writing from XX. XXXXXXXXX. Verbal agreements between the CONTRACT PARTNERS are invalid.
Documentation, Information. The obligation to retain guideline and evidence documents with special archiving measures extends to 30 years (see VDA Volume 1 "Quality Evidence"). Upon request, the Supplier is required to allow HBPO to examine these documents. - Should it become obvious that concluded agreements (regarding, for example, quality characteristics, deadlines, supply quantities) are not met, the Supplier is committed to immediately inform HBPO in writing of this fact and about any further particulars. To facilitate a quick resolution, the Supplier undertakes to disclose all relevant data and facts. - If the Supplier becomes aware of an increase in deviations between actual and target product quality (deficiencies in quality), the Supplier will immediately inform HBPO in writing of this fact and about any planned corrective or remedial measures. - At least one year prior to implementing any planned changes in production processes, materials or supplier parts for products, relocation of production sites, or any changes in procedures or facilities deployed for testing products or changes in other quality assurance procedures, the Supplier shall inform HBPO of any such facts in writing. Should the Supplier become aware that it is impossible to comply with this obligation to notify within the specified time period, the Supplier shall at minimum inform HBPO in good time, in order to enable HBPO to examine whether the changes may have any adverse effects. The obligation to notify is regulated in the sampling guide- lines. Any costs due to the changes are born by the Supplier. Title: Quality Assurance Agreement Owner: QM Doc. No: INT-F-194 Region: INT Old Doc. No: HBPO-F-012 HBPO Location: HQ
Documentation, Information. An obligation of preserving the documents and records on quality extends to 5 years with standard parts and 15 years with parts for which the archiving in the archive of "D" /TLD/ safety parts is compulsory (see VDA, Volume 1, Documents archiving) and these must be made available upon request. If the agreed provisions (such as on quality parameters, dates, quantities to be supplied) cannot be complied with , the customer must be advised of the true situation and the circumstances resulting in his unability to meet his obligations. All essential facts and details needed for resolving the issue should be included therein. If the supplier identifies the rise in discrepancy between the actual and required quality of products (decrease in quality), the customer must be advised of the situation and planned measures without delay. The supplier shall advice the customer in advance of all changes in production procedures, materials or parts supplied for customer´s own production, on relocation of production facilities or changes introduced to procedures and products testing or of other measures related to quality, allowing the customer identify any possible impact resulting thereof. The obligation of informing the partner is set by regulations on sampling. Any changes of product and in a process chain related to products must be documented in a product curriculum in an appropriate detail pursuant to VDA, Volume 2 " Assuring the quality of supplies".
Documentation, Information. The duty to retain the specification and proof documents with special archiving is 15 years. (cf. VDA Volume 1 Documentation and Archiving). The supplier must grant the customer inspection of these documents upon request. If it turns out that achieved agreements (e.g.: regarding quality characteristics, due dates, delivery quantities) cannot be observed, the supplier is obliged to inform the customer accordingly as well as about the detailed circumstances in writing. In order to find a quick solution the supplier is obliged to disclose the data and facts. If the supplier determines an increase in the deviations of the actual condition from the planned condition of the product (reduction in quality) he shall inform the customer thereof and about planned corrective measures immediately. Before a change in production processes, materials or sub -supplier components for the products, relocation of manufacturing locations, and changes in processes or equipment for product inspection or of other quality assurance measures the supplier shall inform the customer in plenty of time to the extent that he is able to examine whether the change causes negative implications. The notification regulation is regulated through the sampling regulation. All changes to the product and changes to the production process are to be documented in a product life cycle (ref. to paragraph II. Agreements concerning the product) and to be treated in line with VDA-Volume 2 "Quality Assurance of Supplies". The supplier has to provide evidence that the approved inspection and measurement equipment used meet the requirements of VDA 5 resp. MSA in terms of measurement precision, capability and measurement inaccuracy.
Documentation, Information. The obligation to archive the tender and controlled documents lasts for a minimum of 3 years (unless stated otherwise) as of production completion and 15 years as of production completion in case of documents and records related to mandatorily documented parts (D/TLD parts). Upon request, the supplier must enable Senior Flexonics Czech s.r.o. or its customer to review such documents. - The supplier must nominate a person responsible for product safety (PSB) in line with the automotive industry requirements (Formel Q). - The supplier must conduct a self-audit of the quality management system at least once a year. Upon request, submit the self-audit results to Senior Flexonics Czech
Documentation, Information. The obligation to retain the requirements documentation and evidence documents with special archiving amounts to 15 years (see VDA Volume 1 „Quality Evidence”). The supplier has to allow XXXX to view these documents upon request. Should it become apparent that agreements made (e.g. regarding quality characteristics, schedules, supply quantities) cannot be complied with, then the supplier is duty bound to inform XXXX of this. In the interests of a quick solution, the supplier is obliged to disclose such data and facts. All changes to the product and product-relevant modifications in the product chain are to be documented in a product history and handled in accordance with VDA Volume 2 „Quality Assurance of Supplies “. Version 6 | 2022-08-03
Documentation, Information. Traceability must be possible for all delivered products / services, i.e., the specification documents, the product development process, the use, or whereabouts of a product must be traceable by means of suitable records and, if necessary, part marking. All materials must be verifiable and assignable with corresponding material test certificates at any time and without doubt. It must be possible to prove the conformity of the product with the requirements at any time. As a rule, the documentation must be available 50 years after delivery of the last product. This applies to the production order / route card, test reports, FAI's, PPAP's, PPF's, works certificates of all materials, measurement reports, delivery notes. Before destroying the documents and records, the supplier will inform GGB and obtain a release for this. The supplier must grant GGB access to these documents on request. If it becomes apparent that agreements made (e.g.: on quality characteristics, deadlines, delivery quantities) cannot be met, the supplier is obliged to inform GGB accordingly. In the interest of finding a quick solution, the supplier is obliged to disclose the data and facts. Once a year, the supplier undertakes to inform GGB's Supply Chain Service of the increased freight costs associated with the obligation to achieve 100% on-time delivery. Furthermore, the supplier has implemented a system in his company with which his employees can access the documents necessary for process and production development, production and storage at any time.
