Common use of DOCUMENTATION, REPORTING, AND MONITORING Clause in Contracts

DOCUMENTATION, REPORTING, AND MONITORING. 4.1 The GRANTEE undertakes the duty to provide the GRANTOR with Progress Implementation Report(s). A Progress Implementation Report has to outline the project activities undertaken as well as a list of expenditures incurred. A Progress Implementation Report must cover all project activities that have been implemented or are being implemented at the time of the drafting of the Report. Regardless of the duration of the implementation period of the project, any project lasting less than a year requires the mandatory submission of one progress report. The report should be submitted at the midpoint of the implementation period. In case of projects lasting more than twelve months, Progress Reports must be submitted at least every six months. 4.2 The Final Implementation Report duly signed by the GRANTEE and by the KNOW-HOW BENEFICIARY will provide the following information: a) Summary report on implemented activities and results achieved, including information on any difficulties occurred during implementation of the project as well as on planned follow-up activities. The GRANTEE shall include in the Report (in Microsoft Excel format) the lists of participants, experts, consultants, and all other stakeholders, who took part in the project’s implementation, including their contact details (email addresses and telephone numbers), capacity in which they participated in project activities, and qualifications. b) Copies of all materials produced during the implementation of the project (e.g. programmes, analyses, reports, reviews, press releases, presentations, and others). c) Assessment of the achieved results by the KNOW-HOW BENEFICIARY (i.e. usefulness and effectiveness of the project, ownership, collaboration with the GRANTEE, required follow-up actions, and others). d) Information on the project’s publicity and CEI visibility, including information on prepared press releases, articles, websites, mailing campaigns, and others; and the use of the CEI logo and references to the CEI’s role in the project. e) Whenever appropriate, photographic material for possible publications. 4.3 The Final Financial Report will provide the following detailed information: a) Justification of expenses for the entire project budget, including items paid by the CEI grant. b) Invoices or equivalent proof of payments made. Such documents shall be submitted to the GRANTEE in original or authenticated copies in English or accompanied by an appropriate translation into English. c) With regard to personnel expenditures, the GRANTEE will submit the following documentation: i. Curricula of professional personnel involved in the project. ii. Copies of payslips (or the work Terms of Reference and proof of payment made in case of external consultants). iii. The detailed working time sheets. d) With regard to accommodation and travel expenses, the GRANTEE shall provide individualised invoices or equivalent proof of payments made (hotel bills and travel air tickets shall contain names of guests/ passengers). e) With regard to in-kind contributions (with the exception of the personnel costs which must be justified as outlined in article 4.3c of this Agreement), the GRANTEE will provide accounting documents having a probative value equivalent to an invoice. 4.4 At any time during project implementation, upon request of the GRANTOR, the GRANTEE will provide information on the status of the execution of the project, implemented activities, encountered difficulties, work schedule, as well as all other project aspects. 4.5 The GRANTOR reserves the right to appoint its staff members or an external consultant to monitor the implementation of the project, and the GRANTEE undertakes to invite representatives of the GRANTOR to all project activities and public events organised in the context of the project. 4.6 All project documentation must be submitted by the GRANTEE to the GRANTOR in the English language at the following address: Office for the CEI Fund at the EBRD Xxx Xxxxxx 0 34121 Trieste Italy The GRANTOR reserves its right to request the documentation also in electronic format.

DOCUMENTATION, REPORTING, AND MONITORING. 4.1 The GRANTEE undertakes the duty to provide the GRANTOR with Progress Implementation Report(s). A Progress Implementation Report has to outline the project activities undertaken as well as a list of expenditures incurred. A Progress Implementation Report must cover all project activities that have been implemented or are being implemented at the time of the drafting of the Report. Regardless of the duration of the implementation period of the project, any project lasting less than a year requires the mandatory submission of one progress report. The report should be submitted at the midpoint of the implementation period. In case of projects lasting more than twelve months, Progress Reports must be submitted at least every six months. 4.2 The Final Implementation Report duly signed by the GRANTEE and by the KNOW-HOW BENEFICIARY will provide the following information: a) Summary report on implemented activities and results achieved, including information on any difficulties occurred during implementation of the project as well as on planned follow-up activities. The GRANTEE shall include in the Report (in Microsoft Excel format) the lists of participants, experts, consultants, and all other stakeholders, who took part in the project’s implementation, including their contact details (email addresses and telephone numbers), capacity in which they participated in project activities, and qualifications. b) Copies of all materials produced during the implementation of the project (e.g. programmes, analyses, reports, reviews, press releases, presentations, and others). c) Assessment of the achieved results by the KNOW-HOW BENEFICIARY (i.e. usefulness and effectiveness of the project, ownership, collaboration with the GRANTEE, required follow-up actions, and others). d) Information on the project’s publicity and CEI visibility, including information on prepared press releases, articles, websites, mailing campaigns, and others; and the use of the CEI logo and references to the CEI’s role in the project. e) Whenever appropriate, photographic material for possible publications. 4.3 The Final Financial Report will provide the following detailed information: a) Justification of expenses for the entire project budget, including items paid by the CEI grant. b) Invoices or equivalent proof of payments made. Such documents shall be submitted to the GRANTEE in original or authenticated copies in English or accompanied by an appropriate translation into English. c) With regard to personnel expenditures, the GRANTEE will submit the following documentation: i. Curricula of professional personnel involved in the project. ii. Copies of payslips (or the work Terms of Reference and proof of payment made in case of external consultants). iii. The detailed working time sheets. d) With regard to accommodation and travel expenses, the GRANTEE shall provide individualised invoices or equivalent proof of payments made (hotel bills and travel air tickets shall contain names of guests/ passengers). e) With regard to in-kind contributions (with the exception of the personnel costs which must be justified as outlined in article 4.3c of this Agreement), the GRANTEE will provide accounting documents having a probative value equivalent to an invoice. 4.4 At any time during project implementation, upon request of the GRANTOR, the GRANTEE will provide information on the status of the execution of the project, implemented activities, encountered difficulties, work schedule, as well as all other project aspects. 4.5 The GRANTOR reserves the right to appoint its staff members or an external consultant to monitor the implementation of the project, and the GRANTEE undertakes to invite representatives of the GRANTOR to all project activities and public events organised in the context of the project. 4.6 All project documentation must be submitted by the GRANTEE to the GRANTOR in the English language at the following address: Office for the CEI Fund at the EBRD Xxx Xxxxxx 0 34121 Trieste Italy 00000 Xxxxxxx Xxxxx The GRANTOR reserves its right to request the documentation also in electronic format.

DOCUMENTATION, REPORTING, AND MONITORING. 4.1 The GRANTEE undertakes the duty to provide the GRANTOR with Progress Implementation Report(s). A Progress Implementation Report has to outline the project activities undertaken as well as a list of expenditures incurred. A Progress Implementation Report must cover all project activities that have been implemented or are being implemented at the time of the drafting of the Report. Regardless of the duration of the implementation period of the project, any project lasting less than a year requires the mandatory submission of one progress report. The report should be submitted at the midpoint of the implementation period. In case of projects lasting more than twelve months, Progress Reports must be submitted at least every six months. 4.2 The Final Implementation Report duly signed by the GRANTEE and by the KNOW-HOW BENEFICIARY will provide the following information: a) Summary report on implemented activities and results achieved, including information on any difficulties occurred during implementation of the project as well as on planned follow-up activities. The GRANTEE shall include in the Report (in Microsoft Excel format) the lists of participants, experts, consultants, and all other stakeholders, who took part in the project’s implementation, including their contact details (email addresses and telephone numbers), capacity in which they participated in project activities, and qualifications. b) Copies of all materials produced during the implementation of the project (e.g. programmes, analyses, reports, reviews, press releases, presentations, and others). c) Assessment of the achieved results by the KNOW-HOW BENEFICIARY (i.e. usefulness and effectiveness of the project, ownership, collaboration with the GRANTEE, required follow-up actions, and others). d) Information on the project’s publicity and CEI visibility, including information on prepared press releases, articles, websites, mailing campaigns, and others; and the use of the CEI logo and references to the CEI’s role in the project. e) Whenever appropriate, photographic material for possible publications. 4.3 The Final Financial Report will provide the following detailed information: a) Justification of expenses for the entire project budget, including items paid by the CEI grant. b) Invoices or equivalent proof of payments made. Such documents shall be submitted to the GRANTEE in original or authenticated copies in the English language or accompanied by an appropriate translation into English. c) With regard to personnel expenditures, the GRANTEE will submit the following documentation: i. Curricula of professional personnel involved in the project. ii. Copies of payslips (or the work Terms of Reference and proof of payment made in the case of external consultants). iii. The detailed working time sheets. d) With regard to accommodation accommodations and travel expenses, the GRANTEE shall provide individualised invidualised invoices or equivalent proof of payments made (hotel bills and travel air tickets shall contain names of guests/ passengers). e) With regard to in-kind contributions (with the exception of the personnel costs which must be justified as outlined in article 4.3c of this the present Agreement), the GRANTEE will provide accounting documents having a probative value equivalent to an invoice. 4.4 At any time during project implementation, upon request of the GRANTOR, the GRANTEE will provide information on the status of the execution of the project, implemented activities, encountered difficulties, work schedule, as well as on all other project aspects. 4.5 The GRANTOR reserves the right to appoint its staff members or an external consultant to monitor the implementation of the project, and the GRANTEE undertakes to invite representatives of the GRANTOR to all project activities and public events organised in the context of the project. 4.6 All project documentation must be submitted by the GRANTEE to the GRANTOR in the English language at the following address: Office for the CEI Fund at the EBRD Xxx Xxxxxx 0 34121 Trieste Italy The GRANTOR reserves its right to request the documentation also in electronic formatlanguage.

DOCUMENTATION, REPORTING, AND MONITORING. 4.1 The GRANTEE undertakes the duty to provide the GRANTOR with Progress Implementation Report(s). A Progress Implementation Report has to outline the project activities undertaken as well as a list of expenditures incurred. A Progress Implementation Report must cover all project activities that have been implemented or are being implemented at the time of the drafting of the Report. Regardless of the duration of the implementation period of the project, any project lasting less than a year requires the mandatory submission of one progress report. The report should be submitted at the midpoint of the implementation period. In case of projects lasting more than twelve months, Progress Reports must be submitted at least every six months. 4.2 The Final Implementation Report duly signed by the GRANTEE and by the KNOW-HOW BENEFICIARY will provide the following information: a) Summary report on implemented activities and results achieved, including information on any difficulties occurred during implementation of the project as well as on planned follow-up activities. The GRANTEE shall include in the Report (in Microsoft Excel format) the lists of participants, experts, consultants, and all other stakeholders, who took part in the project’s implementation, including their contact details (email addresses and telephone numbers), capacity in which they participated in project activities, and qualifications. b) Copies of all materials produced during the implementation of the project (e.g. programmes, analyses, reports, reviews, press releases, presentations, and others). c) Assessment of the achieved results by the KNOW-HOW BENEFICIARY (i.e. usefulness and effectiveness of the project, ownership, collaboration with the GRANTEE, required follow-up actions, and others). d) Information on the project’s publicity and CEI visibility, including information on prepared press releases, articles, websites, mailing campaigns, and others; and the use of the CEI logo and references to the CEI’s role in the project. e) Whenever appropriate, photographic material for possible publications. 4.3 The Final Financial Report will provide the following detailed information: a) Justification of expenses for the entire project budget, including items paid by the CEI grant. b) Invoices or equivalent proof of payments made. Such documents shall be submitted to the GRANTEE in original or authenticated copies in the English language or accompanied by an appropriate translation into English. c) With regard to personnel expenditures, the GRANTEE will submit the following documentation: i. Curricula of professional personnel involved in the project. ii. Copies of payslips (or the work Terms of Reference and proof of payment made in the case of external consultants). iii. The detailed working time sheets. d) With regard to accommodation accommodations and travel expenses, the GRANTEE shall provide individualised invidualised invoices or equivalent proof of payments made (hotel bills and travel air tickets shall contain names of guests/ passengers). e) With regard to in-kind contributions (with the exception of the personnel costs which must be justified as outlined in article 4.3c of this the present Agreement), the GRANTEE will provide accounting documents having a probative value equivalent to an invoice. 4.4 At any time during project implementation, upon request of the GRANTOR, the GRANTEE will provide information on the status of the execution of the project, implemented activities, encountered difficulties, work schedule, as well as on all other project aspects. 4.5 The GRANTOR reserves the right to appoint its staff members or an external consultant to monitor the implementation of the project, and this has to be foreseen also in the project budget where the GRANTEE will allocate €2,500 for the CEI monitoring and evaluation of the project. The GRANTEE undertakes to invite representatives of the GRANTOR to all project activities and public events organised in the context of the project. 4.6 All project documentation must be submitted by the GRANTEE to the GRANTOR in the English language at the following address: Office for the CEI Fund at the EBRD Xxx Xxxxxx 0 34121 Trieste Italy The GRANTOR reserves its right to request the documentation also in electronic formatlanguage.

DOCUMENTATION, REPORTING, AND MONITORING. 4.1 The GRANTEE undertakes the duty to provide the GRANTOR with Progress Implementation Report(s). A Progress Implementation Report has to outline the project activities undertaken as well as a list of expenditures incurred. A Progress Implementation Report must cover all project activities that have been implemented or are being implemented at the time of the drafting of the Report. Regardless of the duration of the implementation period of the project, any project lasting less than a year requires the mandatory submission of one progress report. The report should be submitted at the midpoint of the implementation period. In case of projects lasting more than twelve months, Progress Reports must be submitted at least every six months. 4.2 The Final Implementation and Financial Report duly signed by the GRANTEE and by the KNOW-HOW BENEFICIARY will provide the following information: a) Summary report on implemented activities and results achieved, including information on any difficulties occurred during implementation of the project as well as on planned follow-up activities. The GRANTEE shall include in the Report (in Microsoft Excel format) the lists of participants, experts, consultants, and all other stakeholders, who took part in the project’s implementation, including their contact details (email addresses and telephone numbers), capacity in which they participated in project activities, and qualifications. b) Copies of all materials produced during the implementation of the project (e.g. programmes, analyses, reports, reviews, press releases, presentations, and others). c) Assessment of the achieved results by the KNOW-HOW BENEFICIARY (i.e. usefulness and effectiveness of the project, ownership, collaboration with the GRANTEE, required follow-up actions, and others). d) Information on the project’s publicity and CEI visibility, including information on prepared press releases, articles, websites, mailing campaigns, and others; and the use of the CEI logo and references to the CEI’s role in the project. e) Whenever appropriate, photographic material for possible publications. 4.3 The Final Financial Report will provide the following detailed information: af) Justification of expenses for the entire project budget, including items paid by the CEI grant. bg) Invoices or equivalent proof of payments made. Such documents shall be submitted to the GRANTEE in original or authenticated copies in English or accompanied by an appropriate translation into English. ch) With regard to personnel expenditures, the GRANTEE will submit the following documentation: i. Curricula of professional personnel involved in the project. ii. Copies of payslips (or the work Terms of Reference and proof of payment made in case of external consultants). iii. The detailed working time sheets. di) With regard to accommodation and travel expenses, the GRANTEE shall provide individualised invoices or equivalent proof of payments made (hotel bills and travel air tickets shall contain names of guests/ passengers). ej) With regard to in-kind contributions (with the exception of the personnel costs which must be justified as outlined in article 4.3c 4.2h of this Agreement), the GRANTEE will provide accounting documents having a probative value equivalent to an invoice. 4.4 4.3 At any time during project implementation, upon request of the GRANTOR, the GRANTEE will provide information on the status of the execution of the project, implemented activities, encountered difficulties, work schedule, as well as all other project aspects. 4.5 4.4 The GRANTOR reserves the right to appoint its staff members or an external consultant to monitor the implementation of the project, and the GRANTEE undertakes to invite representatives of the GRANTOR to all project activities and public events organised in the context of the project. 4.6 4.5 All project documentation must be submitted by the GRANTEE to the GRANTOR in the English language at the following address: Office for the CEI Fund at the EBRD Xxx Xxxxxx 0 34121 Trieste Italy 00000 Xxxxxxx Xxxxx The GRANTOR reserves its right to request the documentation also in electronic format.

DOCUMENTATION, REPORTING, AND MONITORING. 4.1 The GRANTEE undertakes the duty to provide the GRANTOR with Progress Implementation Report(s). A Progress Implementation Report has to outline the project activities undertaken as well as a list of expenditures incurred. A Progress Implementation Report must cover all project activities that have been implemented or are being implemented at the time of the drafting of the Report. Regardless of the duration of the implementation period of the project, any project lasting less than a year requires the mandatory submission of one progress report. The report should be submitted at the midpoint of the implementation period. In case of projects lasting more than twelve months, Progress Reports must be submitted at least every six months. 4.2 The Final Implementation Report duly signed by the GRANTEE and by the KNOW-HOW BENEFICIARY will provide the following information: a) Summary report on implemented activities and results achieved, including information on any difficulties occurred during the implementation of the project as well as on planned follow-up activities. The GRANTEE shall include in the Report (in Microsoft Excel format) the lists of participants, experts, consultants, and all other stakeholders, who took part in the project’s implementation, including their contact details (email addresses and telephone numbers), capacity in which they participated in project activities, and qualifications. b) Copies of all materials produced during the implementation of the project (e.g. programmes, analyses, reports, reviews, press releases, presentations, and others). c) Assessment of the achieved results by the KNOW-HOW BENEFICIARY (i.e. usefulness and effectiveness of the project, ownership, collaboration with the GRANTEE, required follow-up actions, and others). d) Information on the project’s publicity and CEI visibility, including information on prepared press releases, articles, websites, mailing campaigns, and others; and the use of the CEI logo and references to the CEI’s role in the project. e) Whenever appropriate, photographic material for possible publications. 4.3 The Final Financial Report will provide the following detailed information: a) Justification of expenses for the entire project budget, including items paid by the CEI grant. b) Invoices or equivalent proof of payments madepayments. Such These documents shall be submitted to the GRANTEE in original or authenticated copies in English or accompanied by an appropriate translation into English. c) With regard to personnel expenditures, the GRANTEE will submit the following documentation: i. Curricula of professional personnel involved in the project. ii. Copies of payslips (or the work Terms of Reference and proof of payment made in case of external consultants). iii. The detailed working time sheets. d) With regard to accommodation and travel expenses, the GRANTEE shall provide individualised individual invoices or equivalent proof of payments made (hotel bills and travel air tickets shall contain names of guests/ passengers). e) With regard to in-kind contributions (with the exception of the personnel costs which must be justified as outlined in article 4.3c of this Agreement), the GRANTEE will provide accounting documents having a probative value equivalent to an invoice. 4.4 At any time during project implementation, upon request of the GRANTOR, the GRANTEE will provide information on the status of the execution of the project, implemented activities, encountered difficulties, work schedule, as well as all other project aspects. 4.5 The GRANTOR reserves the right to appoint its staff members or an external consultant to monitor the implementation of the project, and the GRANTEE undertakes to invite representatives of the GRANTOR to all project activities and public events organised in the context of within the project. 4.6 All project documentation must be submitted by the GRANTEE to the GRANTOR in the English language at the following address: Office for the CEI Fund at the EBRD Xxx Xxxxxx 0 34121 Trieste Italy The GRANTOR reserves its right to request the documentation also in electronic format.