Documentation and Record Keeping. 1. Records to be Maintained Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506 that are pertinent to the activities to be funded under this Contract. Such records shall include, but not be limited to:
a. Records providing a full description of each activity undertaken;
b. Records demonstrating that each activity undertaken meets the one of the National Objectives of the CDBG program;
c. Records required to determine the eligibility of activities;
d. Records required to document the acquisition, improvement, use, or disposition of real property acquired or improved with CDBG assistance;
e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program;
f. Financial records as required by federal regulations 24 CFR 570.502, and 24 CFR 84.21-28; and
g. Other records necessary to document compliance with Subpart K of 23 CFR.
Documentation and Record Keeping. The Subrecipient shall include the following clauses in every subcontract or purchase order, specifically or by reference, so that such provisions will be binding upon each subcontractor or vendor.
Documentation and Record Keeping. The Grantee shall ensure that sufficient records are maintained to enable the Consortium to determine whether the terms of this Agreement and the requirements of 24 CFR 92.508 (a) have been met. Such records shall include but not be limited to information such as name, address, income determination, family size, race, age, leasing arrangements and housing inspections.
Documentation and Record Keeping. 1. In accordance with Article 5 Use and Disbursement of Grant Funds; Article 6
Documentation and Record Keeping. The Contractor shall maintain the following documentation and records on-site, for the use of the QEI and Authorized User: • Wiring diagrams • Code identified written and unique procedures • Code identified checkout procedures • Emergency elevator evacuation procedure • Corrective maintenance records • Parts and equipment replacement records • Oil usage records • Periodic Tests records • Replacement criteria compliance records in accordance with ASME A17.6 • Call Back records The Contractor shall also maintain the following documentation and records on-site in the elevator machine room: • Equipment cleaning procedures shall be posted in a transparent enclosure for protection. • MCP records In addition, upon request the Contractor shall provide the Authorized User with the manufacturer’s preventive maintenance recommendations and the preventive maintenance requirements from the latest adopted editions of ASME A17 and ASME A18.1 for the equipment covered under this Contract.
Documentation and Record Keeping. The Grantee shall ensure that sufficient records are maintained to enable LHA to determine whether the terms of this Agreement and the requirements of 24 CFR 92.508 (a) have been met. Such records shall include but not be limited to information such as name, address, income determination, family size, race, age, leasing arrangements and housing inspections.
Documentation and Record Keeping. The Sub-Recipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Sub-Recipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a minimum, the Sub-Recipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, No. 109 / Tuesday, June 7, 2016 / Notice. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s Federal award. As required by 2 CFR 200.331(a)(5), the Sub-Recipient shall permit the Grantee and auditors to have access to the Sub-Recipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Sub-Recipient’s personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Sub-Recipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Sub-Recipient shall retain financial records, supporting documents, statistical records, and all other Sub-Recipient records pertinent to this agreement and Sub-Recipient’s sub-award for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s annual performance and evaluation report, as prescribed in § ...
Documentation and Record Keeping. Item Duration
Documentation and Record Keeping. 1. The SUBRECIPIENT shall maintain all records required by the CDBG Regulations.
2. All reports, plans, surveys, information, documents, maps, and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose of this Agreement shall be made available to the County by the SUBRECIPIENT at any time upon request by the County or Housing & Grants. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to Housing & Grants if requested. In any event the SUBRECIPIENT shall keep all documents and records for three (3) years after expiration of this Agreement.
3. The SUBRECIPIENT shall submit reports as required to assist the COUNTY in the preparation of HUD Labor Relations, WBE/MBE, Equal Opportunity Employment, and HUD Section 3 reports, pursuant to 24 CFR 570.502, 507, and 92 (3)(vi).
4. SUBRECIPIENT shall submit monthly beneficiary reports to Housing & Grants using Exhibit “C”.
5. The SUBRECIPIENT shall maintain records showing compliance with the Xxxxx- Xxxxx Law, including files containing contractor payrolls, employee interviews, Xxxxx-Xxxxx wage rates, and administrative cross-referencing. SUBRECIPIENT shall maintain records showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly, the SUBRECIPIENT shall maintain records showing compliance with federal purchasing requirements and with other federal requirements for grant implementation.
Documentation and Record Keeping. The Grantee shall ensure that sufficient records are maintained to enable LHA to determine whether the terms of this Agreement and the requirements of 24 CFR 92.508 (a)(2)(3) and (5) have been met.
