Common use of Drawing from the PTO Bank Clause in Contracts

Drawing from the PTO Bank. PTO from the PTO Bank can be either scheduled or unscheduled. Unscheduled absences include any absence not previously authorized by a supervisor. Whether an absence from work is scheduled or unscheduled, the time is deducted from the accrued time in the employee’s PTO Bank. Non-exempt employees may use time from their PTO bank in hourly increments. Exempt employees may only use their PTO bank in hourly increments when on an intermittent leave of absence; otherwise, they must use time from their PTO bank in full day increments. The first three (3) days of a scheduled or unscheduled absence due to reasons described in the ESL Policy are generally deducted from the employee’s PTO Bank. Exceptions to this rule are outlined in the ESL Article. The fourth day of absence, and any subsequent consecutive scheduled days of absence due to a related illness or injury, will be deducted from the employee’s ESL (see ESL policy). All employees regularly scheduled to work the evening or night shift as documented in the shift field in PeopleSoft Leader Self Service will have their normal shift differential included in PTO. HMH will use a draw down process by creating a “frozen” PTO bank for the carry-over of PTO hours from the legacy programs. The following table provides the draw down timeline: Number of Frozen Bank PTO Hours Used As of March 23, 2019 Date by which PTO Must Be Taken Up to 80 hours April 1, 2020 81 – 160 hours April 1, 2021 161 – 240 hours April 1, 2022 241 – 320 hours April 1, 2023 321 hours and above April 1, 2024 Employees’ available absence balances will be posted on the MyWay site, including any balance in the frozen draw down PTO bank. When an employee takes PTO time through the MyWay site, they will indicate which PTO bank they want to use: their regular PTO time or their frozen draw down PTO time. Employees with a frozen draw down bank should begin planning with their leader how they will take the draw down hours during the transition period. This will assist the leader in assuring the employee is able to take their time and the needs of the department are met. Employees who are on approved short-term disability during their draw down period may use their frozen draw down PTO bank hours to supplement disability payments and get paid up to 100%. Hours in the frozen draw down bank not taken in the time period outlined above will be forfeited. In unusual circumstances where the employee attempted to take their draw down PTO but it was not approved due to patient/department needs, the Director can request an exception which must be approved by the responsible VP and the Chief HR Officer. The Employer will provide the Union with a report of bargaining-unit member PTO balances on a quarterly basis.

Drawing from the PTO Bank. PTO from the PTO Bank can be either scheduled or unscheduled. Unscheduled absences include any absence not previously authorized by a supervisor. Whether an absence from work is scheduled or unscheduled, the time is deducted from the accrued time in the employee’s 's PTO Bank. Non-exempt employees may use time from their PTO bank in hourly increments. Exempt employees may only use their PTO bank in hourly increments when on an intermittent leave of absence; otherwise, they must use time from their PTO bank in full day increments. The first three (3) days of a scheduled or unscheduled absence due to reasons described in the ESL Policy are generally deducted from the employee’s 's PTO Bank. Exceptions to this rule are outlined in the ESL Article. The fourth day of absence, and any subsequent consecutive scheduled days of absence due to a related illness or injury, will be deducted from the employee’s 's ESL (see ESL policy). All employees regularly scheduled to work the evening or night shift as documented in the shift field in PeopleSoft Leader Self Service will have their normal shift differential included in PTO. HMH will use a draw down process by creating a “"frozen” " PTO bank for the carry-over of PTO hours from the legacy programs. The following table provides the draw down timeline: Number of Frozen Bank PTO Hours Used As of March 23, 2019 Date by which PTO Must Be Taken Up to 80 hours April 1, 2020 81 – - 160 hours April 1, 2021 161 – 240 -240 hours April 1, 2022 241 – - 320 hours April 1, 2023 321 hours and above April 1, 2024 Employees’ ' available absence balances will be posted on the MyWay site, including any balance in the frozen draw down PTO bank. When an employee takes PTO time through the MyWay site, they will indicate which PTO bank they want to use: their regular PTO time or their frozen draw down PTO time. Employees with a frozen draw down bank should begin planning with their leader how they will take the draw down hours during the transition period. This will assist the leader in assuring the employee is able to take their time and the needs of the department are met. Employees who are on approved short-term disability during their draw down period may use their frozen draw down PTO bank hours to supplement disability payments and get paid up to 100%. Hours in the frozen draw down bank not taken in the time period outlined above will be forfeited. In unusual circumstances where the employee attempted to take their draw down PTO but it was not approved due to patient/department needs, the Director can request an exception which must be approved by the responsible VP and the Chief HR Officer. The Employer will provide the Union with a report of bargaining-unit member PTO balances on a quarterly basis.