E-Mail Messaging System Sample Clauses
The E-Mail Messaging System clause defines the rules and procedures for using email as an official means of communication between parties under the agreement. It typically specifies which email addresses are authorized, how delivery and receipt are determined, and any requirements for confirming receipt of important messages. This clause ensures that both parties have a clear, agreed-upon method for sending notices, reducing disputes over whether communications were properly delivered or received.
E-Mail Messaging System. Union representatives and SEIU-represented employees may use an Agency’s e-mail messaging system to communicate about Union business provided that all of the following conditions are followed:
(1) Use shall not contain false, unlawful, offensive or derogatory statements against any person, organization or group of persons. Statements shall not contain profanity, vulgarity, sexual content, character slurs, threats or threats of violence. The content of the e-mail shall not contain rude or hostile references to race, marital status, age, gender, sexual orientation, religious or political beliefs, national origin, health or disability.
(2) Except as modified by this Article, an Agency shall have the right to control its e-mail system, its uses or information.
(3) The Agency reserves the right to trace, review, audit, access, intercept, recover or monitor use of its e-mail system without notice.
(4) Use of the e-mail system will not adversely affect the use of or hinder the performance of an Agency’s computer system for Agency business.
(5) Group e-mails shall not include attachments or contain graphics (except for the Union logo), and shall be no more than approximately three (3) pages. Recipients of such group e-mails shall not use the “Reply All” function.
(6) E-mail usage shall comply with Agency policies applicable to all users such as protection of confidential information and security of equipment.
(7) The Agency will not incur any additional costs for e-mail usage including printing.
(8) The Union will hold the Employer and Agency harmless against any lawsuits, claims, complaints or other legal or administrative actions where action is taken against the Union or its agents (including Union staff, Union officers and Stewards) regarding any communications or effect of any communications that are a direct result of use of e-mail under this Article.
(9) Such e-mail communications shall only be between SEIU-represented employees and managers, within their respective agency, and the Union. However, for purposes of negotiations, bargaining team members may communicate across agencies. Additionally, DAS recognized joint multi-Agency Labor-Management Committee members and the Union’s Board of Directors may communicate across agencies. Union officers and stewards may communicate with Union officers and Stewards across agencies for purposes of contract administration. The Union shall provide the names of its Board of Directors, Union Officers and Union Stewards t...