Common use of Employees’ Representatives Clause in Contracts

Employees’ Representatives. 16.01 The Union will select and designate from the employees such representative(s) as may be necessary for the purpose of representing the employees under the terms of the Agreement. 16.02 The Union shall notify the Company in writing of the names of its accredited representatives and the General Chairpersons, and of any changes in the personnel thereof. The Company shall inform the Union in writing of the supervisor's position with whom said accredited representatives and the General Chairpersons shall deal and of any changes in the personnel thereof. 16.03 The Company will not discriminate against any employees, stewards or other Union representatives who from time to time represent other employees. 16.04 A Xxxxxxx or any member of the executive is a representative of the Union when dealing with the Company unless she specifically states that she is unable to act as such in a particular situation. 16.05 The Company agrees to provide the Secretary Treasurer of the District, every three (3) months, with a list of employees covered by this Agreement showing name, base and classification. 16.06 The Company shall provide a list of names of all new hires by status to all Chief Shop Stewards once each month. 16.07 The Company will continue to pay the monthly normal straight time salaries of three (3) designated members of the IAM&AW Negotiating Committee while engaged in direct negotiations with the Company. Further membership on the committee will require agreement between the parties and will be at the full cost of the Union. (a) The Company recognizes the importance of prompt handling of Union business such as the handling of grievances throughout the process, negotiations of agreements, and the attendance at Union meetings at various locations. The Company further recognizes the importance of the role of Union representatives in carrying out the functions of the Union. (b) It is therefore agreed that Union representatives will be granted reasonable time off for the purpose of carrying out such functions. This time will be allowed as promptly as possible consistent with service pressures. In order to facilitate this process, it shall be the responsibility of the Union to afford as much notice as possible of such needs to the respective supervisors. (c) The Company agrees to provide transportation for Union representatives for Company and/or Union business in accordance with Company policy. 16.09 No employee shall suffer any loss of pay as a result of attendance at meetings with management personnel as contemplated by the terms of this Agreement. 16.10 When the Union appoints or elects employees covered by this Agreement to attend conventions or conferences such employees may be granted leave of absence without pay by the Company, consistent with service pressures. Such leave shall not be unreasonably withheld. The procedure under this Clause shall be: (a) The Company shall continue to pay the employee as though working, and (b) The Union shall reimburse the Company for those hours not actually worked upon receipt of a proper account. 16.11 On request from the Union, leave of absence for a maximum of four (4) years for full-time Union work shall be granted without pay. Upon completion of the Union work within the four (4) year limit, the employee shall be returned to the former position held or one of equal status or pay. Employees granted leave of absence under this provision shall accrue seniority during their absence. This leave as described herein shall be renewable every four (4) years. 16.12 Upon request from the Union, the Local Union President or her designate, providing they are covered by this collective agreement, shall be granted a leave of absence for Union business. All such leave will be taken at a mutually agreeable time, limited to four (4) hours or less per week and shall be without loss of pay or cost to the Union. 16.13 The Union District Safety Representative if elected from this bargaining unit will be allowed one (1) hour per day to attend to safety matters at a time mutually agreeable to the supervisor, and as much time as required to assist a Company Safety Official in accident investigation. 16.14 Chief Shop Stewards in Montreal, Toronto and Vancouver shall be provided with eight (8) hours per week to attend to Union matters. Should the membership increase above 250 at these stations the parties shall meet to review the time clearance requirements. Such time off will be arranged with local management. Office space shall be provided by the Company in Vancouver, Montreal and Toronto. 16.15 The Company agrees to consider specific requests for special shift arrangements for Union Representatives subject to operational requirements. 16.16 An employee granted leave under Clause 16.12 will be continued on the Company benefits package as per past practice, with the Union paying the premiums.

Employees’ Representatives. 16.01 The Union will select and designate from the employees such representative(s) as may be necessary for For the purpose of representing discussing and conferring with respect to any matter which concerns the employees under the terms employer-employee relationship, duly authorized representatives of the Agreement. 16.02 The Union TTC shall notify meet at any reasonable time with the Company in writing regularly elected officers of the names Union, who must be active members thereof, or a duly appointed committee of its accredited representatives and the General Chairpersons, and of any changes in the personnel thereof. The Company shall inform the Union in writing of the supervisor's position with whom said accredited representatives and the General Chairpersons shall deal and of any changes in the personnel thereof. 16.03 The Company will not discriminate against any employees, stewards or other Union representatives who from time to time represent other employees. 16.04 A Xxxxxxx or any member of the executive is a representative of the Union when dealing with the Company unless she specifically states that she is unable to act as such in a particular situation. 16.05 The Company agrees to provide the Secretary Treasurer of the District, every three (3) months, with a list of employees covered by this Agreement showing name, base and classification. 16.06 The Company shall provide a list of names of all new hires by status to all Chief Shop Stewards once each month. 16.07 The Company will continue to pay the monthly normal straight time salaries of three (3) designated members of the IAM&AW Negotiating Committee while engaged in direct negotiations with the Company. Further membership on the committee will require agreement between the parties and will Union, who may be at the full cost of the Union. (a) The Company recognizes the importance of prompt handling of Union business such as the handling of grievances throughout the process, negotiations of agreements, and the attendance at Union meetings at various locationsaccompanied by technical advisers. The Company further recognizes Union must apply in writing to the importance of the role of Union representatives Manager five (5) working days in carrying out the functions of the Union. (b) It advance when such a meeting is therefore agreed that Union representatives will be granted reasonable time off for the purpose of carrying out such functions. This time will be allowed as promptly as possible consistent with service pressuresrequested by them. In order to facilitate this processpromote and maintain a co-operative relationship, it shall be and to explore union ideas to enhance and maintain an efficient operation, management and union agree to work together in the responsibility operation of the Union-Management Consultation Committee and the Senior Union/ Management Labour Relations Committee. Up to two representatives from the Union who are required during their normal working hours to afford as much notice as possible meet with representatives of such needs to the respective supervisors. (c) The Company agrees to provide transportation for Union representatives for Company and/or Union business in accordance with Company policy. 16.09 No employee TTC concerning a grievance or union business, other than negotiation of a new Agreement, shall not suffer any loss of pay as pay. In meetings dealing with serious issues, requests for a result of attendance at meetings with management personnel as contemplated by the terms of this Agreement. 16.10 When third or fourth representative from the Union appoints or elects employees covered by this Agreement to attend conventions or conferences such employees may be granted leave of absence without pay by the Company, consistent with service pressures. Such leave shall not be unreasonably withheldwithheld by the TTC. The procedure under this Clause TTC shall be: (a) The Company shall continue provide up to pay the employee as though working, and (b) The Union shall reimburse the Company for those hours not actually worked upon receipt of a proper account. 16.11 On request from the Union, leave of absence for a maximum of four twenty (420) years paid days per year for full-time Union work shall be granted without pay. Upon completion of the Union work within the four (4) year limit, the employee shall be returned Local 2 Executive Representatives absent on leave to the former position held or one of equal status or pay. Employees granted leave of absence under this provision shall accrue seniority during their absence. This leave as described herein shall be renewable every four (4) years. 16.12 Upon request from the Union, the Local Union President or her designate, providing they are covered by this collective agreement, shall be granted a leave of absence for participate in Union business. All such leave will be taken at a mutually agreeable time, limited to four (4) hours or less per week and shall be without loss of pay or cost to the Union. 16.13 The Union District Safety Representative if elected from this bargaining unit will be allowed one (1) hour per day to attend to safety matters at a time mutually agreeable to the supervisor, and as much time as required to assist a Company Safety Official in accident investigation. 16.14 Chief Shop Stewards in Montreal, Toronto and Vancouver shall be provided with eight (8) hours per week to attend to Union matters. Should the membership increase above 250 at these stations the parties shall meet to review the time clearance requirements. Such time off will be arranged with local management. Office space shall be provided by the Company in Vancouver, Montreal and Toronto. 16.15 The Company agrees to consider specific requests for special shift arrangements for Union Representatives subject to operational requirements. 16.16 An employee granted leave under Clause 16.12 will be continued on the Company benefits package as per past practiceFor all additional days, with the sole exception of attending at negotiations with the TTC for the renewal of the Collective Agreement, the TTC agrees to continue the normal pay of Local 2 representatives for such leave and will bill Local 2 for such wages and all applicable benefits and the contributions by the TTC to the Pension Fund Society for such wages. In addition to the 20 days set out above, the TTC will provide up to five (5) Union paying Executive Representatives with normal pay to negotiate the premiumsrenewal of the Collective Agreement while at the hotel. In all cases of such leave, the Union must provide written request to the Department Head, five (5) business days in advance other than emergencies. The TTC will also provide a similar pay/billing arrangement when members are granted leave without pay for four hours or more for other union business. Whenever practical, the President, Vice President and Health & Safety Designate will be classed as day workers with weekends off during their entire term of office, so long as all three are not employees from the same cost centre.

Employees’ Representatives. 16.01 The Union will select and designate from the employees such representative(s) as may be necessary for the purpose of representing the employees under the terms of the Agreement. 16.02 The Union shall notify the Company in writing of the names of its accredited representatives and the General Chairpersons, and of any changes in the personnel thereof. The Company shall inform the Union in writing of the supervisor's position with whom said accredited representatives and the General Chairpersons shall deal and of any changes in the personnel thereof. 16.03 The Company will not discriminate against any employees, stewards or other Union representatives who from time to time represent other employees. 16.04 A Xxxxxxx or any member of the executive is a representative of the Union when dealing with the Company unless she specifically states that she is unable to act as such in a particular situation. 16.05 The Company agrees to provide the Secretary Treasurer of the District, every three (3) months, with a list of employees covered by this Agreement showing name, base and classification. 16.06 The Company shall provide a list of names of all new hires by status to all Chief Shop Stewards once each month. 16.07 The Company will continue to pay the monthly normal straight time salaries of three (3) designated members of the IAM&AW Negotiating Committee while engaged in direct negotiations with the Company. Further membership on the committee will require agreement between the parties and will be at the full cost of the Union. (a) The Company recognizes the importance of prompt handling of Union business such as the handling of grievances throughout the process, negotiations of agreements, and the attendance at Union meetings at various locations. The Company further recognizes the importance of the role of Union representatives in carrying out the functions of the Union. (b) It is therefore agreed that Union representatives will be granted reasonable time off for the purpose of carrying out such functions. This time will be allowed as promptly as possible consistent with service pressures. In order to facilitate this process, it shall be the responsibility of the Union to afford as much notice as possible of such needs to the respective supervisors. (c) The Company agrees to provide transportation for Union representatives for Company and/or Union business in accordance with Company policy. 16.09 No employee shall suffer any loss of pay as a result of attendance at meetings with management personnel as contemplated by the terms of this Agreement. 16.10 When the Union appoints or elects employees covered by this Agreement to attend conventions or conferences such employees may be granted leave of absence without pay by the Company, consistent with service pressures. Such leave shall not be unreasonably withheld. The procedure under this Clause shall be: (a) The Company shall continue to pay the employee as though working, and (b) The Union shall reimburse the Company for those hours not actually worked upon receipt of a proper account. 16.11 On request from the Union, leave of absence for a maximum of four (4) years for full-time Union work shall be granted without pay. Upon completion of the Union work within the four (4) year limit, the employee shall be returned to the former position held or one of equal status or pay. Employees granted leave of absence under this provision shall accrue seniority during their absence. This leave as described herein shall be renewable every four (4) years. 16.12 Upon request from the Union, the Local Union President or her designate, providing they are covered by this collective agreement, shall be granted a leave of absence for Union business. All such leave will be taken at a mutually agreeable time, limited to four (4) hours or less per week and shall be without loss of pay or cost to the Union. 16.13 The Union District Safety Representative if elected from this bargaining unit will be allowed one (1) hour per day to attend to safety matters at a time mutually agreeable to the supervisor, and as much time as required to assist a Company Safety Official in accident investigation. 16.14 Chief Shop Stewards in Montreal, Toronto and Vancouver shall be provided with eight time off with pay as follows: (8) a) Where there are less than twenty-five employees covered by this agreement at a base, the Chief Shop Xxxxxxx shall receive two (2) hours per week to attend to Union matters. Should week. (b) Where there are more than twenty five (25) but less than two hundred and fifty (250) active employees covered by this agreement at a base, the membership increase above 250 Chief Shop Xxxxxxx shall receive six (6) hours per week. (c) Where there are more than two hundred and fifty (250) active employees covered by this agreement at these stations a base, the parties Chief Shop Xxxxxxx shall meet to review the time clearance requirementsreceive forty (40) hours per week. Such time off will be arranged with local management. Office space shall be provided by the Company in Vancouver, Montreal and Toronto. 16.15 The Company agrees to consider specific requests for special shift arrangements for Union Representatives subject to operational requirements. 16.16 An employee granted leave under Clause 16.12 will be continued on the Company benefits package as per past practice, with the Union paying the premiums.

Employees’ Representatives. 16.01 The Union will select and designate from Gallery acknowledges the employees such representative(s) as may be necessary for the purpose of representing the employees under the terms right of the Agreement. 16.02 Union to appoint or otherwise select a reasonable number of employees as representatives. The Union Alliance shall determine the jurisdiction of each representative, having regard to the plan of organization, the number and distribution of employees and the administrative structure implied by the grievance procedure and shall notify the Company Gallery in writing of the names name of its accredited these individuals. Employee representatives and the General Chairpersons, and of any changes in the personnel thereof. The Company shall inform the Union in writing of the supervisor's position with whom said accredited representatives and the General Chairpersons shall deal and of any changes in the personnel thereof. 16.03 The Company will not discriminate against any employees, stewards or other Union representatives who obtain permission from time their supervisor before leaving their work to time represent other employees. 16.04 A Xxxxxxx or any member of the executive is a representative of the Union when dealing with the Company unless she specifically states that she is unable to act as such in a particular situation. 16.05 The Company agrees to provide the Secretary Treasurer of the District, every three (3) months, with a list of employees covered by this Agreement showing name, base and classification. 16.06 The Company shall provide a list of names of all new hires by status to all Chief Shop Stewards once each month. 16.07 The Company will continue to pay the monthly normal straight time salaries of three (3) designated members of the IAM&AW Negotiating Committee while engaged in direct negotiations with the Company. Further membership on the committee will require agreement between the parties and will be at the full cost of the Union. (a) The Company recognizes the importance of prompt handling of Union business such as the handling of grievances throughout the process, negotiations of agreements, and the attendance at Union meetings at various locations. The Company further recognizes the importance of the role of Union representatives in carrying carry out the functions duties of the Union. (b) It is therefore agreed that Union representatives will be granted reasonable time off for the purpose of carrying out such functions. This time will be allowed as promptly as possible consistent with service pressures. In order an employees' representativeand report back to facilitate this process, it shall be the responsibility of the Union to afford as much notice as possible of such needs to the respective supervisors. (c) The Company agrees to provide transportation for Union representatives for Company and/or Union business in accordance with Company policy. 16.09 No employee shall suffer any loss of pay as a result of attendance at meetings with management personnel as contemplated by the terms of this Agreement. 16.10 When the Union appoints or elects employees covered by this Agreement to attend conventions or conferences such employees may be granted leave of absence without pay by the Company, consistent with service pressurestheir supervisorbefore resuming their duties. Such leave permission shall not be unreasonably withheld. Where practicable, when the Gallery requests the presence of an Alliance representativeat a meeting, such request will be communicated to the employee's supervisor. The procedure under this Clause Alliance Local will be advised of the of new employees within ten (10) working days of their starting date. The shall be: (a) have the opportunity to have an employeerepresentative introduced to new employees as part of the Employer's formal orientation interests. The Company shall Gallery will continue to pay make available to the employee as though working, and (b) Local Representatives of the Union specific locations on its premises for the placement of literature and continue to provide the use of office space. The Union shall reimburse provide a written list of the Company for those hours not actually worked upon receipt duly accredited Union representatives and the Gallery shall permit these named individuals access to the Gallery's premises to assist in the resolution of a proper account. 16.11 On request from complaint or a grievance or to attend meetings called by management. The Gallery agrees to continue to provide the for an electronicbulletin board to the Executive The Gallery will deduct an amount equal to the monthly membership dues, provided in writing by the Union, leave from the pay of absence all employees in the bargaining unit. Deductions will start with the first full calendar month of employment to the extent that earnings are available. Where an employeedoes not have sufficient earnings in respect of any month to allow for a maximum of four (4) years for full-time Union work the deductions, the Gallery shall not be granted without payobligated to make such deductions subsequent salary. Upon completion The deductions will be remitted to the Comptroller of the Union work within a reasonable period of time after deductions are made and be accompanied by particulars identifying each employee and the four (4) year limitdeductions made on the employee's behalf. The Gallery agrees to continuethe past practice of making deductions for other purposes on the basis of the production of appropriate documentation. No union organization, the employee shall be returned to the former position held or one of equal status or pay. Employees granted leave of absence under this provision shall accrue seniority during their absence. This leave as described herein shall be renewable every four (4) years. 16.12 Upon request from other than the Union, the Local Union President or her designate, providing they are covered by this collective agreement, shall be granted a leave permitted to have membership dues deducted by the Gallery from the pay of absence employees in the bargaining unit. The Union agrees to and save the Gallery harmless against any claim or liability arising out of the application of this Article, except for Union business. All such leave will be taken at a mutually agreeable time, any claim or liability arising out of an committed by the Gallery limited to four (4) hours or less per week and shall be without loss of pay or cost to the Unionamount actually involved in the error. 16.13 The Union District Safety Representative if elected from this bargaining unit will be allowed one (1) hour per day to attend to safety matters at a time mutually agreeable to the supervisor, and as much time as required to assist a Company Safety Official in accident investigation. 16.14 Chief Shop Stewards in Montreal, Toronto and Vancouver shall be provided with eight (8) hours per week to attend to Union matters. Should the membership increase above 250 at these stations the parties shall meet to review the time clearance requirements. Such time off will be arranged with local management. Office space shall be provided by the Company in Vancouver, Montreal and Toronto. 16.15 The Company agrees to consider specific requests for special shift arrangements for Union Representatives subject to operational requirements. 16.16 An employee granted leave under Clause 16.12 will be continued on the Company benefits package as per past practice, with the Union paying the premiums.

Employees’ Representatives. 16.01 The Union will select and designate from the employees such representative(s) as may be necessary for For the purpose of representing discussing and conferring with respect to any matter which concerns the employees under the terms employer-employee relationship, duly authorized representatives of the Agreement. 16.02 The Union Commission shall notify meet at any rea- sonable time with the Company in writing regularly elected officers of the names Union, who must be active members thereof, or a duly appointed committee of its accredited representatives and the General Chairpersons, and of any changes in the personnel thereof. The Company shall inform the Union in writing of the supervisor's position with whom said accredited representatives and the General Chairpersons shall deal and of any changes in the personnel thereof. 16.03 The Company will not discriminate against any employees, stewards or other Union representatives who from time to time represent other employees. 16.04 A Xxxxxxx or any member of the executive is a representative of the Union when dealing with the Company unless she specifically states that she is unable to act as such in a particular situation. 16.05 The Company agrees to provide the Secretary Treasurer of the District, every three (3) months, with a list of employees covered by this Agreement showing name, base and classification. 16.06 The Company shall provide a list of names of all new hires by status to all Chief Shop Stewards once each month. 16.07 The Company will continue to pay the monthly normal straight time salaries of three (3) designated members of the IAM&AW Negotiating Committee while engaged in direct negotiations with the Company. Further membership on the committee will require agreement between the parties and will Union, who may be at the full cost of the Union. (a) The Company recognizes the importance of prompt handling of Union business such as the handling of grievances throughout the process, negotiations of agreements, and the attendance at Union meetings at various locationsaccompanied by technical advis- ers. The Company further recognizes Union must apply in writing to the importance of the role of Union representatives Superintendent five (5) working days in carrying out the functions of the Union. (b) It advance when such a meeting is therefore agreed that Union representatives will be granted reasonable time off for the purpose of carrying out such functions. This time will be allowed as promptly as possible consistent with service pressuresrequested by them. In order to facilitate this processpromote and maintain a co-operative relationship, it shall be man- agement and union agree to work together in the responsibility operation of the Union-Management Consultation Committee and the Senior Un- ion/Management Labour Relations Committee. Up to two representatives from the Union who are required during their normal working hours to afford as much notice as possible meet with representatives of such needs to the respective supervisors. (c) The Company agrees to provide transportation for Union representatives for Company and/or Union business in accordance with Company policy. 16.09 No employee Commission concerning a grievance or union business, other than negotiation of a new Agreement, shall not suffer any loss of pay as pay. In meetings dealing with serious issues, requests for a result of attendance at meetings with management personnel as contemplated by the terms of this Agreement. 16.10 When third or fourth representative from the Union appoints or elects employees covered by this Agreement to attend conventions or conferences such employees may be granted leave of absence without pay by the Company, consistent with service pressures. Such leave shall not be unreasonably withheldwithheld by the Commission. The procedure under this Clause Commission shall be: (a) The Company shall continue provide up to pay the employee as though working, and (b) The Union shall reimburse the Company for those hours not actually worked upon receipt of a proper account. 16.11 On request from the Union, leave of absence for a maximum of four twenty (420) years paid days per year for full-time Union work shall be granted without pay. Upon completion of the Union work within the four (4) year limit, the employee shall be returned Local 2 Executive Representatives absent on leave to the former position held or one of equal status or pay. Employees granted leave of absence under this provision shall accrue seniority during their absence. This leave as described herein shall be renewable every four (4) years. 16.12 Upon request from the Union, the Local Union President or her designate, providing they are covered by this collective agreement, shall be granted a leave of absence for participate in Union business. All such leave will be taken at a mutually agreeable time, limited to four (4) hours or less per week and shall be without loss of pay or cost to the Union. 16.13 The Union District Safety Representative if elected from this bargaining unit will be allowed one (1) hour per day to attend to safety matters at a time mutually agreeable to the supervisor, and as much time as required to assist a Company Safety Official in accident investigation. 16.14 Chief Shop Stewards in Montreal, Toronto and Vancouver shall be provided with eight (8) hours per week to attend to Union matters. Should the membership increase above 250 at these stations the parties shall meet to review the time clearance requirements. Such time off will be arranged with local management. Office space shall be provided by the Company in Vancouver, Montreal and Toronto. 16.15 The Company agrees to consider specific requests for special shift arrangements for Union Representatives subject to operational requirements. 16.16 An employee granted leave under Clause 16.12 will be continued on the Company benefits package as per past practiceFor all additional days, with the sole exception of attending at negotiations with the Commission for the renewal of the Collective Agreement, the Commission agrees to continue the normal pay of Local 2 representatives for such leave and will xxxx Local 2 for such wages and all applicable benefits and the contributions by the Commission to the Pension Fund Society for such wages. In addition to the 20 days set out above, the Commission will provide up to five (5) Union paying Executive Representatives with normal pay to negotiate the premiumsrenewal of the Collective Agreement while at the hotel. In all cases of such leave, the Union must provide written request to the General Superintendent, five (5) business days in advance other than emergencies. The Commission will also provide a similar pay/billing arrangement when members are granted leave without pay for four hours or more for other union business. Whenever practical, the President, Vice President and Health & Safety Designate will be classed as day workers with weekends off during their entire term of office, so long as all three are not employ- ees from the same cost centre.

Employees’ Representatives. 16.01 The Union will select and designate from the employees such representative(s) as may be necessary for For the purpose of representing discussing and conferring with respect to any matter which concerns the employees under the terms employer-employee relationship, duly authorized representatives of the Agreement. 16.02 The Union Commission shall notify meet at any rea- sonable time with the Company in writing regularly elected officers of the names Union, who must be active members thereof, or a duly appointed committee of its accredited representatives and the General Chairpersons, and of any changes in the personnel thereof. The Company shall inform the Union in writing of the supervisor's position with whom said accredited representatives and the General Chairpersons shall deal and of any changes in the personnel thereof. 16.03 The Company will not discriminate against any employees, stewards or other Union representatives who from time to time represent other employees. 16.04 A Xxxxxxx or any member of the executive is a representative of the Union when dealing with the Company unless she specifically states that she is unable to act as such in a particular situation. 16.05 The Company agrees to provide the Secretary Treasurer of the District, every three (3) months, with a list of employees covered by this Agreement showing name, base and classification. 16.06 The Company shall provide a list of names of all new hires by status to all Chief Shop Stewards once each month. 16.07 The Company will continue to pay the monthly normal straight time salaries of three (3) designated members of the IAM&AW Negotiating Committee while engaged in direct negotiations with the Company. Further membership on the committee will require agreement between the parties and will Union, who may be at the full cost of the Union. (a) The Company recognizes the importance of prompt handling of Union business such as the handling of grievances throughout the process, negotiations of agreements, and the attendance at Union meetings at various locationsaccompanied by technical advis- ers. The Company further recognizes Union must apply in writing to the importance of the role of Union representatives Superintendent five (5) working days in carrying out the functions of the Union. (b) It advance when such a meeting is therefore agreed that Union representatives will be granted reasonable time off for the purpose of carrying out such functions. This time will be allowed as promptly as possible consistent with service pressuresrequested by them. In order to facilitate this processpromote and maintain a co-operative relationship, it shall be man- agement and union agree to work together in the responsibility operation of the Union-Management Consultation Committee and the Senior Un- ion/Management Labour Relations Committee. Up to two representatives from the Union who are required during their normal working hours to afford as much notice as possible meet with representatives of such needs to the respective supervisors. (c) The Company agrees to provide transportation for Union representatives for Company and/or Union business in accordance with Company policy. 16.09 No employee Commission concerning a grievance or union business, other than negotiation of a new Agreement, shall not suffer any loss of pay as pay. In meetings dealing with serious issues, requests for a result of attendance at meetings with management personnel as contemplated by the terms of this Agreement. 16.10 When third or fourth representative from the Union appoints or elects employees covered by this Agreement to attend conventions or conferences such employees may be granted leave of absence without pay by the Company, consistent with service pressures. Such leave shall not be unreasonably withheldwithheld by the Commission. The procedure under this Clause Commission shall be: (a) The Company shall continue provide up to pay the employee as though working, and (b) The Union shall reimburse the Company for those hours not actually worked upon receipt of a proper account. 16.11 On request from the Union, leave of absence for a maximum of four twenty (420) years paid days per year for full-time Union work shall be granted without pay. Upon completion of the Union work within the four (4) year limit, the employee shall be returned Local 2 Executive Representatives absent on leave to the former position held or one of equal status or pay. Employees granted leave of absence under this provision shall accrue seniority during their absence. This leave as described herein shall be renewable every four (4) years. 16.12 Upon request from the Union, the Local Union President or her designate, providing they are covered by this collective agreement, shall be granted a leave of absence for participate in Union business. All such leave will be taken at a mutually agreeable time, limited to four (4) hours or less per week and shall be without loss of pay or cost to the Union. 16.13 The Union District Safety Representative if elected from this bargaining unit will be allowed one (1) hour per day to attend to safety matters at a time mutually agreeable to the supervisor, and as much time as required to assist a Company Safety Official in accident investigation. 16.14 Chief Shop Stewards in Montreal, Toronto and Vancouver shall be provided with eight (8) hours per week to attend to Union matters. Should the membership increase above 250 at these stations the parties shall meet to review the time clearance requirements. Such time off will be arranged with local management. Office space shall be provided by the Company in Vancouver, Montreal and Toronto. 16.15 The Company agrees to consider specific requests for special shift arrangements for Union Representatives subject to operational requirements. 16.16 An employee granted leave under Clause 16.12 will be continued on the Company benefits package as per past practiceFor all additional days, with the sole exception of attending at negotiations with the Commission for the renewal of the Collective Agreement, the Commission agrees to continue the normal pay of Local 2 representatives for such leave and will bill Local 2 for such wages and all applicable benefits and the contributions by the Commission to the Pension Fund Society for such wages. In addition to the 20 days set out above, the Commission will provide up to five (5) Union paying Executive Representatives with normal pay to negotiate the premiumsrenewal of the Collective Agreement while at the hotel. In all cases of such leave, the Union must provide written request to the General Superintendent, five (5) business days in advance other than emergencies. The Commission will also provide a similar pay/billing arrangement when members are granted leave without pay for four hours or more for other union business. Whenever practical, the President, Vice President and Health & Safety Designate will be classed as day workers with weekends off during their entire term of office, so long as all three are not employ- ees from the same cost centre.