Common use of Employment Related Expenses Clause in Contracts

Employment Related Expenses. 28.1 Where an employee is required by law to hold an annual practising certificate in order to practise that profession or trade with the employing District Health Board, the cost of the certificate (including disciplinary levies where these are a prerequisite) shall be refunded to the employee provided that: 28.1.1 It must be a statutory requirement that a current certificate be held for the performance of duties. 28.1.2 The employee must be engaged in duties for which the holding of a certificate is a requirement. 28.2 The parties acknowledge that the Medical Council of New Zealand has introduced a requirement that RMOs who are registered in only a general scope of practice, and who are not participating in a vocational training programme, must participate in the approved recertification programme provided by BPAC(NZ) (InPractice). The parties agree that the costs of registration in this programme are an employment related expense within the meaning of the relevant clauses of the MECA, and will be met directly, or be reimbursed, by the employing DHB. 28.3 The employer will reimburse the annual cost of membership of relevant postgraduate colleges to eligible employees. 28.4 In recognition of the parties mutual support for Maori medical practitioners, the employer will reimburse full membership of Te Ohu Rata o Aotearoa – Maori Medical Practitioners Association (Te ORA) to eligible employees to a maximum of $300 per annum. (This clause shall take effect from 13 February 2017). 28.5 The employing DHB will reimburse the cost of initial application for provisional general registration to employees who graduate from a NZ medical school on or after 1 November 2015. 28.6 The employing District Health Board shall reimburse the actual and reasonable costs of the training undertaken in the pathway to obtain a New Zealand or Australasian vocational scope of practice, on the production of receipts, provided the employee is employed in New Zealand when the training is undertaken. For the sake of clarification, the above proviso is not intended to affect the practice whereby employees are reimbursed promptly upon production of receipts. The parties agree that the employing DHB may, where the employee requests it, directly pay to training providers training costs for RMOs. The RMO agrees that any full or partial refund of a training cost reimbursed or paid under this clause shall be paid back to the DHB that made that reimbursement or payment. Costs for the purposes of this clause shall include course, examination, modules and clinical assessments and other fees where they are incurred as a direct result of training required for achieving vocational scopes of practice. Costs also include reimbursement for required texts, travel, meals and accommodation. Vocational scopes of practice training includes, but is not limited to, such training as diplomas in child health, diplomas of O & G, ACLS, APLS, EMST, BST, other advanced diplomas and dental training. Agreement for reimbursement for any training costs not expressly covered by this agreement shall be discussed between the parties. The parties agree to work collaboratively towards the most cost effective mechanism of funding these costs without minimising any employee’s individual contractual rights under this clause. 28.7 The employing District Health Board shall provide professional indemnity insurance on a basis agreeable between the parties from time to time. 28.8 Where Employees are required to use their own cars for the purposes of work, they shall be reimbursed by the employer in accordance with the IRD mileage rates, subject to prior approval and conditions established by the Employer. Any change to this rate shall be effective from the first pay period following the date of promulgation by the IRD.

Employment Related Expenses. 28.1 Where an employee is required by law to hold 10.1 The cost of an annual practising certificate in order to practise that profession or trade with the employing District Health Board, the cost of the practicing certificate (including disciplinary levies where these are a prerequisite) shall be refunded to the employee RMO by their employing DHB provided that: 28.1.1 10.1.1 It must be a statutory requirement that a current certificate be held for the performance of duties. 28.1.2 10.1.2 The employee must be engaged in duties for which the holding of a certificate is a requirement. 28.2 10.2 The parties acknowledge that the Medical Council of New Zealand has introduced a requirement that RMOs who are registered in only a general scope of practice, and who are not participating in a vocational training programme, must participate in the approved recertification programme provided by BPAC(NZBPAC (NZ) (InPracticeIn Practice). The parties agree that the costs of registration in this programme are an employment related expense within the meaning of the relevant clauses of the MECA, and will be met directly, or be reimbursed, by the employing DHB. 28.3 10.3 The employer will reimburse the annual cost costs of membership of relevant postgraduate colleges to eligible employeesand other associated bodies required as part of a vocational training programme. 28.4 10.4 In recognition of the parties parties’ mutual support for Maori medical practitioners, the employer will reimburse full membership of Te Ohu Rata o Aotearoa – Maori Medical Practitioners Association (Te ORATeORA) to eligible employees to a maximum of $300 per annum. (This clause shall take effect from 13 February 2017). 28.5 10.5 The employing DHB will reimburse the cost of initial application for provisional general registration to employees who graduate from a NZ medical school on or after 1 November 2015school. 28.6 10.6 For Registrars on a vocational training programme: 10.6.1 The employing District Health Board DHB shall reimburse the actual and reasonable costs of the training undertaken in the pathway to obtain a New Zealand or Australasian vocational scope of practice, on the production of receipts, provided the employee is employed in New Zealand when the training is undertaken. For the sake of clarification, the above proviso is not intended to affect the practice whereby employees are reimbursed promptly upon production of receipts. . 10.6.2 The parties agree that the employing DHB may, where the employee requests it, directly pay to training providers training costs for RMOs. The RMO agrees that any full or partial refund of a training cost reimbursed or paid under this clause shall be paid back to the DHB that made that reimbursement or payment. Costs for the purposes of this clause shall include course, examination, modules and clinical assessments and other fees where they are incurred as a direct result of training required for achieving vocational scopes of practice. Costs also include reimbursement . 10.6.3 Registrars will be reimbursed for required texts, accommodation, travel, meals and accommodationtravel related expenses. Vocational scopes of practice training includes, but is not limited to, such training as diplomas in child health, diplomas of O & G, ACLS, APLS, EMST, BST, other advanced diplomas and dental training. degrees. 10.6.4 Agreement for reimbursement for any training costs not expressly covered by this agreement shall be discussed between the parties. The parties agree to work collaboratively towards the most cost effective mechanism of funding these costs without minimising any employee’s individual contractual rights under this clausethe MECA. 28.7 The employing District Health Board 10.7 Notwithstanding the above, approval from the appropriate clinical lead must be obtained in respect of any costs associated with sitting a vocational examination for the second time, or in the instance of an examination required to obtain vocational registration (such as a fellowship exam or similar) the employer will reimburse up to three attempts. 10.8 Registrars not in a vocational training programme and House Officers in their second year and above will be entitled to the costs pertaining to attending approved courses and events that facilitate their acceptance onto a vocational training programme, subject to support from the appropriate clinical lead. Costs for this purpose include reimbursement for required texts, travel and accommodation and includes, but is not limited to, such training as ASSET, CCrISP, EMST, Clear, ACLS, APLS, college exams, and application to training fees. Agreement for reimbursement for any costs not expressly covered by this agreement shall provide professional indemnity insurance on a basis agreeable be discussed between the parties from time to timeif deemed relevant for progression towards a vocational training pathway. 28.8 10.8.1 If there is dispute regarding the relevance of a particular cost for the purposes of progression towards a vocational training pathway, this dispute shall be referred to the Chief Medical Officer (or their delegate) for resolution and in consultation with department clinical lead. 10.8.2 All Registrars, whether or not on a vocational training programme, will be entitled to an additional maximum of $2,000 per annum for each full year of service with effect from 10 December 2018 for the purpose of implements to aid in training. Costs for this purpose include but are not limited to personal computers / tablets, textbooks not on the required reading list, subscriptions to journals, subscriptions to vocational education websites and personal surgical / medical equipment. This allowance can also be used for conferences. Eligibility is subject to the RMO completing 12 months of service as an RMO with the DHBs. The approval and administration of this entitlement will be subject to DHB policies around CME funding. 10.8.3 The funding in 10.8 may be accrued for up to the equivalent of three years’ entitlement ($6,000) and may be transferred between DHB employments, provided the quantum does not exceed this amount. 10.9 The employer shall reimburse an employee for membership of the Medical Protection Society or an agreed alternative. 10.10 Where Employees employees are required to use their own cars for the purposes of workwork (such as on- call components, they shall be reimbursed by or travel to satellite sites away from the primary workplace), the employer in accordance with shall pay a private motor vehicle mileage allowance at the standard IRD mileage ratesrate, subject to prior approval and conditions established by the Employeremployer. Any change to this rate shall be effective from the first pay period following the date of promulgation by the IRD.

Employment Related Expenses. 28.1 The parties acknowledge the importance of timely reimbursement of expense claims under this clause. The DHBs commit to process all completed reimbursement claims within 4 to 6 weeks of their submission. Where an employee there is required by law a pattern of failure to hold meet these timeframes, STONZ will raise the issue with DHB management, and the parties will work to address any systemic problems. 10.1 The cost of an annual practising certificate in order to practise that profession or trade with the employing District Health Board, the cost of the practicing certificate (including disciplinary levies where these are a prerequisite) shall be refunded to the employee RMO by their employing DHB provided that: 28.1.1 10.1.1 It must be a statutory requirement that a current certificate be held for the performance of duties. 28.1.2 10.1.2 The employee must be engaged in duties for which the holding of a certificate is a requirement. 28.2 10.2 The parties acknowledge that the Medical Council of New Zealand has introduced a requirement that RMOs who are registered in only a general scope of practice, and who are not participating in a vocational training programme, must participate in the approved recertification programme provided by BPAC(NZBPAC (NZ) (InPracticeIn Practice). The parties agree that the costs of registration in this programme are an employment related expense within the meaning of the relevant clauses of the MECA, and will be met directly, or be reimbursed, by the employing DHB. 28.3 10.3 The employer will reimburse the annual cost costs of membership of relevant postgraduate colleges to eligible employeesand other associated bodies required as part of a vocational training programme. 28.4 10.4 In recognition of the parties parties’ mutual support for Maori medical practitioners, the employer will reimburse full membership of Te Ohu Rata o Aotearoa – Maori Medical Practitioners Association (Te ORATeORA) to eligible employees to a maximum of $300 per annum. (This clause shall take effect from 13 February 2017). 28.5 10.5 The employing DHB will reimburse the cost of initial application for provisional general registration to employees who graduate from a NZ medical school on or after 1 November 2015school. 28.6 10.6 For Registrars on a vocational training programme: 10.6.1 The employing District Health Board DHB shall reimburse the actual and reasonable costs of the training undertaken in the pathway to obtain a New Zealand or Australasian vocational scope of practice, on the production of receipts, provided the employee is employed in New Zealand when the training is undertaken. For the sake of clarification, the above proviso is not intended to affect the practice whereby employees are reimbursed promptly upon production of receipts. . 10.6.2 The parties agree that the employing DHB may, where the employee requests it, directly pay to training providers training costs for RMOs. The RMO agrees that any full or partial refund of a training cost reimbursed or paid under this clause shall be paid back to the DHB that made that reimbursement or payment. Costs for the purposes of this clause shall include course, examination, modules and clinical assessments and other fees where they are incurred as a direct result of training required for achieving vocational scopes of practice. Costs also include reimbursement . 10.6.3 Registrars will be reimbursed for required texts, travel, meals and accommodationaccommodation related expenses (including meals). Vocational scopes of practice training includes, but is not limited to, such training as diplomas in child health, diplomas of O & G, ACLS, APLS, EMST, BST, other advanced diplomas and dental training. degrees. 10.6.4 Agreement for reimbursement for any training costs not expressly covered by this agreement shall be discussed between the parties. The parties agree to work collaboratively towards the most cost cost-effective mechanism of funding these costs without minimising any employee’s individual contractual rights under this clausethe MECA. 28.7 The employing District Health Board 10.7 Notwithstanding the above, approval from the appropriate clinical lead must be obtained in respect of any costs associated with sitting a vocational examination for the second time, or in the instance of an examination required to obtain vocational registration (such as a fellowship exam or similar) the employer will reimburse up to three attempts. 10.8 Registrars not in a vocational training programme and House Officers in their second year and above will be entitled to the costs pertaining to attending approved courses and events that facilitate their acceptance onto a vocational training programme, subject to support from the appropriate clinical lead. Costs for this purpose include reimbursement for required texts, travel, and accommodation related expenses (including meals), and includes, but is not limited to, such training as ASSET, CCrISP, EMST, Clear, ACLS, APLS, college exams, and application to training fees. Agreement for reimbursement for any costs not expressly covered by this agreement shall provide professional indemnity insurance on a basis agreeable be discussed between the parties from time to timeif deemed relevant for progression towards a vocational training pathway. 28.8 Where Employees are required to use their own cars 10.8.1 If there is dispute regarding the relevance of a particular cost for the purposes of workprogression towards a vocational training pathway, they this dispute shall be reimbursed by referred to the employer Chief Medical Officer (or their delegate) for resolution and in accordance consultation with department clinical lead. 10.8.2 All Registrars, whether or not on a vocational training programme, will be entitled to an additional maximum of $2,000 per annum for each full year of service with effect from 10 December 2018 for the purpose of implements to aid in training. Costs for this purpose include but are not limited to personal computers / tablets, textbooks not on the required reading list, subscriptions to journals, subscriptions to vocational education websites and personal surgical / medical equipment. This allowance can also be used for conferences. Eligibility is subject to the RMO completing 12 months of service as an RMO with the IRD mileage rates, DHBs. The approval and administration of this entitlement will be subject to prior approval DHB policies around CME funding. 10.8.3 The funding in 10.8 may be accrued for up to the equivalent of three years’ entitlement ($6,000) and conditions established by may be transferred between DHB employments, provided the Employerquantum does not exceed this amount. 10.9 In addition to 10.8, from 18 January 2021, House Officers (including Senior House Officers) in their second and subsequent year of service with the DHBs can access a grant on the following basis: 10.9.1 Reimbursement to an additional maximum of $500 per annum to support purchase of textbooks, subscriptions to journals, subscriptions to vocational education websites or attendance at conferences. The purpose of this grant is to assist them in their acceptance onto a New Zealand or Australasian vocational training programme. 10.9.2 Proposed expenditure for which reimbursement under this clause is sought should be discussed with the relevant educational supervisor or senior medical officer with an understanding of the entry requirements of the particular vocational programme and should be part of a House Officer’s documented career plan. 10.9.3 The grant is portable between DHBs and may only be claimed in two successive years (i.e., a maximum of $1,000 per House Officer over two years). Any change unspent amount does not carry over when the RMO is appointed to a Registrar position, where the specific provision of 10.8.2 apply. 10.9.4 The grant under this rate shall clause cannot be effective from used to reimburse the first pay period following the date purchase of promulgation by the IRDIT equipment or medical/surgical equipment.

Employment Related Expenses. 28.1 Where an employee is required by law to hold 10.1 The cost of an annual practising certificate in order to practise that profession or trade with the employing District Health Board, the cost of the practicing certificate (including disciplinary levies where these are a prerequisite) shall be refunded to the employee RMO by their employing DHB provided that: 28.1.1 10.1.1 It must be a statutory requirement that a current certificate be held for the performance of duties. 28.1.2 10.1.2 The employee must be engaged in duties for which the holding of a certificate is a requirement. 28.2 10.2 The parties acknowledge that the Medical Council of New Zealand has introduced a requirement that RMOs who are registered in only a general scope of practice, and who are not participating in a vocational training programme, must participate in the approved recertification programme provided by BPAC(NZBPAC (NZ) (InPracticeIn Practice). The parties agree that the costs of registration in this programme are an employment related expense within the meaning of the relevant clauses of the MECA, and will be met directly, or be reimbursed, by the employing DHB. 28.3 10.3 The employer will reimburse the annual cost costs of membership of relevant postgraduate colleges to eligible employeesand other associated bodies required as part of a vocational training programme. 28.4 10.4 In recognition of the parties parties’ mutual support for Maori medical practitioners, the employer will reimburse full membership of Te Ohu Rata o Aotearoa – Maori Medical Practitioners Association (Te ORATeORA) to eligible employees to a maximum of $300 per annum. (This clause shall take effect from 13 February 2017). 28.5 10.5 The employing DHB will reimburse the cost of initial application for provisional general registration to employees who graduate from a NZ medical school on or after 1 November 2015school. 28.6 10.6 For Registrars on a vocational training programme: 10.6.1 The employing District Health Board DHB shall reimburse the actual and reasonable costs of the training undertaken in the pathway to obtain a New Zealand or Australasian vocational scope of practice, on the production of receipts, provided the employee is employed in New Zealand when the training is undertaken. For the sake of clarification, the above proviso is not intended to affect the practice whereby employees are reimbursed promptly upon production of receipts. . 10.6.2 The parties agree that the employing DHB may, where the employee requests it, directly pay to training providers training costs for RMOs. The RMO agrees that any full or partial refund of a training cost reimbursed or paid under this clause shall be paid back to the DHB that made that reimbursement or payment. Costs for the purposes of this clause shall include course, examination, modules and clinical assessments and other fees where they are incurred as a direct result of training required for achieving vocational scopes of practice. Costs also include reimbursement . 10.6.3 Registrars will be reimbursed for required texts, travel, meals travel and accommodationaccommodation related expenses (including meals). Vocational scopes of practice training includes, but is not limited to, such training as diplomas in child health, diplomas of O & G, ACLS, APLS, EMST, BST, other advanced diplomas and dental training. degrees. 10.6.4 Agreement for reimbursement for any training costs not expressly covered by this agreement shall be discussed between the parties. The parties agree to work collaboratively towards the most cost effective mechanism of funding these costs without minimising any employee’s individual contractual rights under this clausethe MECA. 28.7 The employing District Health Board 10.7 Notwithstanding the above, approval from the appropriate clinical lead must be obtained in respect of any costs associated with sitting a vocational examination for the second time, or in the instance of an examination required to obtain vocational registration (such as a fellowship exam or similar) the employer will reimburse up to three attempts. 10.8 Registrars not in a vocational training programme and House Officers in their second year and above will be entitled to the costs pertaining to attending approved courses and events that facilitate their acceptance onto a vocational training programme, subject to support from the appropriate clinical lead. Costs for this purpose include reimbursement for required texts, travel and accommodation related expenses (including meals), and includes, but is not limited to, such training as ASSET, CCrISP, EMST, Clear, ACLS, APLS, college exams, and application to training fees. Agreement for reimbursement for any costs not expressly covered by this agreement shall provide professional indemnity insurance on a basis agreeable be discussed between the parties from time to timeif deemed relevant for progression towards a vocational training pathway. 28.8 Where Employees are required to use their own cars 10.8.1 If there is dispute regarding the relevance of a particular cost for the purposes of workprogression towards a vocational training pathway, they this dispute shall be reimbursed by referred to the employer Chief Medical Officer (or their delegate) for resolution and in accordance consultation with department clinical lead. 10.8.2 All Registrars, whether or not on a vocational training programme, will be entitled to an additional maximum of $2,000 per annum for each full year of service with effect from 10 December 2018 for the purpose of implements to aid in training. Costs for this purpose include but are not limited to personal computers / tablets, textbooks not on the required reading list, subscriptions to journals, subscriptions to vocational education websites and personal surgical / medical equipment. This allowance can also be used for conferences. Eligibility is subject to the RMO completing 12 months of service as an RMO with the IRD mileage rates, DHBs. The approval and administration of this entitlement will be subject to prior approval DHB policies around CME funding. 10.8.3 The funding in 10.8 may be accrued for up to the equivalent of three years’ entitlement ($6,000) and conditions established by may be transferred between DHB employments, provided the Employerquantum does not exceed this amount. 10.9 In addition to 10.8, from 18 January 2021, House Officers (including Senior House Officers) in their second and subsequent year of service with the DHBs can access a grant on the following basis: 10.9.1 Reimbursement to an additional maximum of $500 per annum to support purchase of textbooks, subscriptions to journals, subscriptions to vocational education websites or attendance at conferences. The purpose of this grant is to assist them in their acceptance onto a New Zealand or Australasian vocational training programme. 10.9.2 Proposed expenditure for which reimbursement under this clause is sought should be discussed with the relevant educational supervisor or senior medical officer with an understanding of the entry requirements of the particular vocational programme, and should be part of a House Officer’s documented career plan. 10.9.3 The grant is portable between DHBs and may only be claimed in two successive years (i.e. a maximum of $1,000 per House Officer over two years). Any change unspent amount does not carry over when the RMO is appointed to a Registrar position, where the specific provision of 10.8.2 apply. 10.9.4 The grant under this rate shall clause cannot be effective from used to reimburse the first pay period following the date purchase of promulgation by the IRDIT equipment or medical/surgical equipment.

Employment Related Expenses. 28.1 The parties acknowledge the importance of timely reimbursement of expense claims under this clause. The DHBs commit to process all completed reimbursement claims within 4 to 6 weeks of their submission. Where an employee there is required by law a pattern of failure to hold meet these timeframes, STONZ will raise the issue with DHB management, and the parties will work to address any systemic problems. 10.1 The cost of an annual practising certificate in order to practise that profession or trade with the employing District Health Board, the cost of the practicing certificate (including disciplinary levies where these are a prerequisite) shall be refunded to the employee RMO by their employing DHB provided that: 28.1.1 10.1.1 It must be a statutory requirement that a current certificate be held for the performance of duties. 28.1.2 10.1.2 The employee must be engaged in duties for which the holding of a certificate is a requirement. 28.2 10.2 The parties acknowledge that the Medical Council of New Zealand has introduced a requirement that RMOs who are registered in only a general scope of practice, and who are not participating in a vocational training programme, must participate in the approved recertification programme provided by BPAC(NZBPAC (NZ) (InPracticeIn Practice). The parties agree that the costs of registration in this programme are an employment related expense within the meaning of the relevant clauses of the MECA, and will be met directly, or be reimbursed, by the employing DHB. 28.3 10.3 The employer will reimburse the annual cost costs of membership of relevant postgraduate colleges to eligible employeesand other associated bodies required as part of a vocational training programme. 28.4 10.4 In recognition of the parties parties’ mutual support for Maori medical practitioners, the employer will reimburse full membership of Te Ohu Rata o Aotearoa – Maori Medical Practitioners Association (Te ORATeORA) to eligible employees to a maximum of $300 per annum. (This clause shall take effect from 13 February 2017). 28.5 10.5 The employing DHB will reimburse the cost of initial application for provisional general registration to employees who graduate from a NZ medical school on or after 1 November 2015school. 28.6 10.6 For Registrars on a vocational training programme: 10.6.1 The employing District Health Board DHB shall reimburse the actual and reasonable costs of the training undertaken in the pathway to obtain a New Zealand or Australasian vocational scope of practice, on the production of receipts, provided the employee is employed in New Zealand when the training is undertaken. For the sake of clarification, the above proviso is not intended to affect the practice whereby employees are reimbursed promptly upon production of receipts. . 10.6.2 The parties agree that the employing DHB may, where the employee requests it, directly pay to training providers training costs for RMOs. The RMO agrees that any full or partial refund of a training cost reimbursed or paid under this clause shall be paid back to the DHB that made that reimbursement or payment. Costs for the purposes of this clause shall include course, examination, modules and clinical assessments and other fees where they are incurred as a direct result of training required for achieving vocational scopes of practice. Costs also include reimbursement . 10.6.3 Registrars will be reimbursed for required texts, travel, meals and accommodationaccommodation related expenses (including meals). Vocational scopes of practice training includes, but is not limited to, such training as diplomas in child health, diplomas of O & G, ACLS, APLS, EMST, BST, other advanced diplomas and dental training. degrees. 10.6.4 Agreement for reimbursement for any training costs not expressly covered by this agreement shall be discussed between the parties. The parties agree to work collaboratively towards the most cost cost-effective mechanism of funding these costs without minimising any employee’s individual contractual rights under this clausethe MECA. 28.7 The employing District Health Board 10.7 Notwithstanding the above, approval from the appropriate clinical lead must be obtained in respect of any costs associated with sitting a vocational examination for the second time, or in the instance of an examination required to obtain vocational registration (such as a fellowship exam or similar) the employer will reimburse up to three attempts. 10.8 Registrars not in a vocational training programme and House Officers in their second year and above will be entitled to the costs pertaining to attending approved courses and events that facilitate their acceptance onto a vocational training programme, subject to support from the appropriate clinical lead. Costs for this purpose include reimbursement for required texts, travel, and accommodation related expenses (including meals), and includes, but is not limited to, such training as ASSET, CCrISP, EMST, Clear, ACLS, APLS, college exams, and application to training fees. Agreement for reimbursement for any costs not expressly covered by this agreement shall provide professional indemnity insurance on a basis agreeable be discussed between the parties from time to timeif deemed relevant for progression towards a vocational training pathway. 28.8 10.8.1 If there is dispute regarding the relevance of a particular cost for the purposes of progression towards a vocational training pathway, this dispute shall be referred to the Chief Medical Officer (or their delegate) for resolution and in consultation with department clinical lead. 10.8.2 All Registrars, whether or not on a vocational training programme, will be entitled to an additional maximum of $2,000 per annum for each full year of service with effect from 10 December 2018 for the purpose of implements to aid in training. Costs for this purpose include but are not limited to personal computers / tablets, textbooks not on the required reading list, subscriptions to journals, subscriptions to vocational education websites and personal surgical / medical equipment. This allowance can also be used for conferences. Eligibility is subject to the RMO completing 12 months of service as an RMO with the DHBs. The approval and administration of this entitlement will be subject to DHB policies around CME funding. 10.8.3 The funding in 10.8 may be accrued for up to the equivalent of three years’ entitlement ($6,000) and may be transferred between DHB employments, provided the quantum does not exceed this amount. 10.9 In addition to 10.8, from 18 January 2021, House Officers (including Senior House Officers) in their second and subsequent year of service with the DHBs can access a grant on the following basis: 10.9.1 Reimbursement to an additional maximum of $500 per annum to support purchase of textbooks, subscriptions to journals, subscriptions to vocational education websites or attendance at conferences. The purpose of this grant is to assist them in their acceptance onto a New Zealand or Australasian vocational training programme. 10.9.2 Proposed expenditure for which reimbursement under this clause is sought should be discussed with the relevant educational supervisor or senior medical officer with an understanding of the entry requirements of the particular vocational programme and should be part of a House Officer’s documented career plan. 10.9.3 The grant is portable between DHBs and may only be claimed in two successive years (i.e., a maximum of $1,000 per House Officer over two years). Any unspent amount does not carry over when the RMO is appointed to a Registrar position, where the specific provision of 10.8.2 apply. 10.9.4 The grant under this clause cannot be used to reimburse the purchase of IT equipment or medical/surgical equipment. 10.10 The employer shall reimburse an employee for membership of the Medical Protection Society or an agreed alternative. 10.11 Where Employees employees are required to use their own cars for the purposes of workwork (such as on-call components, they shall be reimbursed by or travel to satellite sites away from the primary workplace), the employer in accordance with shall pay a private motor vehicle mileage allowance at the standard IRD mileage ratesrate, subject to prior approval and conditions established by the Employeremployer. Any change to this rate shall be effective from the first pay period following the date of promulgation by the IRD.

Employment Related Expenses. 28.1 Where an employee is required by law to hold an annual practising certificate in order to practise that profession or trade with the employing District Health Board, the cost of the certificate (including disciplinary levies where these are a prerequisite) shall be refunded to the employee provided that: 28.1.1 It must be a statutory requirement that a current certificate be held for the performance of duties. 28.1.2 The employee must be engaged in duties for which the holding of a certificate is a requirement. 28.2 The parties acknowledge that the Medical Council of New Zealand has introduced a requirement that RMOs who are registered in only a general scope of practice, and who are not participating in a vocational training programme, must participate in the approved recertification programme provided by BPAC(NZ) (InPractice). The parties agree that the costs of registration in this programme are an employment related expense within the meaning of the relevant clauses of the Agreement MECA, and will be met directly, or be reimbursed, by the employing DHB. 28.3 The employer will reimburse the annual cost of membership of relevant postgraduate colleges to eligible employees. 28.4 In recognition of the parties mutual support for Maori medical practitioners, the employer will reimburse full membership of Te Ohu Rata o Aotearoa – Maori Medical Practitioners Association (Te ORATeORA) to eligible employees to a maximum of $300 per annum. (This clause shall take effect from 13 February 2017). 28.5 The employing DHB will reimburse the cost of initial application for provisional general registration to employees who graduate from a NZ medical school on or after 1 November 2015. 28.6 The employing District Health Board shall reimburse the actual and reasonable costs of the training undertaken in the pathway to obtain a New Zealand or Australasian vocational scope of practice, on the production of receipts, provided the employee is employed in New Zealand when the training is undertaken. For the sake of clarification, the above proviso is not intended to affect the practice whereby employees are reimbursed promptly upon production of receipts. The parties agree that the employing DHB may, where the employee requests it, directly pay to training providers training costs for RMOs. The RMO agrees that any full or partial refund of a training cost reimbursed or paid under this clause shall be paid back to the DHB that made that reimbursement or payment. Costs for the purposes of this clause shall include course, examination, modules and clinical assessments and other fees where they are incurred as a direct result of training required for achieving vocational scopes of practice. Costs also include reimbursement for required texts, travel, meals travel and accommodation. Vocational scopes of practice training includes, but is not limited to, such training as diplomas in child health, diplomas of O & G, ACLS, APLS, EMST, BST, other advanced diplomas and dental training. Agreement for reimbursement for any training costs not expressly covered by this agreement shall be discussed between the parties. The parties agree to work collaboratively towards the most cost effective mechanism of funding these costs without minimising any employee’s individual contractual rights under this clause. 28.7 The employing District Health Board shall provide professional indemnity insurance on a basis agreeable between the parties from time to time. 28.8 Where Employees are required to use their own cars for the purposes of work, they shall be reimbursed by the employer in accordance with the IRD shall pay a private motor vehicle mileage ratesallowance at a rate, subject to prior approval and conditions established by the Employer. Any change to this rate shall be effective from the first pay period following the date of promulgation by the IRDemployer.

Employment Related Expenses. 28.1 The parties acknowledge the importance of timely reimbursement of expense claims under this clause. The Employer commits to process all completed reimbursement claims within 4 to 6 weeks of their submission. Where an employee there is required by law a pattern of failure to hold meet these timeframes, STONZ will raise the issue with District management, and the parties will work to address any systemic problems. 10.1 The cost of an annual practising certificate in order to practise that profession or trade with the employing District Health Board, the cost of the practicing certificate (including disciplinary levies where these are a prerequisite) shall be refunded to the employee RMO by their employing District provided that: 28.1.1 10.1.1 It must be a statutory requirement that a current certificate be held for the performance of duties. 28.1.2 10.1.2 The employee must be engaged in duties for which the holding of a certificate is a requirement. 28.2 10.2 The parties acknowledge that the Medical Council of New Zealand has introduced a requirement that RMOs who are registered in only a general scope of practice, and who are not participating in a vocational training programme, must participate in the approved recertification programme provided by BPAC(NZBPAC (NZ) (InPracticeIn Practice). The parties agree that the costs of registration in this programme are an employment related expense within the meaning of the relevant clauses of the MECA, and will be met directly, or be reimbursed, by the employing DHBDistrict. 28.3 10.3 The employer will reimburse the annual cost costs of membership of relevant postgraduate colleges to eligible employeesand other associated bodies required as part of a vocational training programme. 28.4 10.4 In recognition of the parties parties’ mutual support for Maori Māori medical practitioners, the employer will reimburse full membership of Te Ohu Rata o Aotearoa – Maori Māori Medical Practitioners Association (Te ORATeORA) to eligible employees to a maximum of $300 per annum. (This clause shall take effect from 13 February 2017). 28.5 10.5 The employing DHB District will reimburse the cost of initial application for provisional general registration to employees who graduate from a NZ medical school on or after 1 November 2015school. 28.6 10.6 For Registrars on a vocational training programme: 10.6.1 The employing District Health Board shall reimburse the actual and reasonable costs of the training undertaken in the pathway to obtain a New Zealand or Australasian vocational scope of practice, on the production of receipts, provided the employee is employed in New Zealand when the training is undertaken. For the sake of clarification, the above proviso is not intended to affect the practice whereby employees are reimbursed promptly upon production of receipts. . 10.6.2 The parties agree that the employing DHB District may, where the employee requests it, directly pay to training providers training costs for RMOs. The RMO agrees that any full or partial refund of a training cost reimbursed or paid under this clause shall be paid back to the DHB Employer that made that reimbursement or payment. Costs for the purposes of this clause shall include course, examination, modules and clinical assessments and other fees where they are incurred as a direct result of training required for achieving vocational scopes of practice. Costs also include reimbursement . 10.6.3 Registrars will be reimbursed for required texts, travel, meals and accommodationaccommodation related expenses (including meals). Vocational scopes of practice training includes, but is not limited to, such training as diplomas in child health, diplomas of O & G, ACLS, APLS, EMST, BST, other advanced diplomas and dental training. degrees. 10.6.4 Agreement for reimbursement for any training costs not expressly covered by this agreement shall be discussed between the parties. The parties agree to work collaboratively towards the most cost cost-effective mechanism of funding these costs without minimising any employee’s individual contractual rights under this clausethe MECA. 28.7 The employing District Health Board 10.7 Notwithstanding the above, approval from the appropriate clinical lead must be obtained in respect of any costs associated with sitting a vocational examination for the second time, or in the instance of an examination required to obtain vocational registration (such as a fellowship exam or similar) the employer will reimburse up to three attempts. 10.8 Registrars not in a vocational training programme and House Officers in their second year and above will be entitled to the costs pertaining to attending approved courses and events that facilitate their acceptance onto a vocational training programme, subject to support from the appropriate clinical lead. Costs for this purpose include reimbursement for required texts, travel, and accommodation related expenses (including meals), and includes, but is not limited to, such training as ASSET, CCrISP, EMST, Clear, ACLS, APLS, college exams, and application to training fees. Agreement for reimbursement for any costs not expressly covered by this agreement shall provide professional indemnity insurance on a basis agreeable be discussed between the parties from time to timeif deemed relevant for progression towards a vocational training pathway. 28.8 10.8.1 If there is dispute regarding the relevance of a particular cost for the purposes of progression towards a vocational training pathway, this dispute shall be referred to the Chief Medical Officer (or their delegate) for resolution and in consultation with department clinical lead. 10.8.2 All Registrars, whether or not on a vocational training programme, will be entitled to an additional maximum of $2,000 per annum for each full year of service with effect from 10 December 2018 for the purpose of implements to aid in training. Costs for this purpose include but are not limited to personal computers / tablets, textbooks not on the required reading list, subscriptions to journals, subscriptions to vocational education websites and personal surgical / medical equipment. This allowance can also be used for conferences. Eligibility is subject to the RMO completing 12 months of service as an RMO with Te Whatu Ora. The approval and administration of this entitlement will be subject to the Employer’s policies around CME funding. 10.8.3 The funding in 10.8 may be accrued for up to the equivalent of three years’ entitlement ($6,000) and may be transferred between District employments, provided the quantum does not exceed this amount. 10.9 In addition to 10.8, from 18 January 2021, House Officers (including Senior House Officers) in their second and subsequent year of service with the Employer can access a grant on the following basis: 10.9.1 Reimbursement to an additional maximum of $500 per annum to support purchase of textbooks, subscriptions to journals, subscriptions to vocational education websites or attendance at conferences. The purpose of this grant is to assist them in their acceptance onto a New Zealand or Australasian vocational training programme. 10.9.2 Proposed expenditure for which reimbursement under this clause is sought should be discussed with the relevant educational supervisor or senior medical officer with an understanding of the entry requirements of the particular vocational programme and should be part of a House Officer’s documented career plan. 10.9.3 The grant is portable between Districts and may only be claimed in two successive years (i.e., a maximum of $1,000 per House Officer over two years). Any unspent amount does not carry over when the RMO is appointed to a Registrar position, where the specific provision of 10.8.2 apply. 10.9.4 The grant under this clause cannot be used to reimburse the purchase of IT equipment or medical/surgical equipment. 10.10 The employer shall reimburse an employee for membership of the Medical Protection Society or an agreed alternative. 10.11 Where Employees employees are required to use their own cars for the purposes of workwork (such as on-call components, they shall be reimbursed by or travel to satellite sites away from the primary workplace), the employer in accordance with shall pay a private motor vehicle mileage allowance at the standard IRD mileage ratesrate, subject to prior approval and conditions established by the Employeremployer. Any change to this rate shall be effective from the first pay period following the date of promulgation by the IRD. 10.12 Where the mileage allowance is paid, an employee may also claim actual and reasonable costs of that work-related travel in accordance with Employer policy. Such costs may include parking charges (excluding parking fines) and road tolls.

Employment Related Expenses. 28.1 The parties acknowledge the importance of timely reimbursement of expense claims under this clause. The Employer commits to process all completed reimbursement claims within 4 to 6 weeks of their submission. Where an employee there is required by law a pattern of failure to hold meet these timeframes, STONZ will raise the issue with District management, and the parties will work to address any systemic problems. 10.1 The cost of an annual practising certificate in order to practise that profession or trade with the employing District Health Board, the cost of the practicing certificate (including disciplinary levies where these are a prerequisite) shall be refunded to the employee RMO by their employing District provided that: 28.1.1 10.1.1 It must be a statutory requirement that a current certificate be held for the performance of duties. 28.1.2 10.1.2 The employee must be engaged in duties for which the holding of a certificate is a requirement. 28.2 10.2 The parties acknowledge that the Medical Council of New Zealand has introduced a requirement that RMOs who are registered in only a general scope of practice, and who are not participating in a vocational training programme, must participate in the approved recertification programme provided by BPAC(NZBPAC (NZ) (InPracticeIn Practice). The parties agree that the costs of registration in this programme are an employment related expense within the meaning of the relevant clauses of the MECA, and will be met directly, or be reimbursed, by the employing DHBDistrict. 28.3 10.3 The employer will reimburse the annual cost costs of membership of relevant postgraduate colleges to eligible employeesand other associated bodies required as part of a vocational training programme. 28.4 10.4 In recognition of the parties parties’ mutual support for Maori Māori medical practitioners, the employer will reimburse full membership of Te Ohu Rata o Aotearoa – Maori Māori Medical Practitioners Association (Te ORATeORA) to eligible employees to a maximum of $300 per annum. (This clause shall take effect from 13 February 2017)The parties agree to review the level of fee reimbursement if these are proposed to increase. 28.5 10.5 The employing DHB District will reimburse the cost of initial application for provisional general registration to employees who graduate from a NZ medical school on or after 1 November 2015school. 28.6 10.6 For Registrars on a vocational training programme: 10.6.1 The employing District Health Board shall reimburse the actual and reasonable costs of the training undertaken in the pathway to obtain a New Zealand or Australasian vocational scope of practice, on the production of receipts, provided the employee is employed in New Zealand when the training is undertaken. For the sake of clarification, the above proviso is not intended to affect the practice whereby employees are reimbursed promptly upon production of receipts. . 10.6.2 The parties agree that the employing DHB District may, where the employee requests it, directly pay to training providers training costs for RMOs. The RMO agrees that any full or partial refund of a training cost reimbursed or paid under this clause shall be paid back to the DHB Employer that made that reimbursement or payment. Costs for the purposes of this clause shall include course, examination, modules and clinical assessments and other fees where they are incurred as a direct result of training required for achieving vocational scopes of practice. Costs also include reimbursement . 10.6.3 Registrars will be reimbursed for required texts, travel, meals and accommodationaccommodation related expenses (including meals). Vocational scopes of practice training includes, but is not limited to, such training as diplomas in child health, diplomas of O & G, ACLS, APLS, EMST, BST, other advanced diplomas and dental training. degrees. 10.6.4 Agreement for reimbursement for any training costs not expressly covered by this agreement shall be discussed between the parties. The parties agree to work collaboratively towards the most cost cost-effective mechanism of funding these costs without minimising any employee’s individual contractual rights under this clausethe MECA. 28.7 The employing District Health Board 10.7 Notwithstanding the above, approval from the appropriate clinical lead must be obtained in respect of any costs associated with sitting a vocational examination for the second time, or in the instance of an examination required to obtain vocational registration (such as a fellowship exam or similar) the employer will reimburse up to three attempts. Notwithstanding the foregoing, where there are extenuating circumstances, and this is supported by the relevant College, the Service may, at its discretion, support further examination attempts. 10.8 Registrars not in a vocational training programme and House Officers in their second year and above will be entitled to the costs pertaining to attending approved courses and events that facilitate their acceptance onto a vocational training programme, subject to support from the appropriate clinical lead. Costs for this purpose include reimbursement for required texts, travel, and accommodation related expenses (including meals), and includes, but is not limited to, such training as ASSET, CCrISP, EMST, Clear, ACLS, APLS, college exams, and application to training fees. Agreement for reimbursement for any costs not expressly covered by this agreement shall provide professional indemnity insurance on a basis agreeable be discussed between the parties from time to timeif deemed relevant for progression towards a vocational training pathway. 28.8 10.8.1 If there is dispute regarding the relevance of a particular cost for the purposes of progression towards a vocational training pathway, this dispute shall be referred to the Chief Medical Officer (or their delegate) for resolution and in consultation with department clinical lead. 10.8.2 All Registrars, whether or not on a vocational training programme, will be entitled to an additional maximum of $2,000 per annum for each full year of service with effect from 10 December 2018 for the purpose of implements to aid in training. Thisentitlement shall move to a 1 February - 31 January year basis from 2025 (see clause 10.8.4). Costs for this purpose include but are not limited to personal computers / tablets, textbooks not on the required reading list, subscriptions to journals, subscriptions to vocational education websites and personal surgical / medical equipment. This allowance can also be used for conferences. Eligibility is subject to the RMO completing 12 months of service as an RMO with Te Whatu Ora. The approval and administration of this entitlement will be subject to the Employer’s policies around CME funding. 10.8.3 The funding in 10.8 may be accrued for up to the equivalent of three years’ entitlement ($6,000) and may be transferred between District employments, provided the quantum does not exceed this amount. 10.8.4 As part of aligning the entitlement in 10.8.2 to the new RMO rotation dates, and as a one off, an allocation of $300 for the period from 10 December 2024 to the 31 January 2025, and the maximum accrual will be extended to $6,300 between 31 January 2025 and 31 January 2027. 10.9 In addition to 10.8, from 18 January 2021, House Officers (including Senior House Officers) in their second and subsequent year of service with the Employer can access a grant on the following basis: 10.9.1 Reimbursement to an additional maximum of $500 per annum to support purchase of textbooks, subscriptions to journals, subscriptions to vocational education websites or attendance at conferences. The purpose of this grant is to assist them in their acceptance onto a New Zealand or Australasian vocational training programme. 10.9.2 Proposed expenditure for which reimbursement under this clause is sought should be discussed with the relevant educational supervisor or senior medical officer with an understanding of the entry requirements of the particular vocational programme and should be part of a House Officer’s documented career plan. 10.9.3 The grant is portable between Districts and may only be claimed in two successive years (i.e., a maximum of $1,000 per House Officer over two years). Any unspent amount does not carry over when the RMO is appointed to a Registrar position, where the specific provision of 10.8.2 apply. 10.9.4 The grant under this clause cannot be used to reimburse the purchase of IT equipment or medical/surgical equipment. 10.10 The employer shall reimburse an employee for membership of the Medical Protection Society or an agreed alternative. 10.11 Where Employees employees are required to use their own cars for the purposes of workwork (such as on-call components, they shall be reimbursed by or travel to satellite sites away from the primary workplace), the employer in accordance with shall pay a private motor vehicle mileage allowance at the standard IRD mileage ratesrate, subject to prior approval and conditions established by the Employeremployer. Any change to this rate shall be effective from the first pay period following the date of promulgation by the IRD. 10.12 Where the mileage allowance is paid, an employee may also claim actual and reasonable costs of that work-related travel in accordance with Employer policy. Such costs may include parking charges (excluding parking fines) and road tolls.

Employment Related Expenses. 28.1 Where an employee is required by law to hold an annual practising certificate in order to practise that profession or trade with the employing District Health Board, the cost of the certificate (including disciplinary levies where these are a prerequisite) shall be refunded to the employee provided that: 28.1.1 It must be a statutory requirement that a current certificate be held for the performance of duties. 28.1.2 The employee must be engaged in duties for which the holding of a certificate is a requirement. 28.2 The parties acknowledge that the Medical Council of New Zealand has introduced a requirement that RMOs who are registered in only a general scope of practice, and who are not participating in a vocational training programme, must participate in the approved recertification programme provided by BPAC(NZ) (InPractice). The parties agree that the costs of registration in this programme are an employment related expense within the meaning of the relevant clauses of the MECA, and will be met directly, or be reimbursed, by the employing DHB. 28.3 The employer will reimburse the annual cost of membership of relevant postgraduate colleges to eligible employees. 28.4 In recognition of the parties mutual support for Maori medical practitioners, the employer will reimburse full membership of Te Ohu Rata o Aotearoa – Maori Medical Practitioners Association (Te ORATeORA) to eligible employees to a maximum of $300 per annum. (This clause shall take effect from 13 February 2017). 28.5 The employing DHB will reimburse the cost of initial application for provisional general registration to employees who graduate from a NZ medical school on or after 1 November 2015. 28.6 The employing District Health Board shall reimburse the actual and reasonable costs of the training undertaken in the pathway to obtain a New Zealand or Australasian vocational scope of practice, on the production of receipts, provided the employee is employed in New Zealand when the training is undertaken. For the sake of clarification, the above proviso is not intended to affect the practice whereby employees are reimbursed promptly upon production of receipts. The parties agree that the employing DHB may, where the employee requests it, directly pay to training providers training costs for RMOs. The RMO agrees that any full or partial refund of a training cost reimbursed or paid under this clause shall be paid back to the DHB that made that reimbursement or payment. Costs for the purposes of this clause shall include course, examination, modules and clinical assessments and other fees where they are incurred as a direct result of training required for achieving vocational scopes of practice. Costs also include reimbursement for required texts, travel, meals travel and accommodation. Vocational scopes of practice training includes, but is not limited to, such training as diplomas in child health, diplomas of O & G, ACLS, APLS, EMST, BST, other advanced diplomas and dental training. Agreement for reimbursement for any training costs not expressly covered by this agreement shall be discussed between the parties. The parties agree to work collaboratively towards the most cost effective mechanism of funding these costs without minimising any employee’s individual contractual rights under this clause. 28.7 The employing District Health Board shall provide professional indemnity insurance on a basis agreeable between the parties from time to time. 28.8 Where Employees are required to use their own cars for the purposes of work, they shall be reimbursed by the employer in accordance with the IRD mileage rates, rates subject to prior approval and conditions established by the Employeremployer. Any change to this rate shall be effective from the first pay period following the date of promulgation by the IRD.