Common use of Encounter Data Reporting Requirements Clause in Contracts

Encounter Data Reporting Requirements. All Providers of A&D 82 Services funded through this Agreement must submit Individual-level, Service delivery activity (encounter data) within 30 calendar days following the end of each month. Encounter data must be submitted electronically utilizing the HIPAA approved “837” format. Files transferred over non-secure web or Internet must be encrypted utilizing an encryption format approved by OHA. The subject line for each electronic transmission of data must include the program name, the month covered by the submission (i.e. August 2020) and the words “Gambling Encounter Data.” Counties with secure web services may post the data to their server, using the same naming convention described above, provided that OHA has access and receives timely notification. Prior to submitting data, each encounter claim must be documented in the clinical record and must include the date of the encounter Service, type of Service rendered, time of Service, length of Service, setting of Service, personnel rendering Service (including their name, credentials and signature), and a clinical note that includes a description of the session. Providers are expected to reconcile encounter data reports and correct any errors within 30 calendar days of receipt of encounter data report from OHA’s management information system provider. Discrepancies must include apparent cause and remedy. Adjustments will be carried forward to the next month within the effective period of this Agreement.

Encounter Data Reporting Requirements. All Providers of A&D 82 81 Services funded through this Agreement must submit Individual-level, Service delivery activity (encounter data) within 30 calendar days following the end of each month. Encounter data must be submitted electronically utilizing the HIPAA approved “837” format. Files transferred over non-secure web or Internet must be encrypted utilizing an encryption format approved by OHA. The subject line for each electronic transmission of data must include the program name, the month covered by the submission (i.e. e.g. August 2020) ), and the words “Gambling Encounter Data.” Counties with secure web services may post the data to their server, using the same naming convention described above, provided that OHA has access and receives timely notification. Prior to submitting data, each encounter claim must be documented in the clinical record and must include the date of the encounter Service, type of Service rendered, time of Service, length of Service, setting of ServiceServices, personnel rendering Service Services (including their name, credentials and signature),, and a clinical note that includes a description of the sessionsession . Providers are expected to reconcile encounter data reports and correct any errors within 30 calendar days of receipt of encounter data report from OHA’s management information system provider. Discrepancies must include apparent cause and remedy. Adjustments will be carried forward to the next month within the effective period of this Agreement. (4) Discharge Data: Discharge data must be collected and submitted within [90] calendar days after the last date of Service to an Individual.