Common use of Expenditure verification Clause in Contracts

Expenditure verification. 8.1 Expenditure declared by the Beneficiaries in the Project progress and final report shall be examined by a competent auditor or by a public officer being independent from the Beneficiaries in accordance to the provisions of Section 3.5.3 of the Guidelines. The expenditure verification report shall conform to the model set in the Guidelines and shall be produced by an auditor approved or chosen by the Contracting Authority or public officer in case of Latvian beneficiaries. 8.2 The necessary documents proving implementation of the activities and supporting expenditures of each of the Beneficiary have to be provided to their respective competent auditors/public officers in 10 calendar days after the end date of the respective reporting period. 8.3 In Latvia Beneficiaries shall provide necessary documents proving implementation of the activities and supporting expenditures for expenditure verification to the public officers assigned to carry the functions of auditors by the Ministry of Environmental Protection and Regional Development of the Republic of Latvia. Each Beneficiary from Lithuania and Belarus shall select an auditor using the applicable public procurement procedure in accordance with requirements set in Section 3.5.3 of the Guidelines and shall sign the agreements with the selected auditors only after the approval of selected auditor(s) by the Contracting Authority. The Lead Beneficiary shall inform in written the Contracting Authority via JTS on the selected auditors who meet the specific conditions set by the EU, Programme and national requirements for all the Beneficiaries before the Lead Beneficiary’s request for the initial pre-financing instalment. The Contracting Authority has the right of rejecting the selected auditor(s) for justified reasons. 8.4 The Lead Beneficiary shall ensure that the expenditure and activities of the Beneficiaries have been verified by the bodies refered to in Artice 8.3 of the Contract and that the progress/final report is prepared on the basis of the individual expenditure verification reports provided by the Beneficiaries. The Lead Beneficiary is responsible for collecting expenditure verification reports from all the Beneficiaries, drawing up progress and final report for the whole Project in accordance to the requirements set in Section 3.5.3 of the Guidelines. 8.5 The expenditure verification shall be performed on the basis of an agreed-upon procedure as set in Section 3.5.3 of the Guidelines and Annex X ‘Expenditure Verification Report’. The Lead Beneficiary shall ensure that the auditor or the competent public officer shall examine whether the costs declared by the Beneficiaries and the revenue of the Project are real, accurately recorded and eligible in accordance with the Contract. 100 % of the expenditure of the Project shall be verified and the results of the verification shall be reflected in the expenditure verification report for Lead Beneficiary and each Beneficiary separately. Expenditure verification report shall be drafted in English. 8.6 The expenditure verification report shall cover all expenditure not covered by any previous expenditure verification report(s). 8.7 Beneficiaries shall allow auditor or the competent public officer to carry out verifications on the basis of originals of supporting documents for the accounts, accounting documents and any other document relevant to the financing of the Project as well as checks-on-spot. Beneficiaries shall give access to all documents and databases concerning the technical and financial management of the Project, Project outputs, deliverables and sites. Beneficiaries are responsible to provide the requested documents and explanations at any time on verification process to the auditor or the competent public officer within requested deadlines.

Expenditure verification. 8.1 Expenditure declared by the Lead Beneficiary and the Beneficiaries in the Project progress and final report shall be examined by a competent auditor or by a public officer being independent from the Lead Beneficiary and the Beneficiaries in accordance to the provisions of Section 3.5.3 7.5.3 of the Guidelines. The expenditure verification report shall conform to the model set in the Guidelines and shall be produced by an auditor approved or chosen by the Contracting Authority or public officer in case of Latvian beneficiariesrelevant Programme bodies. 8.2 The necessary documents proving implementation of the activities and supporting expenditures of the Lead Beneficiary and each of the Beneficiary have to be provided to their respective competent auditors/public officers auditors in 10 calendar days after the end date of the respective reporting period. 8.3 In Latvia Beneficiaries shall provide necessary documents proving implementation of the activities The Lead Beneficiary and supporting expenditures for expenditure verification to the public officers assigned to carry the functions of auditors by the Ministry of Environmental Protection and Regional Development of the Republic of Latvia. Each each Beneficiary from Lithuania and Belarus shall select an auditor using the applicable public procurement procedure in accordance with requirements set in the Section 3.5.3 7.5.3 of the Guidelines and shall sign the agreements with the selected auditors only after the approval of selected auditor(s) by the Contracting Authorityrelevant Programme body. The Lead Beneficiary shall inform in written the Contracting Authority MA via the JTS on the selected auditors who meet the specific conditions set by the EU, the Programme and national requirements for the Lead Beneficiary and all the Beneficiaries before the Lead Beneficiary’s request for the initial pre-financing instalment. The Contracting Authority has Programme bodies have the right of rejecting the selected auditor(s) for justified reasons. The MA reserves the right to require to replace the auditor if considerations, which were unknown when the Contract was signed, cast doubt on the auditor’s independence or professional standards. 8.4 The Lead Beneficiary shall ensure that the expenditure and activities of the Lead Beneficiary and the Beneficiaries have been verified by the bodies refered to in Artice 8.3 of the Contract and that the progress/final report is prepared on the basis of the individual expenditure verification reports provided by itself and the Beneficiaries. The Lead Beneficiary is responsible for collecting expenditure verification reports from all the Beneficiaries, drawing up progress and final report for the whole Project in accordance to the requirements set in Section 3.5.3 7.5.3 of the Guidelines. 8.5 The expenditure verification shall be performed on the basis of an agreed-upon procedure as set in the Section 3.5.3 7.5.3 of the Guidelines and Annex X Xxxxx XX ‘Expenditure Verification Report’. The Lead Beneficiary shall ensure that the auditor or the competent public officer shall examine whether the costs declared by itself and the Beneficiaries and the revenue of the Project are real, accurately recorded and eligible in accordance with the Contract. 100 100% of the expenditure of the Project shall be verified and the results of the verification shall be reflected in the expenditure verification report for the Lead Beneficiary and each Beneficiary separately. Expenditure verification report shall be drafted in English. 8.6 The expenditure verification report shall cover all expenditure not covered by any previous expenditure verification report(s). 8.7 The Lead Beneficiary and the Beneficiaries shall allow auditor or the competent public officer to carry out verifications on the basis of originals of supporting documents for the accounts, accounting documents and any other document relevant to the financing of the Project as well as checks-on-spotthe-spot checks. The Lead Beneficiary and the Beneficiaries shall give access to all documents and databases concerning the technical and financial management of the Project, the Project outputs, deliverables and sites. The Lead Beneficiary and the Beneficiaries are responsible to provide the requested documents and explanations at any time on verification process to the auditor or the competent public officer within requested deadlines.