Common use of EXPENSES AND EQUIPMENT Clause in Contracts

EXPENSES AND EQUIPMENT. (a) The Employer shall pay all legitimate expenses incurred by an Employee in the service of the Employer, provided, however, expenses have been pre-approved and the Employee submits a proper expense reimbursement form. (b) Photographic equipment required by the Employer to be used by photographers shall be supplied by the Employer. (1) An Employee who is required by the Employer to use his/her automobile on the business of the Employer must supply proof of liability insurance (including bodily injury, medical payments and uninsured motorists) of not less than $100,000 - $300,000, along with property damage insurance of not less than $20,000 (or a $300,000 "single limit" coverage which includes property damage), and such insurance shall be carried through a company satisfactory to the Employer. (2) No Employee shall use a personal automobile on the business of the Employer, either occasionally or regularly, unless such automobile is covered by the liability (including bodily injury, medical payments, uninsured motorists and property damage) insurance required above. (3) In the event an Employee's automobile is damaged while on the business of the Employer, the Employer's liability to compensate the Employee for such damage shall be limited to the uninsured loss or two hundred fifty dollars ($250.00), whichever is less. (d) When an Employee uses his/her automobile on the business of the Employer, the Employee shall be compensated at the then applicable Internal Revenue Service (“IRS”) rate for mileage reimbursement. (e) Company vehicles supplied by the Employer shall be equipped with approved seat belts for all passengers as required by law. (f) The Employer agrees to supply parking space at or near the place of employment for any company car assigned to an Employee or for the car of any Employee required to supply an automobile, provided said Employee is required to utilize said car regularly from said place of employment. (g) Any Employee who elects to use a company-owned parking lot for Employee’s own vehicle will be required to pay the Employer for such use on the same basis that the Employer requires its other employees. Return to Table of Contents.

EXPENSES AND EQUIPMENT. (a) Necessary working equipment shall be provided to employees and paid for by the Employer. (b) The Employer shall pay all legitimate expenses incurred by an Employee employee in the service of the Employer authorized and verified by the Employer, including any damage to an employee's vehicle while being used in the service of the Employer when such damage occurs through no fault of the employee. (c) It shall be a condition of employment for all employees assigned to work in any of the bureau offices to provide an automobile for use in the service of the Employer, provided, however, expenses have been pre-approved and . The Employer shall compensate all employees for the Employee submits a proper expense reimbursement formuse of their personal automobile in the service of the Employer as follows: (i) The Employer shall compensate all employees for the use of their automobile in the service of the Employer at the rate of 33 cents per mile or the amount legally deductible by the Internal Revenue Service whichever is greater. (bii) Photographic equipment A $10.00 minimum for up to two days or a $15.00 minimum for three or more days for casual users (those not required to have a car available) will be guaranteed for any week on which a user's car is used. (iii) Those designated by the Employer as authorized to have automobiles available during working hours and employees assigned to bureaus as set out in paragraph (c), Article XV herein shall receive a mileage guarantee of fifty dollars ($50.00) weekly. Employees shall not be used required to make their automobile available on the business of the Employer unless paid the guarantee. (iv) Except by photographers mutual agreement between the Employer and the Union, employees using their car regularly in the service of the Employer shall be supplied given six (6) months' notice by the Employer of discontinuance of the use of such automobile, with a copy to the Union. (v) Except for employees assigned to one of the bureau offices as set out in Article XV, paragraph (c) herein, any employee designated by the Employer as required to have their automobile available during working hours and receiving the weekly mileage guarantee may at any time give thirty (30) days notice of the employee's intention to discontinue providing such automobile. (vi) When employees not receiving the weekly mileage guarantee temporarily substitute for employees who are receiving said guarantee, the substitute shall receive said guarantee during the temporary substitution period. (d) Employee use for personal benefit of automobiles provided by the Company shall be confined to commuting to and from work. An employee shall be responsible for payment of taxes for the benefit of such personal use of a company-provided automobile. The Employer shall make quarterly deduction of applicable federal and state taxes based on the employee's report of such usage on a form provided by the Employer. . The Employer shall use an accounting method that is of advantage to the employee for determining the amount of benefit to be reported on the employee's W-2 statement of earnings. Notwithstanding other provisions of this Article XV (1) An Employee who is d), employees shall not be required by the Employer to use his/her automobile on company-provided vehicles for commuting to or from work. Should applicable state or federal regulations be revised during the business term of the Employer must supply proof of liability insurance (including bodily injurythis Agreement, medical payments and uninsured motorists) of not less than $100,000 - $300,000, along with property damage insurance of not less than $20,000 (or a $300,000 "single limit" coverage which includes property damage), and such insurance shall be carried through a company satisfactory to the Employer. (2) No Employee shall use a personal automobile on the business of the Employer, either occasionally or regularly, unless such automobile is covered by the liability (including bodily injury, medical payments, uninsured motorists and property damage) insurance required above. (3) In the event an Employee's automobile is damaged while on the business of the Employer, the Employer's liability to compensate the Employee for such damage shall be limited to the uninsured loss or two hundred fifty dollars ($250.00), whichever is less. (d) When an Employee uses his/her automobile on the business of the Employer, the Employee shall be compensated at the then applicable Internal Revenue Service (“IRS”) rate for mileage reimbursement. (e) Company vehicles supplied by the Employer shall be equipped with approved seat belts for all passengers as required by lawprovide the Union timely notice, and the parties shall negotiate appropriate changes in this Article XV (d). (f) The Employer agrees to supply parking space at or near the place of employment for any company car assigned to an Employee or for the car of any Employee required to supply an automobile, provided said Employee is required to utilize said car regularly from said place of employment. (g) Any Employee who elects to use a company-owned parking lot for Employee’s own vehicle will be required to pay the Employer for such use on the same basis that the Employer requires its other employees. Return to Table of Contents.

EXPENSES AND EQUIPMENT. (a) The Employer shall pay all legitimate expenses incurred by an Employee in the service of the Employer, provided, however, expenses have been pre-approved and the Employee submits a proper expense reimbursement form. (b) Photographic equipment required by the Employer to be used by photographers shall be supplied by the Employer. (1) An Employee who is required by the Employer to use his/her automobile on the business of the Employer must supply proof of liability insurance (including bodily injury, medical payments and uninsured motorists) of not less than $100,000 - $300,000, along with property damage insurance of not less than $20,000 (or a $300,000 "single limit" coverage which includes property damage), and such insurance shall be carried through a company satisfactory to the Employer. (2) No Employee shall use a personal automobile on the business of the Employer, either occasionally or regularly, unless such automobile is covered by the liability (including bodily injury, medical payments, uninsured motorists and property damage) insurance required above. (3) In the event an Employee's automobile is damaged while on the business of the Employer, the Employer's liability to compensate the Employee for such damage shall be limited to the uninsured loss or two hundred fifty dollars ($250.00), whichever is less. (d) When an Employee uses his/her automobile on the business of the Employer, the Employee shall be compensated at the then applicable Internal Revenue Service (“IRS”) rate for mileage reimbursement. (e) Company vehicles supplied by the Employer shall be equipped with approved seat belts for all passengers as required by law. (f) The In the event that, as anticipated, the Employer agrees loses access to supply the current parking space at or near lots, the place of employment Employer will make the same arrangements, if any, for any company car assigned to an Employee or parking as it does for the car of any Employee required to supply an automobile, provided said Employee is required to utilize said car regularly from said place of employmentnon-represented employees. (g) Any The Employer will provide cell phones to Newsroom and SFGATE and XXXxxxxxxxx.xxx employees with a business need. All other Employees with a business need for a cell phone, as determined by the Employer, will receive a stipend of $50 per month to cover the portion of monthly usage for business purposes. If business usage exceeds $50 in any month, Employer will reimburse the amount the Employee who elects to use a company-owned parking lot for Employee’s own vehicle will be required to pay expenses using the Employer for such use on the same basis that the Employer requires its other employees. Return to Table of ContentsCompany expense report with receipt(s).

EXPENSES AND EQUIPMENT. (a) The Employer shall pay all legitimate expenses incurred by an Employee in the service of the Employer, provided, however, expenses have been pre-approved and the Employee submits a proper expense reimbursement form. (b) Photographic equipment required by the Employer to be used by photographers shall be supplied by the Employer. (1) An Employee who is required by the Employer to use his/her automobile on the business of the Employer must supply proof of liability insurance (including bodily injury, medical payments and uninsured motorists) of not less than $100,000 - $300,000, along with property damage insurance of not less than $20,000 (or a $300,000 "single limit" coverage which includes property damage), and such insurance shall be carried through a company satisfactory to the Employer. (2) No Employee shall use a personal automobile on the business of the Employer, either occasionally or regularly, unless such automobile is covered by the liability (including bodily injury, medical payments, uninsured motorists and property damage) insurance required above. (3) In the event an Employee's automobile is damaged while on the business of the Employer, the Employer's liability to compensate the Employee for such damage shall be limited to the uninsured loss or two hundred fifty dollars ($250.00), whichever is less. (d) When an Employee uses his/her automobile on the business of the Employer, the Employee shall be compensated at the then applicable Internal Revenue Service (“IRS”) rate for mileage reimbursement. (e) Company vehicles supplied by the Employer shall be equipped with approved seat belts for all passengers as required by law. (f) The Employer agrees to supply parking space at or near the place of employment for any company car assigned to an Employee or for the car of any Employee required to supply an automobile, provided said Employee is required to utilize said car regularly from said place of employment. (g) Any Employee who elects to use a company-owned parking lot for Employee’s own vehicle will be required to pay the Employer for such use on the same basis that the Employer requires its other employees. Return to Table of Contents.

EXPENSES AND EQUIPMENT. (a) The Employer shall pay all legitimate expenses incurred by an Employee in the service of the Employer, provided, however, expenses have been pre-approved and the Employee submits a proper expense reimbursement re- imbursement form. (b) Photographic equipment required by the Employer to be used by photographers shall be supplied by the Employer. (1) An Employee who is required by the Employer to use his/his/ her automobile on the business of the Employer must supply proof of liability lia- bility insurance (including bodily injury, medical payments and uninsured motorists) of not less than $100,000 - $300,000, along with property damage dam- age insurance of not less than $20,000 (or a $300,000 "“single limit" coverage ” cover- age which includes property damage), and such insurance shall be carried through a company satisfactory to the Employer. (2) No Employee shall use a personal automobile on the business of the Employer, either occasionally or regularly, unless such automobile au- tomobile is covered by the liability (including bodily injury, medical paymentspay- ments, uninsured motorists and property damage) insurance required above. (3) In the event an Employee's ’s automobile is damaged while on the business of the Employer, the Employer's ’s liability to compensate the Employee for such damage shall be limited to the uninsured loss or two hundred fifty dollars ($250.00), whichever is less. (d) When an Employee uses his/her automobile on the business of the Employer, the Employee shall be compensated at the then applicable Internal Revenue Service (“IRS”) rate for mileage reimbursement. (e) Company vehicles supplied by the Employer shall be equipped with approved seat belts for all passengers as required by law. (f) The Employer agrees to supply parking space at or near the place of employment for any company car assigned to an Employee or for the car of any Employee required to supply an automobile, provided said Employee is required to utilize said car regularly from said place of employmentem- ployment. (g) Any Employee who elects to use a company-owned parking lot for Employee’s own vehicle will be required to pay the Employer for such use on the same basis that the Employer requires its other employees. Return to Table of Contents.