Common use of Flowchart of Procedures Clause in Contracts

Flowchart of Procedures. Communication • Is the information you will provide to visitors adequate? • Is the information you will provide to employees and others involved in the event, including emergency services, adequate? • Have you established clear lines of communication with visitors and others involved with the event? • How could the layout of the venues affect safety and what assistance could you provide for people to find their way about? • What directions, advice warning or other general information will people need? • Where, and at what stage of the visit, will people need the information or assistance? • In what form should the information be presented? Putting Precautions in Place • Are staffing levels, including those for stewards, adequate? • Are staffs competent and adequately trained for the event? Monitoring Crowds • Are arrangements in place to monitor the event and detect and deal with any potential problems at an earlier stage? • Are there sufficient staffs to be able to monitor reliably all areas where there are potential crowding problems? • Are there suitable vantage points available to enable staff on location to monitor all areas effectively? • Can information collected in a local area of the venues be relayed in an accurate and reliable manner to central location or control point for control and co- ordination purposes? • If a crowding incident occurred, how would you get to know about it so that you could deal with the incident itself and prevent its escalation or reoccurrence? • Can staff at the control point quickly alert staff to a potential problem? Presence of Hazardous Items and Substances • Have structures, such as temporary stands, been inspected by a competent person to ensure against collapse including the stage? • Has the position of structures been checked prior to the activity to ensure that they do not restrict access routes? • Are any fireworks to be used stored safely and are adequate procedures in place for their safe use? Has approval been given for the use of such material or equipment? • Are adequate precautions in place to prevent visitors from being struck by vehicles in and around the area of the event? • Has the effect on crowd safety of any special effects (eg lasers, dry ice etc) been adequately addressed? • Has equipment installed to ensure effective crowd movement (eg escalators, turnstiles, ticket machines etc) been adequately maintained? • Are the risks associated with substances hazardous to health (eg fumes from generators) adequately controlled? • Have sources of fire been adequately dealt with, for example, hot food stalls, LPG cylinders on stall and in caravans, petrol generators, smoking, and lighting of fires by visitors?