Common use of Format and Content Clause in Contracts

Format and Content. The successful Contractor may submit Escrowed Bid Documents in its usual cost estimating format. It is not the intention of this provision to cause the Contractor extra work during the preparation of the proposal, but to ensure that the Escrowed Bid Documents will be adequate to enable complete understanding and proper interpretation for their intended use. The Escrowed Bid Documents shall be in English. It is, however, required that the Escrowed Bid Documents clearly itemize the estimated costs of performing the work of each bid item contained in the bid schedule. Bid items should be separated into sub-items as required to present a complete and detailed cost estimate and allow a detailed cost review. The Escrowed Bid Documents shall include all quantity takeoffs, crew, equipment, calculations of rates of production and progress, copies of quotations from subcontractors and suppliers, and memoranda, narratives, consultant’s reports, add/deduct sheets, and all other information used by the Contractor to arrive at the prices contained in the bid proposal. Estimated costs should be broken down into the Contractor’s usual estimate categories such as direct labor, repair labor, equipment operation, equipment ownership, expendable materials, permanent materials, and subcontract costs as appropriate. Plant and equipment and indirect costs should be detailed in the Contractor’s usual format. The Contractor’s allocation of plant and equipment, indirect costs, contingencies, markup and other items to each bid item shall be included. All costs shall be identified. For bid items amounting to less than $10,000, estimated unit costs are acceptable without a detailed cost estimate, providing that labor, equipment, materials, and subcontracts, as applicable, are included and provided that indirect costs, contingencies, and markup, as applicable, are allocated. Bid documents provided by the Owner should not be included in the Escrowed Bid Documents unless needed to comply with the requirements of this contract provision.